MSU Denver


Student Forms – Must use standalone Adobe Acrobat for full form functionality (not in-browser)

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Administrative Withdrawal Students who have experienced severe, extenuating circumstances and were unable to successfully withdraw themselves before the withdraw deadline may request an administrative withdrawal. If approved, an “AW” designation will be recorded on the student’s official academic record and no academic credit will be awarded. Students who have successfully withdrawn or who are able to withdraw before the published deadline, should not request an “AW”. For more information, please visit the university catalog.

Estimated review time: 3-4 weeks to review


Audit Approval (webform)

A student audits a course for informational purposes only. If space is available, students who meet MSU Denver admission requirements and are formally admitted to the University may audit a class with permission of the instructor. The cost for auditing a course that takes place on the main campus is based on applicable tuition and fees.

Persons aged 60 and older may audit courses at no cost through the Metro Meritus Program. For more information on this program, visit the Center for Individualized Learning website.

Change of Information (Webform) To change last name, preferred first name, personal email address, ssn, phone, DOB, legal sex.

NOTE: Changing your name, SSN, or DOB requires legal documentation (refer to the form for details). 

Estimated Processing Time: 2-3 Business Days

If you need to update your mailing address or emergency contact, click here for instructions on how to make the edits in the Student Hub

Credit by Examination

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To request departmental credit by examination for a specific course.
COF Waiver (Webform) To apply for more COF hours after you’ve reached your 145 limit.

Estimated Processing Time: 3-5 business days

Course Overload Petition (Undergraduate)

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To request course overload.
Declaration Major/Minor

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To change a major/minor, catalog year, or certificate program. Students must complete this form with their advisor.

Estimated Processing Time: 2-3 business days

Diploma Replacement Order Form


To order a replacement diploma. *Please note that payment is required with the submission of this form; instructions are provided in the form.*
FERPA Release

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Student consent to release confidential information.  This form must be submitted in-person with a photo ID or mailed/faxed with a notarized signature.


Family Educational Rights and Privacy Act (FERPA) is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). 20 U.S.C. § 1232g; 34 CFR Part 99. FERPA applies to all educational agencies and institutions (e.g., schools) that receive funding under any program administered by the U.S. Department of Education. Once a student reaches 18 years of age or attends a postsecondary institution, he or she becomes an “eligible student,” and all rights formerly given to parents under FERPA transfer to the student. More information on FERPA can be found HERE.

Estimated Processing Time: 3-5 business Days

Fresh Start (webform)

(students will need to work with advisor to complete this form)

Application to apply for certain semesters to be removed from GPA and academic credit.  Will not change Financial Aid satisfactory academic progress evaluation.

Estimated Processing Time: 5-7 business days

Grade Appeal

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To appeal course grades.
Graduation Application Addendum (webform) Once you have applied for graduation, if you receive notification that there is an adjustment that needs to be made to your application, you will need to complete this form.
Inter-Institutional Application

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For MSU Denver students interested in taking an inter-institutional course at the Community College of Denver.
International Student Documentation Request/Submission

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This form is to be used for F-1 international students to request documentation from or submit documentation to International Student Support.

Estimated Processing Time: 7-10 Business Days

Late Enrollment

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Request to for late enrollment into a course.

Late Graduation Application (webform)

All students must formally declare their degree and/or certificate candidacy by submitting an Application for Graduation via their Student Hub prior to the anticipated semester of graduation, but no later than the deadline stipulated in the Academic Calendar. Students who miss the deadline to apply for graduation through the Student Hub must fill out a Late Graduation Application with the understanding that:

  • The Late Graduation Application may be denied by the Office the Registrar if the student is not meeting all graduation requirements per the Degree Progress Report. Students will be notified by email if the application is denied.
  • The Late Graduation Application must be received by the Office of the Registrar by Census Date of the semester of graduation for the student’s name to appear in that semester’s Commencement Program (spring and fall only).
Non-Disclosure of Directory Information

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To ensure no Directory Information will be disclosed to anyone without your express, written request.

Estimated Processing Time: 2-3 Business Days

Notary Service Request

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Request for notarized copies of transcript/diploma.

Estimated Processing Time: 4 weeks

Pass/Fail (webform) To request a Pass/Fail option for a class, as opposed to normal grading options of A, B, C, D, F. This is restricted to general elective classes only. Contact the Office of the Registrar at [email protected] to request a copy or stop by the Registrar’s Office in Student Success Building 160 to pick one up.
Time Conflict

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Course time conflict form.
Transfer Course Approval

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This form is to make adjustments for transfer credits that have been applied. This form can also be used to transfer in additional credits to apply towards a degree plan; this requires approval from the appropriate Department Chair.

Estimated Processing Time: 20 Business Days

Transfer Previous Degree

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This form is used when students have earned a Bachelor’s Degree from another institution, and they need to use specific courses from that institution for prerequisites or for their degree requirements here at MSU Denver. Courses that need to be used here should be listed separately along with their MSU Denver equivalencies. This form can be started with an Advisor, but needs to be signed off by a Department Chair, and the Department Chair needs to approve of each course.
Walk-Only Request (webform) This form is NOT a graduation application; this is for students who wish to walk/participate in the Commencement Ceremony, but have not met all degree requirements. Participation in the ceremony does not mean that you have graduated.

Form deadline: October 13, 2021 by 5:00 PM (for Fall Commencement)

**Please contact your department for Incomplete Agreement forms–these are faculty-initiated.**


Enrollment Verification

Enrollment Verification

MSU Denver has authorized the National Student Clearinghouse to provide enrollment verifications.  The enrollment verification provided by the National Student Clearinghouse is official and does not require an additional signature or seal from MSU Denver. The verification can be used for proof of enrollment for employers, military, insurance companies, housing, scholarships, and credit card companies.  The official document includes:

  • Enrollment Status (full-time, part-time, etc.)
  • Dates of Attendance
  • Expected Date of Graduation

For more information, please see below.

The National Student Clearinghouse:





National Student Clearinghouse

2300 Dulles Station Boulevard, Suite 220

Herndon, Virginia 20171

Contact Us

Location and contact information for the Office of the Registrar.

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