Faculty and Staff Services

This process requires approval from the appropriate department chair. Access to Slate TCA is required. Access is requested by the department chair. 

Transfer Course Approval Request Workflow

To change a student’s registration from one section of a class to another. Generated by the department.

Course Switch

(To be used by students with ADA screen reader accommodations through the MSU Denver Access Center; all other students submit application via self-service Banner/Student Hub)

Screen Reader Accessible Graduation Application – ADA Accommodated Students

Incomplete Agreement form is initiated by the faculty and the routed as indicate below:

1. Faculty initiation
2. Student confirmation
3. Department chair approval

Incomplete Agreement Form

• ACME Transfer Course Guidelines
• Transfer Course Approval Guidelines for Evaluators

For information on this process:

Review our Transfer Course Approval Process Guide for Advisors.

Review our Transfer Course Approval Process Guide for Faculty.

The Transfer Resources SharePoint contains useful guides for the Transfer Course Approval process.

Transfer Resources SharePoint

This process requires approval from the appropriate department chair. Access to Slate TCA is required. Access is requested by the department chair. 

Transfer Course Approval Request Workflow

Unsure which office to send transfer credit questions to? This document outlines the three main offices that assist transfer students and which part of the transfer student journey they manage.

Transfer Student Support Contact Information

The academic department hosting the course that the override is for is responsible for entering the override in Banner.

Contact your Department Chair for information on who in your department is authorized to enter overrides.

Overrides are entered in Banner. Review the SFASRPO Override Guide for the steps to take.

Each override resolves a different kind of registration error. Review the table below for override types and the registration errors they can be used to resolve.

If you have entered an override for a student, but they are still receiving an error, review the Registration Errors webpage for details on each error.

Once you have entered an override for a student, they are responsible for registering themselves in the course.

Each academic department is responsible for creating an override request process.

Contact your Department Chair for information on how students can request overrides.

A registration error occurs when a student is not meeting certain eligibility requirements of a course or when a course has special approval required. These errors can be resolved with overrides to allow the student to register themselves.

A registration hold is applied to a student’s account when they are required to take certain action before being able to register. To lift a registration hold, students are required to follow the appropriate resolution steps and contact the department responsible for the hold. Students cannot register until all registration holds have been resolved.

As a faculty member of MSU Denver, it is your responsibility to oversee and uphold the rights that the Family Educational Rights and Privacy Act (FERPA) grant to our students.  Under no circumstances should faculty post grades or grade lists in public or via email.

IMPORTANT INFORMATION

• All grades must be submitted online by the date published on the Academic Calendar. For courses that end early, submit grades online after the course ends.
• Only the instructor of record for the class may assign grades.
• If a faculty is incapacitated (removed from teaching) or unavailable to submit grades due to unforeseen absence (faculty cannot be contacted by administration), the Department Chair shall assume responsibility for entering grades. The Department Chair may assign this responsibility to department faculty member(s) however will need to provide a memo to the Dean and Registrar.

Last Date of Attendance:  Title IV financial aid program and the U.S. Department of Veteran Affairs require all schools to document a student’s last date of attendance.  If a student earned an F, U, or UE grade for any reason, the faculty must document the last date of attendance in class. If a student did not attend, report the first day of class along with 0 (zero) hours attended.

If you have any questions, or need assistance with submitting grades, please contact the Curriculum and Systems Team.

Steps by Step Directions:

1. Go to the Faculty and Staff Hub
2. Click “Resources”
3. In the search bar, type “Final Grade Entry”
4. Select the Final Grade Entry hyperlink
5. Select the class you are entering grades for
6. Using the “Final Grade” drop down menu, select the appropriate grades
7. Once all grades have been entered, submit and save grades

Important Information

• Grades for the class cannot be submitted if an F, U, or UE grades do not have the “Last Attend Date” entered.
• The “Attend Hours” column does not need to be completed.
• Grading will be closed at 12:00pm on the Thursday following Finals week for Fall and Spring semesters.
• Grading will be closed at 12:00pm on the Thursday following the end of Summer semesters full-term (8-week) courses.

If you have any questions, or need assistance with submitting grades, please contact the Curriculum and Systems Team.

• Grades not submitted by the deadline will be reported to the Deans and VP for Academic and Student Affairs Office.
• It is important to check your MSU Denver faculty email; the Dean’s Office will be notifying you of any missing/late grades.
• Any missing/late grades that need to be entered after the deadline must go through the Grade Change process via your Faculty and Staff Hub. If you missed an entire roster, you will need to submit a Grade Change for each student individually.

If you have any questions or need assistance with missing/late grades or grade changes, please contact the Academic Records Team.

Steps to Submit a Grade Change

1. Log into your Faculty and Staff Hub
2. Go to the “Faculty Services” Tab
   
3. Click on “Initiate Grade Change”
4. Enter the following information: Student 900 Number, Term, and CRN
5. Select “New Grade” from the drop down menu and add any comments regarding the reason for the grade change
6. Click “Submit”

Additional Notes

• The instructor of record, Department Chair, and Dean for the course are the only individuals allowed to initiate a grade change for a specific student.
• Instructors can submit grade changes without additional approval under these circumstances:
  • Within the first seven weeks of the semester following the completion of the course (Spring grades may be changed up through the seventh week of the following Fall semester);
  • Within one year of assigning Incomplete (I) or Continuing Correspondence (CC) grade notations.
• Department Chair and Dean approvals are required under these circumstances:
  • If a grade is being changed after the deadlines described above;
  • If a grade assigned prior to Fall 2013 is being changed to an ‘NC’ due to extenuating circumstances;
  • If an Incomplete (I) or Continuing Correspondence (CC) notation defaulted to an ‘F’ and the instructor wants to assign a grade;
  • If a permanent F is being assigned.
• In all cases, grades may NOT be changed on the basis of revised evaluation, a new examination, or additional work undertaken or completed after the final grade report is submitted to the Office of the Registrar.

Resources

Grade Change User Guide

If you have any questions or need assistance with grade changes, please contact the Academic Records Team.

New employees must request general access to Banner by visiting the MSU Denver ITS webpage.

FERPA Training is REQUIRED for Banner access. If you do not complete a FERPA training prior to getting access, you may lose your access to all systems.

• To gain a better understanding of Banner and the concept of the different modules that are part of the Banner software, visit the “What is Banner?” webpage.

Note: Job specific training should be conducted by individual departments.

Existing employees can request access to specific Banner student module forms; this must be requested by their supervisor.

• To do so, supervisors submit a Help Desk ticket to ITS and must include the following:
  • Employee’s username
  • Employee’s type, job title or role in the department
  • List of which Banner forms they will need access to

• This information will then be forwarded to the Office of the Registrar to be reviewed for approval.

Certain positions have specialized required Banner training modules, which will be arranged at the time that security access is granted.

If you have specialized training needs or would like general student module training, please contact Metza Templeton in the Office of the Registrar.

Note: Job-specific training should be conducted by individual departments.

1. Log on to the Faculty Menu in the Faculty and Staff Hub.
2. Click “Class List”
3. Click the Course you wish to see the list for.

* Note: Instructors should see class lists for every term they have/had a class. Instructors can use the term dropdown to filter the results. If there is no enrollment in a course, it will not appear in the Class List page.  Instructors can contact their department class schedule coordinator for those courses with zero enrollments.

How To Guide to Emailing Students from Class List

• Outbound Transcripts
• FERPA Trainings and Compliance Questions
• Troubleshooting Registration Issues
• Troubleshooting Dropping and Withdrawing Issues
• Change of Information
• Enrollment Verifications
• Non-Disclosure of Directory Information
• Notarized Transcripts and Diplomas

Contact the Operations Team

• Administrative Withdrawal
• Course Audit (Students under 60 years old)
• Course Switch
• Fresh Start
• Grades/Grade Change Workflow
• Inter-Institutional with CCD
• National Student Clearinghouse
• Pass/Fail
• Participation Policy

Contact the Academic Records Team.

• Graduation Applications
• Graduation Application Addendums
• Diplomas and Certificates
• Commencement Letters
• Degree Works
• Honorary Degrees
• Petition for Degree Exception (PDE) Workflow
• Posthumous Degrees

Contact the Degree Evaluation Team.

• Advanced Placement (AP) Credit
• College Level Examination Program (CLEP) Credit
• Creating School Codes in Banner for Foreign Universities
• Download and Award Credit for IB Scores
• International College Transcripts
• Official College/University Transcript Evaluations

Contact the Transfer Evaluation Team.

• Departmental Credit by Examination
• Evaluated Non-College Programs (NCCRS, ACE Evaluations of Corporate and Military Training
• Credit for SELECT industry certification and/or licenses
• Credit for SELECT 3rd party self-paced online courses (i.e. Sophia Learning, Study.com, Straighterline)
• National Standardized Exams (AP, CLEP, DANTES/DSST)
• Portfolio Assessment

Contact the Alternative Credit Team.

• Ad Hoc Computer Lab Reservation
• Course Adjustments
• Classroom Scheduling
• Department Reports
• Finals Scheduling
• Information Requests/List of Students
• Rolling Grades
• Troubleshooting Grade Submission Issues

Contact the Curriculum and Systems Team.

Contact the Registrar Scheduling Team.