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Student Forms
Some forms require the use of Adobe Reader. You can get Adobe Reader from Creative Cloud.
If you are having trouble adding your signature to an Adobe PDF form, review the PDF Signing Guide.
| Form | Form Details |
|---|---|
| Administrative Withdrawal | Students who have experienced severe, extenuating circumstances and were unable to successfully withdraw themselves from specific courses before the withdraw deadline may request an administrative withdrawal. If approved, an “AW” designation will be recorded on the student’s official academic record and no academic credit will be awarded. Students who have successfully withdrawn or who are able to withdraw before the published deadline, should not request an “AW”. For more information, please visit the university catalog.
Estimated review time: 2-3 months |
| Audit Approval | A student audits a course for informational purposes only. If space is available, students who meet MSU Denver admission requirements and are formally admitted to the University may audit a class with permission of the instructor. The cost for auditing a course that takes place on the main campus is based on applicable tuition and fees.
Persons aged 60 and older may audit courses at no cost through the Meritus Scholars Program. For more information on this program, visit the Center for Individualized Learning website. |
| Change of Information (Current Students ONLY)
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Change or update your legal name, SSN/ITIN, date of birth, and/or your legal sex.
NOTE: Changing your information requires relevant legal documentation. Estimated Processing Time: 2-4 Business Days Walk up service is available for change of information requests. For this, visit the Office of the Registrar in the Jordan Student Success Building at Window #3. In order to update your chosen name, pronouns, mailing address, phone number, or emergency contact, visit the Personal Information section of your Student Profile. Your display name will be automatically updated, but your NetID will not. To update your NetID for Outlook, submit a ticket with ITS. For more details, visit the Update Student Information page. |
| Credit by Examination **This form will require the use of Adobe Reader to fill the PDF. See above on how to access it.** | Request departmental credit by examination for a specific course. |
| Course Overload Petition (Non-CLAS Courses ONLY) **This form will require the use of Adobe Reader to fill out the PDF. See above on how to access Adobe Reader.**
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Request course overload for a semester.
For clarity on which form to complete, please contact the academic department. |
| Declaration of Major/Minor **This form will require the use of Adobe Reader to fill out the PDF. See above on how to access Adobe Reader.** | Change your major, minor, catalog year, and/or certificate program. Students must complete this form with their academic advisor.
Estimated Processing Time: 10-15 business days |
| Diploma Replacement | Order a new copy of your diploma or certificate.
Estimated Processing Time: 2-3 weeks NOTE: Placing a rush order on a replacement diploma order only means that the delivery service will FedEx Overnight instead of the regular mail through USPS. This does not expedite the processing and printing of the order. |
| Enrollment Verification | Request an official enrollment verification letter or to have a third-party verification form completed.
Estimated Processing Time: 2-4 business days If financial information is required on your form, please allow an additional 7-10 business days for processing.
Walk up service is available for enrollment verification requests (this is not available for forms that require financial information). For this, visit the Office of the Registrar in the Jordan Student Success Building at Window #3. |
| Fresh Start | Apply for certain semesters to be removed from GPA and academic credit. A Fresh Start will not change Financial Aid satisfactory academic progress evaluation.
Students are REQUIRED to work with their academic advisor to complete this form. Estimated Processing Time: 5-7 business days |
| Grade Appeal **This form will require the use of Adobe Reader to fill out the PDF. See above on how to access Adobe Reader.** | Appeal course grades. |
| Graduation Application Addendum | Once you have applied for graduation, if you receive notification that there is an adjustment that needs to be made to your application, you will need to complete this form. |
| Inter-Institutional Application **This form will require the use of Adobe Reader to fill out the PDF. See above on how to access Adobe Reader** | MSU Denver students interested in taking an inter-institutional course at the Community College of Denver.
Deadline: Dates vary by term, please reference the Academic Calendar for specific dates and deadlines. |
| Institutional COF Waiver | Apply for more Institutional COF hours after you’ve reached your 145 COF hour limit.
Estimated Processing Time: 5-7 business days |
| Late Enrollment (Non-CLAS courses only) **This form will require the use of Adobe Reader to fill out the PDF. See above on how to access Adobe Reader.**
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Request enrollment into a course after the self-registration deadline has passed.
For clarity on which form to complete, please contact the academic department. Do NOT submit this form is you are requesting to be re-enrolled into a course you accidentally withdrew from. To request this, email the Academic Records Team at [email protected]. |
| Late Application for Graduation (Current Students)
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This form will only be open after the end of the current semester and is only to be used by those who missed applying for graduation this term.
All students must formally Apply For Graduation online through their Student Hub for each degree and/or certificate. Students will be notified if their late application has been accepted via email. |
| Letter of Non-Attendance **You are required to create an account or log in with Dynamic Forms before accessing** | Request a letter confirming you never attended MSU Denver.
Letters confirming non-attendance are for individuals who NEVER attended MSU Denver. For students who attended previously, but are not currently enrolled who need proof of their records, follow the steps to order an official transcript through Parchment. Estimated Processing Time: 2-4 business days |
| Non-Disclosure of Directory Information Request (Current Students ONLY)
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Ensure no Directory Information will be disclosed to anyone without your express, written request. Review MSU Denver’s Director Information, please refer to MSU Denver’s FERPA website.
Estimated Processing Time: 1-2 Business Days |
| Notary Service Request (Current Students ONLY)
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Request notarized copies of your official MSU Denver transcript or diploma.
THIRD-PARTIES CAN NOT REQUEST NOTARIZED DOCUMENTS ON BEHALF OF A STUDENT. Estimated Processing Time: 2 weeks |
| Pass/Fail Grading Option | Request a Pass/Fail option for a course, as opposed to normal grading options of A, B, C, D, F. This is restricted to general elective classes only. |
| Proxy Management (FERPA Release) | Authorize the release of your education records to a third party.
We no longer accept paper or PDF FERPA release forms. For more information about FERPA at MSU Denver, please visit MSU Denver’s FERPA website. |
| Time Conflict (Non-CLAS courses ONLY)**This form will require the use of Adobe Reader to fill the PDF. See above on how to access it.**
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Request to register for courses with a time conflict.
For clarity on which form to complete, please contact the academic department. |
The Office of the Registrar is no longer collecting Walk Only requests for Commencement.
Any student who wants to participate in a Commencement ceremony must Apply for Graduation for that semester through your Student Hub. **Summer graduates-you will automatically be invited to participate in the Fall Commencement ceremony and you do not need to contact us to participate in the Fall ceremony. If your degree has already been awarded and you now want to participate in commencement ceremony please contact the Degree Evaluation Team at [email protected]
Enrollment Certificates
Enrollment Certificates
MSU Denver has authorized the National Student Clearinghouse to provide official Enrollment Certificates. The Enrollment Certificate provided by the National Student Clearinghouse is official and does not require an additional signature or seal from MSU Denver. The verification can be used for proof of enrollment for employers, military, insurance companies, housing, scholarships, and credit card companies. The official document includes:
- Enrollment Status (full-time, part-time, etc.)
- Dates of Attendance
- Expected Date of Graduation
For more information, please see below.
You can obtain an official Enrollment Certificate online here or follow these steps:
- Log in to STUDENT HUB,
- Select STUDENT PROFILE (SELF-SERVICE BANNER)
- Select Request Enrollment Verification
- This will link to another page, in which you will need to login one more time,
- Select the options available. You will be able to print your enrollment verification as needed.
Loan deferment: Verifications for purposes of loan deferment are handled by lenders using online access to the Clearinghouse. Refer lenders with questions to [email protected]
If you are experiencing issues obtaining your certificate, you can request an enrollment verification letter using the enrollment verification request form in the table above.
If you are not currently enrolled and need to verify previous semesters, you can follow the steps to order a transcript through Parchment or contact the National Student Clearinghouse.
Enrollment Verifications for the current semester will be available during the second or third week of classes.
To obtain an enrollment verification for a current or former student please contact The National Student Clearinghouse.
- Contact The National Student Clearinghouse Online.
- Contact The National Student Clearinghouse by Phone at:
- 703-742-4200
- Contact The National Student Clearinghouse by Mail at:
- 2300 Dulles Station Boulevard, Suite 220 Herndon, Virginia 20171