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The following flowchart will guide supervisors and new student employees through the onboarding process.
The best way to recruit a new student employee is through the MSU Denver job posting system. However, before a supervisor posts a job, it is important that they develop an internal job description for their office and assign an appropriate pay rate. The Federal Work-Study Guidelines indicate, “Employment must be governed by employment conditions, including pay, that are appropriate and reasonable according to the type of work performed, geographic region and employee proficiency.” It is recommended that employees start at Step 1 within the appropriate level to allow for merit increases. If a supervisor decides to increase a student’s level, the student’s job description should increase in complexity and duties to justify a level change.
After a supervisor has a job description and determined the rate of pay they may post a job on the Student Employment website. (Pay rates indicated on a job posting cannot decrease once a student applies for a job.
Through the MSU Denver – Human Resources website
Here supervisors can:
Quickguide for Posting a Job Description
For problems with requesting a posting or if there’s an error in your job posting please contact the Student Employment Manager at 303-556-3120.
NOTE: It is a violation of federal and state laws to allow student employees to begin work without completing employment paperwork (I-9, W-4, Worker’s Compensation Notification, etc.). Student employees fall under the same hiring practices as any new employees. To allow students to start working without completing this paperwork is not only a violation of legal hiring practices, but unfair to students because their pay may be delayed.
New student employees must submit their ‘New Employee Packet’ to the SE Team using the LiquidFiles dropbox link (https://secureshare.msudenver.edu/filedrop/StudentEmploymentDropbox). Supervisors should also submit the completed “Supervisor Packet” using this dropbox link as well.
Employment paperwork must be turned in each semester a student intends to work. To continue a student employees job for the next semester a SEF 2.0 spreadsheet should be submitted for fall and spring and the Summer-SEF 2.0 for summer employment.
Positions beginning in the fall semester will be set up for the academic year, through spring, unless otherwise noted. The end dates on the SEF for the academic year (fall through spring) cannot exceed the last day of finals for the spring semester. Summer appointments cannot exceed past the last day of finals for the summer. The Office of Human Resources will amend forms that have end dates that exceed the aforementioned restrictions.
All employment paperwork including the SEF 2.0 spreadsheets are available under Employment Forms on the Student Employment Portal.