Introduction to Managing Captions and Transcripts in Microsoft Stream

Microsoft Stream is an Enterprise Video service where people in your organization can upload, view, and shared videos securely.  You can share recordings of classes, meetings, presentations, training sessions, or other videos that aid your team’s collaboration.

Captions and transcripts ensure students can access information in the video, regardless of ability.

The resources on this page consist of a video tutorial and text directions for generating  and editing automatic captions in Microsoft Stream.

The Basics of Managing Captions and Transcripts in Microsoft Stream

  1. Click My Content and find the video you are trying to caption (the videos are all labeled Meeting With… use the date and duration to distinguish similar videos).
  2. From My Content, click Update Video Details (it is a pencil button on the right end of the video row).
    1. If you have opened the video, the Update Video Details can be found by clicking on the three dots to the right of the Like button.
  3. On the Video Details page go to the Video Language drop-down menu and select English.
    1. This should automatically check the Autogenerate a caption file box. If the box is not checked, you will have to do it manually.
  4. Click Apply at the top of the screen to save the changes.
    1. It may take a few minutes for the captions to load, but your video will now play with captions.
  5. Click Edit Transcript (it is the pencil in the upper right-hand corner of the transcript window.
    1. Note: editing the transcript will also edit the captions. You will have to refresh the page to see the change.

Connect with the Instructional Accessibility Group

Improve your accessibility knowledge and skills through the Proactive Accessibility Certification Workshop Series.

Interested in improving the accessibility of your course? Request an Access Check or a Course Accessibility Review.

Have more questions or need additional assistance? Email the Instructional Accessibility Group