Faculty and Staff Services

• Administrative Withdrawal
• Change of Information
• Colorado Opportunity Fund (COF)
• Course Audit (Students under 60 years old)
• Course Switch
• Diploma and Certificate Printing
• Enrollment Verifications
• FERPA
• Freshstart
• Grades/Grade Change Workflow
• Inter-Institutional with CCD
• National Student Clearinghouse
• Outbound Transcripts
• Outreach and Training
• Pass/Fail
• Selective Service
• Troubleshooting Registration Issues

• Addendums
• Certificates
• Commencement Letters
• Degree Works
• Graduation Applications
• Honorary Degrees
• International Visas
• Petition for Degree Exception Workflow
• Posthumous Degrees

• Advanced Placement (AP) Credit
• College Level Examination Program (CLEP) Credit
• Creating School Codes in Banner for Foreign Universities
• Download and Award Credit for IB Scores
• International College Transcripts
• International High School Transcripts
• Official Credential Evaluations
• Official College/University Transcript Evaluations

• Ad Hoc Computer Lab Reservation
• Course Adjustments
• Classroom Scheduling
• Department Reports
• Finals Scheduling
• Information Requests/List of Students
• Rolling Grades
• UCD Pooled Courses

• Prior Learning/Credit by Exam
• Departmental Credit by Examination
• Evaluated Non-College Programs (NCCRS, ACE Evaluations of Corporate and Military Training
• National Standardized Exams (AP, CLEP, DANTES/DSST)
• Portfolio Assessment

New employees must request general access to Banner by visiting the MSU Denver ITS webpage.

Training is no longer required to gain general Banner access from ITS. However, additional training resources are available:

• A Banner Basics How-to-Guide
• To gain a better understanding of Banner and the concept of the different modules that are part of the Banner software, visit the “What is Banner?” webpage.

Note: Job specific training should be conducted by individual departments.

Existing employees can request access to specific Banner student module forms; this must be requested by their supervisor.

• To do so, supervisors submit a Help Desk ticket to ITS and must include the following:
  • Employee’s username
  • Employee’s type, job title or role in the department
  • List of which Banner forms they will need access to

• This information will then be forwarded to the Office of the Registrar to be reviewed for approval.

Certain positions have specialized required Banner training modules, which will be arranged at the time that security access is granted.

If you have specialized training needs or would like general student module training, please contact Metza Templeton in the Office of the Registrar at [email protected].

Note: Job-specific training should be conducted by individual departments.

1. Log on to the Student Hub.  If you do not know your username and password you can Lookup Your Username / Initial Password.  If you experience further difficulty, contact the Help Desk at 303-352-7548.
2. Click the My Services/Registration tab.
3. Click the Main Menu icon.
4. Click Faculty & Advisors Menu.
5. Click Term Selection.  Click the term you wish to access and click the Submit button.
6. Click Summary Class List (Rosters).
7. Click the class you wish to print and click the Submit button.
8. Click the printer icon on the top menu bar.
9. Click CRN Selection at the bottom of the page to select another class.
10. Repeat for each of your classes throughout the semester, whenever you want an updated class roster.

• Use Return to Previous to go backwards. Do not use your browser’s Back Button.

• Use Select CRN at the bottom of the Summary Class

• List (Rosters) to access another one of your class lists.

• Use Enter CRN at the bottom of the Summary Class

• List (Rosters) to access/print any class for the semester.  This feature allows a department chair to print a class roster when a faculty member has not been assigned to class.  The feature will not be available during the grade submission period.

• Click the name of a student and access the student’s address and phone number

• Click the title of the course and view a list of all sections with the same title for the semester

• On the Faculty & Advisors Menu click Detail Class List for class enrollment/waitlist enrollment and detailed academic information for each student in your class.

You will need to use Adobe Acrobat for full form functionality (not in-browser)

Get Adobe Acrobat from Creative Cloud

See PDF Signing Guide if you are having trouble adding your signature to a form.

Coding Grid

Coding Grid

Scheduling Guide

Banner Class Scheduling Guide

Department Schedule Rooming Information Spreadsheet

Department Rooming Information

Call to Schedule

Summer 2021 Call to Schedule

Fall 2021 Call to Schedule

Spring 2022 Call to Schedule

Part-of-Term Dates

Summer 2021 Part-of-Term Dates

Fall 2021 Part-of-Term Dates

Class Adjustment

Class Adjustment Form

Time Blocks

Class Time Blocks

As a faculty member of MSU Denver, it is your responsibility to oversee and uphold the rights that the Family Educational Rights and Privacy Act (FERPA) grant to our students.  Under no circumstances should faculty post grades or grade lists in public or via email.

IMPORTANT INFORMATION

• All grades must be submitted online by the date published on the Academic Calendar. For courses that end early, submit grades online after the course ends.
• Only the instructor of record for the class may assign grades.
• If a faculty is incapacitated (removed from teaching) or unavailable to submit grades due to unforeseen absence (faculty cannot be contacted by administration), the Department Chair shall assume responsibility for entering grades. The Department Chair may assign this responsibility to department faculty member(s) however will need to provide a memo to the Dean and Registrar.

Last Date of Attendance:  Title IV financial aid program and the U.S. Department of Veteran Affairs require all schools to document a student’s last date of attendance.  If a student earned an F, U, or UE grade for any reason, the faculty must document the last date of attendance in class. If a student did not attend, report the first day of class along with 0 (zero) hours attended.

Logging In

1. Log into your Faculty and Staff Hub

2. Click on “Advising and Degree Planning” under “Web Services”

3. Click on “Final Grades”

4. Select the appropriate term and click “Submit”

5. Select the course you need to enter grades for and click “Submit”

Submitting Grades

1. Below the “Grade” column, select the earned grade.

• If assigning an F, U, or UE grade, the “Last Attend Date” field must be completed. This is required for Title IV regulations.
• W (withdrawal) and AW (administrative withdrawal) notations cannot be altered.
• If more time is needed, click the “Submit” button. This will save your work, and allow up to an additional 60 minutes.

2. Double check all grades have been entered.

3. Scroll to the very bottom to submit changes. You may alter any grades submitted prior to the grading deadline.

Important Information

• Grades for the class cannot be submitted if an F, U, or UE grades do not have the “Last Attend Date” entered.
• The “Attend Hours” column does not need to be completed.
• Grading will be closed at 12:00pm on the Thursday following Finals week for Fall and Spring semesters.
• Grading will be closed at 12:00pm on the Thursday following the end of Summer semesters full-term (8-week) courses.

Missing/Late Grades

• Grades not submitted by the deadline will be reported to the Deans and VP for Academic and Student Affairs Office.
• It is important to check your MSU Denver faculty email; the Dean’s Office will be notifying you of any missing/late grades.
• Any missing/late grades that need to be entered after the deadline must go through the Grade Change process via your Faculty Hub. If you missed an entire roster, you will need to submit a Grade Change for each student individually.

All grades, except F grades, can be submitted through the normal process.

Due to the timing of Winterim and Maymester, the “last date of attendance” required for assigning an F grade will not be accepted through the typical process in the Faculty Hub.

To assign an F grade for a Winterim and Maymester course, the Office of the Registrar will manually process the grade.  Please email the Records and Registration team at [email protected] from your MSU Denver email with the following:

• Course number, including CRN
• Student name and 900#
• Last date of attendance for the student

Steps to Submit a Grade Change

1. Log into your Faculty and Staff Hub
2. Go to the “Faculty Services” Tab
   
3. Click on “Initiate Grade Change”
4. Enter the following information: Student 900 Number, Term, and CRN
5. Select “New Grade” from the drop down menu and add any comments regarding the reason for the grade change
6. Click “Submit”

Additional Notes

• The instructor of record, Department Chair, and Dean for the course are the only individuals allowed to initiate a grade change for a specific student.
• Instructors can submit grade changes without additional approval under these circumstances:
  • Within the first seven weeks of the semester following the completion of the course (Spring grades may be changed up through the seventh week of the following Fall semester);
  • Within one year of assigning Incomplete (I) or Continuing Correspondence (CC) grade notations.
• Department Chair and Dean approvals are required under these circumstances:
  • If a grade is being changed after the deadlines described above;
  • If a grade assigned prior to Fall 2013 is being changed to an ‘NC’ due to extenuating circumstances;
  • If an Incomplete (I) or Continuing Correspondence (CC) notation defaulted to an ‘F’ and the instructor wants to assign a grade;
  • If a permanent F is being assigned.
• In all cases, grades may NOT be changed on the basis of revised evaluation, a new examination, or additional work undertaken or completed after the final grade report is submitted to the Office of the Registrar.

Resources

Grade Change User Guide

If you have questions or need assistance with this process, contact our Records and Registration Team.

• ACME Transfer Course Guidelines – Fall 2020
• Transfer Course Approval Guidelines for Evaluators

Use this document for helpful information regarding the Transfer Course Approval process, including the workflow steps and helping students obtain course information.

Transfer Course Approval Request Fact Sheet

Unsure which office to send transfer credit questions to? This document outlines the three main offices that assist transfer students and which part of the transfer student journey they manage.

Transfer Student Support Contact Information