Timesheets and Web Time Entry

Student employees are paid on a semi-monthly basis. Timesheets are legal documents and must be retained in each department for five years. Hours recorded on the timesheets must reflect actual hours worked within a specific pay period. Falsification violates University, State and Federal law. Student employees who falsify their timesheets will be subject to student judiciary processes related to fraud and immediate removal from the student employment program.

Back in Fall 2015 student employees transitioned over to Web Time Entry (electronic timesheets & payroll process). Student employees have until midnight the business day after the payroll ends to submit the Web Time Entry Timesheet.  Supervisors have until midnight the following business day to review and approve all timesheets.  Any timesheets not submitted and approved by the deadline will need to be processed on the following payroll. Please contact the Office of Human Resources ASAP if your supervisor is out of the office during time entry. Manual checks will only be issued for emergency purposes.

  1. A supervisor must approve all of your timesheets in Web Time Entry. It attests to their knowledge that the information reported is a true reflection of your attendance.
  2. MSU Denver takes timesheet fraud very seriously. Changing, altering or revising a timesheet without a manager’s knowledge is a violation of MSU Denver and State policies. Also, reporting hours worked when you are not actually conducting University or State business is also a violation. These situations are all subject to disciplinary action up to and including dismissal from Metropolitan State University of Denver. Employees may also be subject to felony charges such as larceny and forgery, one count for each timesheet.
  3. Supervisors who know, or have reason to know, that an employee is committing fraud, may also be subject to arrest and/or disciplinary action. All employees who review timesheets or approve them in the Self Services Banner (Web Time Entry) for payment must remember to check them carefully. Your approval means you are verifying the accuracy of hours listed.

Work Hours and Break Information

Work Hours:

On average, students work between 15 and 16 hours a week. However, students are allowed to work up to 30 hours a week while classes are in session and 40 hours a week during campus breaks.

International students are allowed to work up to 20 hours a week during the fall and spring semesters. If an international, non-resident, student is not enrolled in classes for the summer semester, they must follow the University hourly policy.

For work-study employees, please use this simple formula to determine how many hours a week you can work while remaining within your Maximum Earnings Level for the semester.

Total amount awarded divided by number of weeks you intend to work divided by the hourly rate of pay equals maximum hours per week you can work without exhausting your award. (The fall/spring schedule is usually 19 weeks and summer payroll schedule is usually a 12 week period.)

Example 2500.00 award / 19 weeks / 10.20 an hour = 12.9 hours a week

Break Information:

Rest Period of 10 minutes is allowed in a 4 hour block of time. A Meal Period of 30 minutes is allowed if work shift exceeds five consecutive hours. Meal breaks must be reflected accurately on the timesheet.

Paychecks and Pay Stubs

Students who do not enroll in direct deposit can pick up their paychecks on payday in the Cashier’s Office in SSB Room 140. Please remember that if the campus is closed you will have to wait until the campus reopens to pick up your check. For those who wish to enroll in direct deposit, please fill out a direct deposit slip and attach a voided check, a letter or a form from your bank indicating the routing and account numbers for your account. Your check will be direct deposited on payday.

To access and view your pay stubs log go to the Faculty & Staff Hub and under “Employee Systems, Services & Reporting”. select “Pay Information.”  After logging in select “Pay Stub” and confirm the year that you wish to view.  This will open an overview of your pay information.  To view your individual pay stub the select the hyperlink under Pay Stub Date. There is also an printer friendly button at the bottom if you wish to print out a copy.