Human Resources

Form Names & Descriptions

New Employee Packet Administrator/Faculty 2021

Employment Forms to hire Administrative Staff

Administrator Position Description

Position description template for Administrators staff.

Alternative Work Schedule

Request form regarding flex workplace and flex schedule arrangements.

Banner Security Form

Complete this form to request Banner Access to specific ORG(s).

Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.

Employee Data Sheet

Documents confidential employee information.

Foreign National Information Form

For International Employees to document their visa status and activity

Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.

I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.

Leave/Absence Request And Authorization

Documents the employee request for approved leave, including annual, sick, bereavement, and jury.

Mid Year Coaching Discussion Worksheet

Document to facilitate mid year performance discussion.  

Name And Address Change Form

Changes your name and/or address on your payroll and personnel records.

Oath Of Allegiance

Board requirement for all Administrators and Faculty employees.

Denver Occupational Tax Withholding Form

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.

Overtime Form

Employee form to claim overtime.

Performance Plan Development Worksheet

Document to facilitate Performance Plan Development discussions. 

Webtime Entry Security Access Form

Request access to Webtime Entry for Timesheet and leave report approvals. 

Reconciliation Act (PRWORA) Form

Documents newly hired employees  for reporting purposes to Colorado Department of Human Services.

Salary Reduction Agreement-SRA(403B)

Authorizes payroll to withhold money for contribution to the 403(b) plan.

MSU Denver Salary Supplement Agreement

Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.  

Social Security Coverage Statement

Documents employee knowledge of the university employment not being covered by Social Security.

State of Colorado Application for Announced Vacancy

Application for Classified employment, promotion, or transfer.

2021 W-4 Form

Establishes tax withholdings for payroll.

W9

Complete this form in accordance with vendor relationships with the university. Required for all 1099 relationships.

Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

Volunteer Agreement and Release

Complete this form to volunteer you services.

Remote Onboarding Best Practices Professional Staff

A guide to assist you in remotely onboarding a new employee to your team.

Affiliate Faculty Form Names, Descriptions and Categories

ATTENTION: Due to campus closure, in-person affiliate intake sessions have been cancelled. Please instead reach out to Jordan Fernandes (jferna34@msudenver.edu) for instructions to proceed with affiliate onboarding.

Please DO NOT email any forms. Instead submit your paperwork securely through Liquid Files: 

https://secureshare.msudenver.edu/filedrop/affiliatefacultydropbox

NOTE: If you need to update only your Direct deposit or W-4, please submit directly to our payroll department, through the secure link: 

https://secureshare.msudenver.edu/filedrop/AccountingPDB

ONBOARDING:

Affiliate New Hire Packet 2021

Employment forms needed to hire Affiliate Faculty 

Reference Pages

Includes important and helpful information such as: our required employee trainings, ordering official transcripts, obtain your MSU Denver ID, and how to acknowledge your faculty workload, etc. 

PAY INFORMATION:

Affiliate Pay Dates and Pay Rates 2021 

2021 Affiliate Pay Dates and Pay Rates for Main-Campus affiliates 

FORMS TO BE OCCASIONALLY UPDATED: 

2021 W-4 Form

Applicable for the year 2021. You can update your W-4 at anytime. (Submit to payroll)

Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits. (Submit to payroll)

Name And Address Change Form

Change your name and/or address on your payroll and personal records. (This is an HR form, please submit to HR).

-----------------------SALARY SUPPLEMENT FORM---------------------------------------------

MSU Denver Salary Supplement Agreement

Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.  

Do not use to process pay for teaching duties. Please contact HR Affiliate representative with questions: Jordan Fernandes at 303.605-7042 or jferna34@msudenver.edu.

NOTE: If the employee works in a differing department, the salary supplement form will need both departments' signatures approval for HR representative to process payment.

Denver Occupational Tax Withholding Form

Denver Occupational Tax Withholding form may be submitted to exempt Denver Occupational tax withholding at the University. To qualify, the employee has a primary employer, work location is within the city and county of Denver and receives $500.00 or more per moth in wages from the primary employer.

NOTE: The form must be completed by the primary employer and turned into Payroll Services:

Inter-office CB 098, fax 303.556.5010, drop-off at Student Success Building 320.

MSU Denver offers Affiliate Faculty paid sick leave. Leave is accrued at a rate of 1 hour for every 30 hours worked, not to exceed a maximum of 48 hours in a calendar year.

 Affiliate Faculty Sick Leave (Effective January 1st 2021, per SB20-205)

Because Affiliate Faculty members do not complete timesheets, 48 hours of leave will be front loaded for active affiliate faculty members at the start of every calendar year, as long as there has not been a 6 month break in service.

• Employee may use accrued paid sick to be absent for work for the following purposes:

1. The employee has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
2. The employee needs to care for a family member who has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care. An employee may be required to provide documentation of the familial relationship
3. The employee or family member has been the victim of domestic abuse, sexual assault, or harassment and needs to be absent from work for purposes related to such crime.
4. A public official has ordered the closure of the school or place of care of the employee's child or of the employee's place of business due to a public health emergency, necessitating the employee's absence from work, not including inclement weather.

• Advance approval should be obtained to the extent possible. Sick leave may not be borrowed from future months. If the need for leave is unforeseeable, employee must provide notice as soon as possible.

How to view accrued hours: Navigate to the employee self-services tab through the employee services tab menu on the Faculty & Staff Hub. Once in the employee tab, click leave balances. Here employees can view what leave has been accrued and taken with each pay period.

How to report leave:  Affiliate faculty members will notify their Department Chair of any sick leave use that is anticipated. If sick leave is used during the month, faculty will complete a Leave Request form with their Chair and submit it to HR. HR will then enter the hours used. Once the payroll has closed, the information will update and the employee will see their current balance.

Please use the following form to report leave: Sick Leave Request Form

Form Names & Descriptions

Application For Leave Without Pay

Leave without Pay form for Faculty and Chairs.

Application For Medical Leave Without Pay

Medical leave without pay form for Faculty and Chairs.

Banner Security Form

Complete this form to request Banner Access to specific ORG(s).

Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.

Employee Data Sheet

Documents confidential employee information.

Faculty Annual Evaluation Form

Annual performance management form for tenured and tenure track faculty.

Foreign National Information Form

For International Employees to document their visa status and activity

Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.

I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.

Name And Address Change Form

Changes your name and/or address on your payroll and personnel records.

Oath Of Allegiance

Board requirements for all Administrator and Faculty employees.

Opt_Td269

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.

Webtime Entry Security Access Form

Requests access to Webtime Entry for Timesheet and Leave report approvals.

Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.

Salary Reduction Agreement-SRA(403B)  

 Authorizes payroll to withhold money for contribution to the 403(b) plan.

MSU Denver Salary Supplement Agreement

Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.  

State of Colorado Application for Announced Vacancy

Application for Classified employment, promotion, or transfer.

Transitional Retirement Program Application and Agreement

Complete this form to request transitional retirement.

Volunteer Agreement and Release

Complete this form to volunteer your services.

W9

Complete this form in accordance with vendor relationship with the university. Required for all 1099 relationships.

Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

Form Names & Descriptions

New Employee Hiring Packet - Classified Staff

Employment forms needed to hire Classified Staff

Alternative Work Schedule

Request form regarding flex workplace and flex schedule arrangements.

Banner Security Form

Complete this form to request Banner Access to specific ORG(s).

Corrective Action Template

Use this template to address corrective performance actions for classified staff.

 Self Evaluation Form - Classified  

Classified staff performance management self evaluation form.

 Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.

 Consolidated Appeal & Dispute Form

Instructions for completing the Consolidated Appeal & Dispute Form

Foreign National Information Form

For International Employees to document their visa status and activity

Leave/Absence Request And Authorization

Documents the employee request for approved leave, including annual, sick, bereavement, and injury.

Opt_Td269

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.

Overtime Form

Classified Employee form to claim overtime.

Name And Address Change Form

Change your name and/or address on your payroll and personal records.

Classified Performance Management Program  

Guidelines for performance-based management of classified staff

Performance Documentation Template

Template for use in documenting performance concerns, goals, and objectives outside of the official performance management document.

Classified Performance Management Form

Classified staff annual performance management document

Performance Pay System Dispute Resolution Form

Dispute request form for classified staff performance review

Webtime Entry Security Access Form

Request access to Webtime Entry for Timesheet and Leave Reporting approvals.

Classified Position Description

The official job description for Classified employees.

Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.

MSU Denver Salary Supplement Agreement

Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.  

Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

Volunteer Agreement and Release

Complete this form to volunteer your services.

Form Names & Descriptions

New Employee Packet Administrator/Faculty 2021

Employment Forms to hire full time Faculty.

Application For Leave Without Pay

Leave without Pay form for Faculty and Chairs.

Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.

Employee Data Sheet

Documents confidential employee information.

Faculty Annual Evaluation Form

Annual performance management form for tenured and tenure track faculty.

Faculty Appointment Recommendation Form

Recommendation form to appoint faculty members to announced positions. Must be completed by the Dean, Department Chair or appropriate delegate.

2020-2020 Faculty Pay Distribution Options

Faculty Pay Option Distribution Form for 12 month pay option.

Foreign National Information Form

For International Employees to document their visa status and activity

Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.

I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.

Name And Address Change Form

Change your name and/or address on your payroll and personal records.

Oath Of Allegiance

Board requirements for all Administrator and Faculty employees.

Opt_Td269

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.

Webtime Entry Security Access Form

Requests access to Webtime Entry for Timesheet and Leave report approvals.

Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.

MSU Denver Salary Supplement Agreement

Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.  

Salary Reduction Agreement-SRA(403B)

Authorizes payroll to withhold money for contribution to the 403(b) plan.

Social Security Coverage Statement

Documents employee knowledge of the university employment not being covered by Social Security.

Transitional Retirement Program Application and Agreement

Complete this form to request transitional retirement.

Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

2021 W-4 Form

Establishes tax withholdings for payroll.

Sick Leave for Fee For Service Employees: 

Since Fee for Service Employees do not complete a timesheet, sick leave will be accrued using the estimated completion hours in the Fee for Service Agreement. This agreement summarizes the project to be performed, estimated time of completion, compensation and approvals.

How to view accrued hours:

• Navigate to the employee self-services tab through the employee services tab menu on the Faculty & Staff Hub. Once in the employee tab, click Leave Balances. Here employees can view what leave has been accrued and taken with each pay period.

How to report leave:  

• Fee for Service employees will notify their Department Chair of any sick leave use that is anticipated. If sick leave is used during the month, the employee will complete a Leave Request form with their Chair and submit it to HR. HR will then enter the hours used. Once the payroll has closed, the information will update and the employee will see their current balance.

Please use the following form to report leave: Sick Leave Request Form

Please visit Employment Forms on the Student Employment Portal for employement packets and other forms specifc to student employees.

Please visit Sick Leave on the Student Employment Portal for more details.  

Onboarding Checklists

Supervisor Temporary Hourly Checklist - New Employee

Temporary Hourly Checklist -New Employee

Supervisor Temporary Hourly Checklist - Returning Employee 

Temporary Hourly Checklist -Returning Employee

Employment Forms

Temporary Hourly Employee Packet

Temporary Hourly Position Description

Temporary Hourly Cheat Sheet

Employment Support Documents

Foreign National Information Form - For International Employees to document their visa status and activity 

Temporary Hourly Separation Form

Pay Information

2021 W-4 Form

Direct Deposit Authorization

PERA Information Form

Other Forms

Auraria Campus ID Authorization/Change Form

Name And Address Change Form

Opt_Td269 - Denver Occupational Tax withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.

Volunteer Agreement and Release

Sick Leave for Temporary Hourly Employees (Effective January 1st 2021, per SB20-205)

MSU Denver offers temporary, non-benefit eligible employees sick leave.  The sick leave is accrued at a rate of 1 hour for every 30 hours worked, not to exceed a maximum of 48 hours in a calendar year.

Employee may use accrued paid sick to be absent for work for the following purposes:

1. The employee has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
2. The employee needs to care for a family member who has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care. An employee may be required to provide documentation of the familial relationship
3. The employee or family member has been the victim of domestic abuse, sexual assault, or harassment and needs to be absent from work for purposes related to such crime.
4. A public official has ordered the closure of the school or place of care of the employee's child or of the employee's place of business due to a public health emergency, necessitating the employee's absence from work, not including inclement weather.

Advance approval should be obtained to the extent possible. Sick leave may not be borrowed from future months. If the need for leave is unforeseeable, employee must provide notice as soon as possible to their supervisor before the start of their scheduled shift.

How to view accrued hours: 

• Temporary Employees will need to go to the Employee Self-services Tab.  Employees may navigate to the tab through the Employee Services Menu link on the Faculty & Staff Hub.  Once you are on the employee tab, click on Leave Balances. Here employees can view what leave has been accrued and taken after each pay period is closed.

How to report leave: 

• On their WebTime Entry online timesheet, the sick leave earnings code will be show under their regular earnings code and theywill be able enter hours taken on the appropriate days. Once the payroll has closed, the information will update and current balances will be available under Leave Balances. 

 Supervisor Responsibilities:

1. Respond to an employee’s time off request as soon as possible.
2. Employee does not need to find a replacement worker to cover the hours during which they are using paid sick time off.