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These resources should answer your commonly asked questions about Departmental Operations. Feel free to look around here and email Melissa Grogan Gore, Associate Director of Operations and Finance ([email protected]), Michael Holroyd, Operations and Finance Specialist ([email protected]), or Kayla Duensing, Welcome Desk Coordinator ([email protected]), if any of it requires further explanation.
Last updated 08/24/2021
Step 1: Funding
Step 2: Travel Authorization (AS NEEDED PER CURRENT UNIVERSITY POLICY)
Step 3: Pre-Approval Report in Chrome River (must be completed at least 30 days prior to trip)
Step 4: Booking (must be done at least 3 weeks prior to trip, and only after funding is approved)
You have two options when booking your travel:
Step 5: Go on your trip! Have fun! But remember…
Step 6: Post-Travel Expense Report
Each year, staff and faculty have the opportunity to spend professional development funds, potentially from different sources. There are Department PD funds (determined each August), University PD (if available, for full time administrators who have been employed at least a year), and Dean’s PD funds (if available, awarded in the fall to Category I faculty). Below are the Departmental Guidelines for the use of PD funds. Contact Melissa or Michael with further questions.
Each fiscal year, the Department attempts to set aside funding for Category I faculty with funds to support their scholarly activities. Notices of funding are sent out in the Fall. In order to expend those funds, the department asks faculty to complete a proposal at the beginning of the year. A template for that is attached.
The Department of Social Work strives to provide a diverse array of student employment opportunities for our majors, including Research Assistant and Teaching Assistant roles. Each program has its own guidelines for application and onboarding (links below). We also have guidance here on how to request and manage an RA or TA as a faculty member. Please read those documents and let us know if you have any questions!
Teaching Assistant Program
Have you completed your application and uploaded your CV?
Have you taken the required affiliate faculty survey?
ONCE YOU’VE BEEN HIRED – Onboarding Requirements
We have amazing support for online teaching from our Online Education Coordinator (Ann Obermann PhD) and our Online and Hybrid Development Analyst (Becky Cottrell). Check out their dedicated webpage for tons of great resources: https://sites.msudenver.edu/socialwork/
The department encourages faculty and staff to use the university approved and supported technology available from Microsoft Teams for meetings and classroom instruction. When Teams is not meeting your requirements, you may inquire about the availability of a Zoom account. Zoom basic accounts are free and available with little notice to faculty and staff. The only limitation on these accounts is that meetings will automatically end after 40 minutes. Zoom Licensed or Pro accounts are purchased by the department for faculty or staff who need to use Zoom continuously for longer than 40 minutes on a regular basis. If you think you need a Zoom Basic or Pro account, please contact Melissa or Michael to determine availability.
Office Supplies, Book Order, and Purchases Under $100
Contact the Welcome Desk Coordinator, Kayla Duensing, at [email protected] or 303-615-0555
Travel Purchases, Registrations, and Memberships
Contact the Associate Director of Operations and Finance, Melissa Grogan Gore, at [email protected] or 303-605-7037
Non-Travel Purchases over $100
Complete the Qualtrics Survey to request the purchase, indicating if this is or is not an urgent request. Please discuss all requests with your supervisor prior to filling out this form. Requests will be reviewed quarterly by the Department Chair and the Director of Student Services, Operations and Finance unless deemed “urgent”. Urgent classification is reserved for needs that impact your ability to perform the duties of your job effectively.
We are pleased to offer on campus spaces for working individually or in groups. Please review the lists below for more information and reach out to Kayla Duensing if you have further questions. The spaces are open for reservations for faculty, staff, and student groups.
Click here for a chart of space locations.
Contact the Welcome Desk at [email protected] to reserve any of the spaces listed below. These spaces are available any time, key card access required after hours. Work with the Welcome Desk to ensure suite access – reservations required!
If after hours access is needed, contact the Welcome Desk for a reservation.
The department has provided two tech carts, and one tech backpack that you can use in your classes to support hybrid learning. These are in Kayla’s office. You can check out a cart day of if available or reserve one in advance by following the steps below or by contacting Kayla Duensing or any of our Welcome Desk Ambassadors
Steps for reserving a media cart:
You can access instructions and hybrid teaching tips on our website, and remember to reserve the carts in advance by contacting Kayla Duensing or the Welcome Desk. Eventually, the WDA team will be trained on the basics of this technology so we can better support you in your classroom. This will be happening soon. You can always call IT at 303-352-7548 or go to their office in WC 243 and they will be able to help you also.
We have different adaptors located at the Welcome Desk if you are needing specific adaptors for your classroom. Please fill out the check out and check in form for these when you take them.
The Welcome Desk has three caddies filled with disinfectant wipes, masks, gloves, disinfectant spray, and hand sanitizer. If you would like to take one with you to your classroom, please make sure to ‘check it out’ on the sheet next to the caddies.
Rachael Morrell, Welcome Desk Ambassador, has received special training to support these requests! Please use this link to request services. Rachael will give you an ETA on project completion.
The Welcome Desk is a hub for sharing information about emergency planning and campus safety.
Please review our Emergency Planning Document.
You can find the most up to date version as well as other helpful documents here: Y:\Social Work Shared Files\Emergency Preparedness
Here are some other helpful resources:
Active Harmer Video:
Other helpful resources and trainings:
In Case of Emergency:
If you are needing access to Central Classroom Building, the Social Work Offices, and/or the Social Work Classrooms, please make sure you have your MSU Denver ID and send an email to Kayla Duensing at [email protected].
If you have already emailed and been given access and are still having issues, please call Access Control while standing at the door you are trying to enter so that they can trouble shoot. Their phone number is 303-556-4296.