Insert Images, Charts, and Tables in Microsoft Office

Titles, labels, captions, and other context help all readers identify and understand visuals and their intended purposes. All readers should be able to anticipate the general content of the visual by the time they “arrive” at said visual.

All images and graphics should be presented “In Line with Text” as this sets the image or graphic apart from the text.

1. Select any visual
2. Select the Picture Tools: Format Tab
3. Navigate to the Arrange Group and select Wrap Text. 
   1. From the dropdown menu, select “In Line With Text”

Not only does this allow for better visual processing, but screen readers can also better identify the intended reading order.

1. Select the Insert Tab
2. Navigate to the appropriate group
   1. Tables Group for tables
      1. Select Table; this will create a drop-down menu where you can select the dimensions of your table.
      2. From here, you can also insert tables from Excel,
      3. Note: Do not merge cells in tables as they make the whole table inaccessible. Instead, hide the borders of the cells to make it appear merged.
      4. If the table spans multiple pages, ensure the header row repeats on each page.
         1. Right-click in the table, Select Table Properties.
         2. Navigate to the Row tab and check the Repeat as header row at the top of each page box.
   2. Illustrations for images and charts
      1. Select Pictures/Online Pictures; this will open a new menu.
         1. Select the desired picture
         2. Select Insert
         3. Make sure all images have Alt-Text.
      2. Select Chart; this will open a new menu
         1. Select the appropriate chart.
         2. This will also generate an Excel field that you can edit in word or open in Excel.
         3. The data table you create will follow the chart/graph when you copy and paste it into other Microsoft applications.
         4. Note: This data table should be made available to maintain accessibility.