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Considerations to make prior to beginning event planning
Rehearsal and Timing Considerations
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It’s best to start with a marketing and promotions plan to initiate your event communications strategy. We highly suggest you consider promoting your event through these campus communication platforms:
Other effective promotional avenues can include:
Effective promotional materials should include the following information:
We highly suggest sending a post event survey to your RSVPs and attendees to gauge the success of the event. A post event survey can also inform how you can improve the event in the future.
Along with sending a post event survey, we suggest following up with any materials that were shared during the event, details on how to watch a recording from the event (if applicable), and details on similar events you’ll be hosting in the future.
As a best practice, you can internally document a post event report detailing what worked well, what didn’t work well, and opportunities for improvement. A post event report can be referenced to influence future event planning.
A few FAQs are outlined below, however you can view a full list of FAQs here.
How do I book and AHEC space? Where do I find all of the AHEC venues and their capacities?
Auraria Campus students, faculty, and staff can check venue availability and email [email protected] to reserve a space.
For the list of event venues managed by AHEC including their capacities, please visit their website.
How do I book space in the Jordan Student Success Building or the Aerospace and Engineering Sciences Building? What are the capacities?
The MSU Denver Office of University Events supports booking the Aerospace and Engineering Sciences Building (AES) or Jordan Student Success Building (JSSB). You can request to book an AES or JSSB space here and select the spaces you would like to book. The system should indicate which spaces are available.
To book JSSB and AES spaces, please fill out this request form and select the spaces you would like to book. The system should indicate which spaces are available.
Please note, you must select a date at least 8 days out from today’s date in order for the system to populate available venues. Please note, classrooms reservations are dependent on availability of classroom space and course schedules.
Event space capacities can be found on our website.
How do I book space in the CAVEA? What are the capacities of the theater and the two breakout rooms?
To book the CAVEA theater and CAVEA breakout spaces (2), please fill out the OUE intake form.
CAVEA capacities can be found on our website.
Below are the templates we commonly use to plan events.
Biscuits & Berries
Preferred AHEC Caterer
Bonnie Vidal, Director of Sales
Preferred AHEC Caterer
Emily Bennett, Service Consultant
Top reccomended caterer to use in MSU Denver spaces
Authorized Campus Caterers (preferred caterers) should be utilized for all events serving 35 guests or more that are hosted in AHEC owned spaces. Please visit AHEC’s catering policies to find the list of prerefed caterers.
Taryn Claassen, Hotel Manager
Brittany Maestas, Director of Sales
Cristin Sullenberger, Sales Manager
Auraria Campus Event Services (ACES)
ACES – during event: 303-947-9209
ACES – main desk: 303-556-2755
Lena Price, Director of Parking
Professional Sign Language Interpreting, Inc.
Argonaut Wine & Liquor
D: 303-831-7788 x203
Mix & Shoot Beverage Services
D: 303-937-7381 [email protected]
Tierza Watts, Director of Student Life
Lance Glunz, Procurement Coordinator
Zack Strober, Sr. Director of Events
Community College of Denver
Kathryn Mahoney, Associate Dean of Student Programming, Activities & Resources
Angelica Rueda, interim Dean of Enrollment [email protected]
Christian Gonzalez [email protected]
It’s important to make sure all software and systems are updated prior to the event.
Post Event Resources
In the case that the Office of University Events is unable to support you event, you can reach out to one of the vendors below.