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MSU Denver

What is FERPA?

FERPA is a federal law that pertains to the release of and access to student educational records. This law seeks to protect the rights of students and to ensure the privacy and accuracy of education records.

FERPA applies to educational institutions and requires the following:

  • Students at postsecondary institutions must be permitted to inspect and seek amendment to their education records.
  • School officials may not release personally identifiable information associated with a student’s record (e.g., class schedule, GPA, Social Security number) without the student’s written permission. However, directory information can be released unless the student requests otherwise.
  •  Institutions must ensure that all faculty and staff members are in compliance with this Federal regulation.

 

In order to protect your FERPA rights and records, all MSU Denver communication will be sent to your assigned MSU Denver student email account. Please be sure to check your student email account on a regular basis. 

The Office of the Registrar is the official University student record keeper.  Please use the following drop downs to learn more about how FERPA pertains to your individuals needs.  If you have any questions, contact the Records and Registration Team.

FERPA for MSU Denver Students

As an MSU Denver student, FERPA grants you the following rights:

  • You have the right to access your MSU Denver educational record.
  • You have the right to decide who can and cannot access specific parts of your educational record.
  • You have the right to seek to amend your educational record if you believe it is incorrect.

FERPA also protects your student educational records. The Office of the Registrar is the official University student record keeper. In compliance with FERPA, we will not release your educational records to anyone but you, unless you specifically ask us to do so.  We will release directory information to credible third parties, but you can ask us to keep this information confidential, as well.

The following dropdowns help to explain FERPA in greater detail.  If your FERPA questions are not answered here, please feel free to call the Office of the Registrar at (303) 556-3991 for more information.

FERPA for MSU Denver Parents

Now that your child is in college, the rights to access his or her educational records have been transferred directly to the student. This means that your student has sole “ownership” of his or her records.

The following dropdowns outline FERPA as it may pertain to you.  The Office of the Registrar is the official University student record keeper.  If your questions are not answered below, please call the Office of the Registrar at (303) 556-3991.

FERPA for MSU Denver Staff & Faculty

As a staff or faculty member at MSU Denver, it is your responsibility to oversee and uphold the rights that FERPA grants to our students. These basic guidelines should be used when working with all MSU Denver students:

  • Student educational records are considered confidential and cannot be released without the student’s prior written consent.  If a student has provided written consent, you will see these in SPACMNT in the Banner system.
  • As a student worker, staff, or faculty member, you are given access to student educational records for the sole purpose of performing your job. It is your responsibility to protect educational records whenever they are in use and regardless of the medium in which they are accessed. An education record consists of records directly related to a student, and are maintained by MSU Denver.
  • The Office of the Registrar is the official University student record keeper.  If you ever have any questions about sharing student information, please do not hesitate to call the Office of the Registrar at (303) 556-3991. A basic rule to follow is when in doubt, do not give it out.

Student rights, procedure for inspecting and reviewing education records, procedures for amending educational records, nondisclosure and exceptions, and directory information are found in the University catalog under “Student Rights and Responsibilities”.

Amendments to FERPA

Solomon Amendment

The Solomon Amendment is a federal law requiring colleges and universities to provide “Student Recruitment Information” to eligible units within the five branches of military service.  Military recruiters from each eligible unit may request the “Student Recruitment Information” once each semester.

Information may be provided for the current, subsequent, or immediate previous semester for all students, aged 17 and older, who are/were registered for at least one credit hour of the requested semester.