MSU Denver

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Getting Started

New Employees – Please complete the Following Steps

Please use Microsoft Lens to take pictures of your voided check or for other pertinent information. Please also remember to submit all new-hire documentation and accompanying information securely though LiquidFiles. Please Do Not Email.  Please provide the required acceptable forms of identification necessary to verify employment, to the HR Front Desk in the Jordan Student Success Building, Suite 310. Thank you.

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Please take a look at our How-To instructions below:


Getting Started — First Steps

First Day of Work and Next Steps for Student Employees

After you have received the confirmation email with your eligible start date, you will need to set your work-schedule with your supervisor.

  • First day of work—please watch the following 3 videos regarding the timesheet process and key points in the Student Employment Handbook. After watching the videos please take our brief quiz (PDF) and review your answers with your supervisor.
  • First week of work – familiarize yourself with the Student Employment Portal and the Student Resources and Timesheets sections.
  • First 30 days of work – you will need to complete the “Required University Trainings”. The Office of Equal Opportunity will send a notification when you have been given access to the trainings.

Continuing or Returning Student Employees

1. Student Employees, please provide your Supervisors the following information: 

  • Student ID Number
  • Class Schedule
  • Work-study Award

2. MSU Denver Supervisors, please submit an ePAF (Electronic Personnel Action Forms) for the following actions: 

  • To extend your current employees jobs for the next semester.
  • To activate an position for split assignments, transferring students, adding an hourly or work-study position.
  • To reactivate a work-study position or an hourly position that the student had in a previous semester
  • LABOR – FOAPAL change for an active position
  • Supervisor Changes – for when a supervisor leaves a position, is promoted or supervision is shifiting to another full-time employee.
  • Pay Increases – for changes in pay other than a minimum wage change.

For more information and the step-by step guides please visit the ePAF section of the Human Resources website

3. Off-Campus Supervisors, please submit the SEF2.0 – Summer 2021

4. All Supervisors – Please submit the following supporting documents to [email protected] for processing.  

  • Split Agreement Form
  • Employment Eligibility for International Students
  • Pay Increase Documents – Evaluation Forms, Position Descriptions and Letters of reasoning (as outlined in the Pay Matrix)
  • Exception Request Forms
  • Separation Forms

Information for Supervisors

MSU Denver Supervisors

1. Complete and Submit the “Student New Hire Hourly” ePAF for your new employee

  • Please follow the payroll dates and submission deadlines outlined on the Semi-Monthly (SM) Payroll Schedule.
  • For more information on ePAF and the training guides please visit the ePAF section of the Human Resources website
  • The SE Team will not approve and apply the ePAF until after we have received all of the employment paperwork and required supporting documents from the employee.

2. A Confirmation Email will be sent once the ePAF has been applied and your new employee is active in the system.

  • NOTE: Your new student employee may not start or attend any meetings or trainings until you receive the confirmation email with their eligible start date.

New Student Employee Supervisors:

To have access to the online approvals for WebTime Entry you will need to complete the following security form and must have general access to Banner.

  • If you do not have a Banner Account, you may request access by completing the Banner Request Form

For more information on Banner, please visit What is Banner? on the IT Services website.

Off-Campus Supervisors

1. Complete and Submit the Supervisor Packet  to [email protected].

2. A Confirmation Email will be sent once your new employee is active in the system.

  • NOTE: Your new student employee may not start or attend any meetings or trainings until you receive the confirmation email with their eligible start date.