Sick Leave for Student Employees

MSU Denver offers temporary, non-benefit eligible employees sick leave.  The sick leave is accrued at a rate of 1 hour for every 30 hours worked, not to exceed a maximum of 48 hours in a calendar year.

Employee may use accrued paid sick to be absent for work for the following purposes:

1. The employee has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
2. The employee needs to care for a family member who has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care. An employee may be required to provide documentation of the familial relationship
3. The employee or family member has been the victim of domestic abuse, sexual assault, or harassment and needs to be absent from work for purposes related to such crime.
4. A public official has ordered the closure of the school or place of care of the employee’s child or of the employee’s place of business due to a public health emergency, necessitating the employee’s absence from work, not including inclement weather.

Advance approval should be obtained to the extent possible. Sick leave may not be borrowed from future months. If the need for leave is unforeseeable, employees must provide notice as soon as possible to their supervisor before the start of their scheduled shift.

Important Notes:

• Unused sick leave will not be paid out upon termination of employment.
• Sick leave balances are not transferable to other institutions.

How to view accrued hours:

• Student Employees will need to sign into their Workday account. From the Navigation Menu, select Manage Absence.  On the right side will be a tab for your current sick leave balance and there is a tab for requests already made. Use the Calendar option to see a past balance amount.   

How to report leave:

• From the Manage Absence App or Request Absence App select the date that leave was or will be taken.  Select Sick Leave from the Type of Absence and adjust the hours taken.  You may not take more time than you have accrued. Submit the request for approval by your manager.
• Please refer to the following job aid for assistance – Employee_Time Tracking_Request Absence and Manage Time Off_Student-Temporary Staff_Job Aid.pdf 

 Supervisor Responsibilities:

1. Review and approve employee absence requests promptly.
2. Employees are not required to find a replacement to cover their shifts while using paid sick leave.