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Registrar Teams and Responsibilities
- Outbound Transcripts
- FERPA Trainings and Compliance Questions
- Troubleshooting Registration Issues
- Troubleshooting Dropping and Withdrawing Issues
- Change of Information
- Enrollment Verifications
- Non-Disclosure of Directory Information
- Notarized Transcripts and Diplomas
Contact the Operations Team.
- Administrative Withdrawal
- Course Audit (Students under 60 years old)
- Course Switch
- Fresh Start
- Grades/Grade Change Workflow
- Inter-Institutional with CCD
- National Student Clearinghouse
- Pass/Fail
- Participation Policy
Contact the Academic Records Team.
- Graduation Applications
- Graduation Application Addendums
- Diplomas and Certificates
- Commencement Letters
- Degree Works
- Honorary Degrees
- Petition for Degree Exception (PDE) Workflow
- Posthumous Degrees
Contact the Degree Evaluation Team.
- Advanced Placement (AP) Credit
- College Level Examination Program (CLEP) Credit
- Creating School Codes in Banner for Foreign Universities
- Download and Award Credit for IB Scores
- International College Transcripts
- Official College/University Transcript Evaluations
Contact the Transfer Evaluation Team.
- Departmental Credit by Examination
- Evaluated Non-College Programs (NCCRS, ACE Evaluations of Corporate and Military Training
- Credit for SELECT industry certification and/or licenses
- Credit for SELECT 3rd party self-paced online courses (i.e. Sophia Learning, Study.com, Straighterline)
- National Standardized Exams (AP, CLEP, DANTES/DSST)
- Portfolio Assessment
Contact the Alternative Credit Team.
- Ad Hoc Computer Lab Reservation
- Course Adjustments
- Classroom Scheduling
- Department Reports
- Finals Scheduling
- Information Requests/List of Students
- Rolling Grades
- Troubleshooting Grade Submission Issues
Contact the Curriculum and Systems Team.
Contact the Registrar Scheduling Team.
Ad Hoc Computer Lab Reservations
Fill out this form in order to reserve the Ad Hoc Computer Lab. Please allow 48 hours to process the request.
Reservation FormCAPP Reports
Information and instructions on running CAPP reports directly through Banner on-campus.
CAPP ReportsClass Rosters
Rosters are for faculty use only and are to be treated as confidential. Students’ identification numbers appear on these lists, thus they are subject to FERPA.
Up-to-the-minute, accurate class rosters are available for all classes in Faculty Menu. Faculty may print a class roster the day before or an hour before the class meets, and as often as needed throughout the semester. Under NO circumstances should faculty post rosters in public or via email.
- Log on to the Faculty Menu in the Faculty and Staff Hub.
- Click “Class List”
- Click the Course you wish to see the list for.
* Note: Instructors should see class lists for every term they have/had a class. Instructors can use the term dropdown to filter the results. If there is no enrollment in a course, it will not appear in the Class List page. Instructors can contact their department class schedule coordinator for those courses with zero enrollments.
Class Scheduling
Guidelines, dates and deadlines for academic departments to follow:
All inquiries for department class schedule creation, classroom reservation, special POT, and any class scheduling forms should be emailed to [email protected].
For more information please go to the Department Class Schedule SharePoint Site: https://msudenver.sharepoint.com/sites/DepartmentClassSchedule
Degree Progress Report
Information regarding the Degree Progress Report site by DegreeWorks
Degree Progress ReportFaculty & Staff Forms
To request for access to student’s Degree Progress Report in the Faculty and Staff Hub. (Use standalone Adobe Acrobat for full functionality)
To request directory information as designated by the University, under section 438(a)(5)(8) of FERPA. (Use standalone Adobe Acrobat for full functionality)
To change a student’s registration from one section of a class to another. Generated by the department.
Incomplete Agreement form is initiated by the faculty and the routed as indicate below:
- Faculty initiation
- Student confirmation
- Department chair approval
(To be used by students with ADA screen reader accommodations through the MSU Denver Access Center; all other students submit application via self-service Banner/Student Hub)
Screen Reader Accessible Graduation Application – ADA Accommodated Students
Grade Submission
Grading Procedures & Grade Changes
The last step in wrapping up classes for the semester is submitting grades. If you made an error with a student’s grade, there’s an easy solution! We appreciate the work that you do as an MSU Denver faculty member and we want to ensure that this task can be completed with ease.
As a faculty member of MSU Denver, it is your responsibility to oversee and uphold the rights that the Family Educational Rights and Privacy Act (FERPA) grant to our students. Under no circumstances should faculty post grades or grade lists in public or via email.
IMPORTANT INFORMATION
- All grades must be submitted online by the date published on the Academic Calendar. For courses that end early, submit grades online after the course ends.
- Only the instructor of record for the class may assign grades.
- If a faculty is incapacitated (removed from teaching) or unavailable to submit grades due to unforeseen absence (faculty cannot be contacted by administration), the Department Chair shall assume responsibility for entering grades. The Department Chair may assign this responsibility to department faculty member(s) however will need to provide a memo to the Dean and Registrar.
Last Date of Attendance: Title IV financial aid program and the U.S. Department of Veteran Affairs require all schools to document a student’s last date of attendance. If a student earned an F, U, or UE grade for any reason, the faculty must document the last date of attendance in class. If a student did not attend, report the first day of class along with 0 (zero) hours attended.
How to Submit Grades using Excel
Important Information
- Grades for the class cannot be submitted if an F, U, or UE grades do not have the “Last Attend Date” entered.
- The “Attend Hours” column does not need to be completed.
- Grading will be closed at 12:00pm on the Thursday following Finals week for Fall and Spring semesters.
- Grading will be closed at 12:00pm on the Thursday following the end of Summer semesters full-term (8-week) courses.
Missing/Late Grades
- Grades not submitted by the deadline will be reported to the Deans and VP for Academic and Student Affairs Office.
- It is important to check your MSU Denver faculty email; the Dean’s Office will be notifying you of any missing/late grades.
- Any missing/late grades that need to be entered after the deadline must go through the Grade Change process via your Faculty and Staff Hub. If you missed an entire roster, you will need to submit a Grade Change for each student individually.
Rolled means that the grades have been published to the students’ official academic history by the Registrar’s Office. This will occur on the Thursday after Finals week. Until that date, this column will always state “Not Started”, and will not affect your grade submissions.
Faculty can ignore this column.
Steps to Submit a Grade Change
- Log into your Faculty and Staff Hub
- Go to the “Faculty Services” Tab
- Click on “Initiate Grade Change”
- Enter the following information: Student 900 Number, Term, and CRN
- Select “New Grade” from the drop down menu and add any comments regarding the reason for the grade change
- Click “Submit”
Additional Notes
- The instructor of record, Department Chair, and Dean for the course are the only individuals allowed to initiate a grade change for a specific student.
- Instructors can submit grade changes without additional approval under these circumstances:
- Within the first seven weeks of the semester following the completion of the course (Spring grades may be changed up through the seventh week of the following Fall semester);
- Within one year of assigning Incomplete (I) or Continuing Correspondence (CC) grade notations.
- Department Chair and Dean approvals are required under these circumstances:
- If a grade is being changed after the deadlines described above;
- If a grade assigned prior to Fall 2013 is being changed to an ‘NC’ due to extenuating circumstances;
- If an Incomplete (I) or Continuing Correspondence (CC) notation defaulted to an ‘F’ and the instructor wants to assign a grade;
- If a permanent F is being assigned.
- In all cases, grades may NOT be changed on the basis of revised evaluation, a new examination, or additional work undertaken or completed after the final grade report is submitted to the Office of the Registrar.
Resources
If you have questions or need assistance with this process, contact our Curriculum and Systems and Team.
Registration & Waitlist
Refer to the Registration Overrides for step-by-step instructions on how to override a course restriction/department hold to allow a student to register.
Registration and WaitlistTransfer Credit Information
Unsure which office to send transfer credit questions to? This document outlines the three main offices that assist transfer students and which part of the transfer student journey they manage.