Student

The AW committee will review the AW request, including the explanation, and official, supporting documentation to determine if it meets policy guidelines. If approved, an AW will be recorded on the student’s official academic record and calculated in their attempted hours. No academic credit will be awarded. The Office of the Registrar will not refund tuition through this process. The Tuition and Fees Appeal is a separate process handled through the Office of the Bursar. For more information, visit https://www.msudenver.edu/bursar/forms/tuition-and-fees-appeal/

All AW submissions must include:

1. Detailed explanation (requested in the online form) stating what the extenuating circumstance was, when it occurred, and how it affected your ability to  complete/withdraw from the course(s)
2. Official documentation supporting the reason for your request. Documentation must align with the timeline requesting the administrative withdrawal. All documentation must be official (on official letterhead, dated, and signed.)

An AW will be automatically denied for the following reasons:

• Student did not provide official supporting documentation with initial AW submission
• Student has successfully withdrawn from the course(s)
• Student is still able to withdraw from the course(s)
  • Students must withdraw themselves before the withdrawal deadline. Refer to the Student Detail Schedule in your Student Hub for specific withdrawal dates.
• Student missed the drop/withdrawal deadline.
• Unable to withdraw due to registration hold (Note: students must contact the department responsible for the hold to drop or withdraw by the deadlines)
  • Students must work with Office of the Bursar, 303-615-0070.
• Student missed payment or stopped attending/never attended the course.
  • Students are required to drop or withdraw themselves by the published deadline if they stop attending or are unable to pay.
• Disputing course material, grade, or instructor.
  • Students must work with the department of the course they are disputing.

Students who meet the above guidelines for administrative withdrawal and can provide official documentation should complete the online form. See below for acceptable reasons for requesting the AW and examples of required documentation.

All documentation must be official, signed, and dated.

Reason for Request: Death in immediate family: includes spouses, children, parents, siblings, and grandparents.
Acceptable Documentation:  Obituary or death certificate

Reason for Request: Death (not in the immediate family)
Acceptable Documentation: Letter from a counselor or psychologist stating the date of individual’s passing and how it affected the student’s ability to complete or withdraw from courses

Reason for Request: Divorce: must involve student and spouse or parents/official guardians (same household) and must occur within the same semester from which the student is requesting to be withdrawn
Acceptable Documentation: Divorce decree

Reason for Request: Homelessness: unexpected loss of housing/inability to maintain secure housing
Acceptable Documentation: Eviction notice; Letter from a shelter, counselor, or psychologist

Reason for Request: Incarceration
Acceptable Documentation: Incarceration Paperwork

Reason for Request: Medical – a severe medical illness or severe injury that involves either the student or an immediate family member
Acceptable Documentation: Letter from a physician that specifies the date(s) medical condition began and/or worsened and whether, in the doctor’s profession opinion, it warrants a withdrawal from classes

Reason for Request: Mental Health – a mental health issue/diagnosis that involves either the student or an immediate family member
Acceptable Documentation: Letter from a mental health professional that specifies the diagnosis, the date(s) it began and/or worsened, and whether, in their professional opinion, it warrants a withdrawal from classes

Reason for Request: Victim of Crime or Incident (Vehicle accident, identity theft, etc.)
Acceptable Documentation: Official police report, insurance claim, court documents

Reason for Request: Work/Employment – employment changes beyond a student’s control (increased work hours, relocation, promotion/new position with increased work hours)
Acceptable Documentation: Letter from the employer that states the dates and times of the employment changes explicitly

For any further questions, please contact the Office of the Registrar.

Student Care Center

303-615-0006

https://www.msudenver.edu/care/

Counseling Center

Tivoli Student Union, Room 651

303-615-9988

https://www.msudenver.edu/counsel/

Access Center

Plaza Building, Room 122

303-615-0200

[email protected]

https://www.msudenver.edu/access/

All graduation candidates should be aware of basic degree requirements, in particular the following policies:

1. Students who have repeated courses, either at MSU Denver or in transfer, may show more credit than can be applied to degree requirements. Only the grade for the last attempt of the course will remain on the student’s academic record. Students are responsible for reporting this to the Office of the Registrar and failure to do so may negatively affect their ability to graduate.
2. A minimum of 120 semester hours, along with all other requirements for a degree, is required to graduate.
3. The honors designation is calculated twice: once for the commencement ceremony; and again at the end of the final semester for the official designation. The complete Honors Policy is located on the Commencement website under the Students/Candidates tab.

In accordance with the Family Education Rights and Privacy Act (FERPA), you must give the Office of the Registrar permission to discuss and provide you with information regarding your graduation status over the phone. You can give us permission by initialing the appropriate box on the graduation application. If you do not initial the appropriate box, we will not be able to provide you with information over the phone.

Graduation Checklist – Undergraduate Students

Graduation policies for Graduate students are listed in the Graduate Catalog

Graduation Checklist – Graduate Students

Students who are within 12 credit hours of graduating and plan to graduate during the Summer semester are allowed to walk in the Spring ceremony by submitting a “Walk-Only” form.

You can find the Spring 2023 Part-of-Term dates here.

You can find the Summer 2022 Part-of-Term dates here.

You can find the Fall 2022 Part-of-Term dates here.

Spring 2023 Late Start Courses 

Go to the Student Hub, under “Web Services”, click on “Student Profile (Self-Service Banner)”.

Once in Student Profile, Click on “Student Detail Schedule”.

A new window will appear with your Student Detail Schedule. On this page, you can make note of the date range of your classes, as well as the drop and withdraw dates.

You can easily see that part of term a class is before you register.  When you find a class you would like to take, adjust the columns to make the “Meeting Times” column more visible.

In this section, you will not only be able to see the days and times, but also the dates that classes start.

In addition, if you click on the title of the class, you can then click on the “Instructor/Meeting Times” to view the part of term, instructor, and times.