At this time all out of state and international travel must first be pre-approved. The pre-approval process requires the completion of the Pre-Approval for Travel Authorization Request form prior to completing the application process for the Student Travel Program. The pre-approval forms can be found below:
Please reach out to Dave Bourassa, [email protected], to discuss potential travel options and the process of seeking approval.
Due to the challenges of COVID-19, the Student Travel Program has modified the proposal deadlines in an effort to make the proposal process more streamlined and accessible. The new proposal deadline is 21 days prior to the first date of travel.
The Student Travel Program is a student fee funded program that provides travel grants for MSU Denver students. These grants help fund the cost of transportation, registration and lodging for qualified individuals or student groups wishing to attend regional, national, or international professional development events/meetings. Individual students, pairs or student groups may apply for funding once each fiscal year (July 1 – June 30).
Travel must be related to the participant’s area of study or leadership position on campus. The Student Travel Program does not support travel unrelated to a student’s area of study, attending courses at other schools, or general research costs. Study abroad and other forms of travel for credit are not permitted.
The following forms of professional development are eligible for program participation:
The lead student must complete a consultation meeting (click on the following link for the Consultation Request Form) prior to the proposal deadline. This consultation meeting is required so that the specifics of the funding process, including the proposal and presentation, may be discussed. Failure to complete a consultation meeting prior to the proposal deadline will result in a 10-point deduction from the scoring rubric used to determine funding. Please pay close attention to proposal deadlines. Proposals submitted after the deadline will not be accepted. The Student Travel Program proposal and presentation must be student-led.
Students are able to receive funding once per fiscal year. The fiscal year begins in July and continues through the following June (e.g.,Fiscal year 2020-2021 runs from July 1, 2020– June 30, 2021).
The Student Travel Program will consider funding the following:
The Student Travel Program does not provide funding for meals or other incidental expenses. Student proposals for international travel must be approved by the Associate Vice President, Student Engagement & Wellness.
Each individual, pair or group awarded funding through the Student Travel Program is required to meet with the Director of the Student Travel Program to finalize travel arrangements and to discuss their obligations and responsibilities as a part of their travel award. Upon return, students and the advisor are required to complete an evaluation Form (sent via email for completion within two weeks of return from travel).
The opportunity to serve as an advisor for students attending a professional development event is priceless. Often students return from these travel experiences with a newfound excitement that cannot be duplicated in a traditional classroom experience. It is these travel opportunities that often determine a student’s career goals and aspirations. For an advisor to play a role in a student’s development is pivotal to his/her success at MSU Denver.
All students (both undergraduate and graduate students) must have a travel advisor (full-time MSU Denver faculty or staff member) agree to accompany them on the trip. Students will not be eligible to apply for funding unless they have an approved travel advisor. It is the student’s responsibility to complete the proposal and presentation. The travel advisor may only be listed on a maximum of 3 proposals per professional development event. One advisor may not accompany more than 3 groups/pairs/individuals to one professional development event. This rule applies to group, pair, and individual funding.
Please note the deadlines for proposal submissions. There will not be any exceptions made to these deadlines. The travel advisor must adhere to all MSU Denver travel policies outlined in the Travel Guide. If the mode of transportation decided upon is an automobile, the advisor must either travel in the same car or in a caravan situation, with the students.
Additionally, the advisor must complete the Student Travel Advisor’s Role & Responsibilities Form. This form must be submitted before the deadline for which the group is applying for. In addition to completing this form, the advisor must attend the student presentation.
Once funding has been received the advisor will work with the Lead Student and Director of Student Travel to make the student(s) travel arrangements.
Students must be enrolled in at least 1 credit of coursework on the Main (Auraria) MSU Denver Campus the semester they plan to travel. Extended campus courses, correspondent courses and other coursework exempt from the Student Affairs Fee do not count toward the 1-credit requirement. No exceptions can be made for this enrollment requirement.
The following actions/items are required for a Student Travel Proposal to be considered for funding:
The Student Travel committee consists of MSU Denver faculty, staff, and students. The Student Travel committee has four regular voting members.
The committee members include the following:
The committee scores each presentation utilizing a scoring rubric. The individual or lead student will receive a copy of the scoring rubric during their consultation. Funding decisions may be appealed to the Program Manager for Student Engagement, Travel, & Professional Development for reconsideration in special situations.
The following forms must be completed by the lead student:
The following forms must be completed by each additional student traveling:
The Travel Advisor must complete the following form:
Student Travel & Professional Development Funding is a student fee funded program within the Center for Multicultural Engagement and Inclusion.
Questions? Contact CMEILearn More About CMEI
Tivoli Student Union 305
P.O. Box 173362, Campus Box 39, Denver, CO 80217-3362