Human Resources
HR Forms
Please click on the employment classifications below to see the complete list of forms.
Attention New Employees:
Please use Microsoft Lens to take pictures of your I-9 documentation, voided check or for other pertinent information. Please also remember to submit all new-hire documentation and accompanying information securely though Liquidfiles. Please Do Not Email. Thank you.
PLEASE NOTE: Some documents will require that you have Adobe Reader installed on your computer. Download and install the FREE Adobe Reader for Macintosh or Windows.
Please take a look at our How-To instructions below:
Please see attached video on how to insert signatures in Adobe Reader DC:
How to insert signatures in Adobe Reader
Form Names & Descriptions
New Employee Packet Administrator/Faculty 2021
Employment Forms to hire Administrative Staff
Administrator Position Description
Position description template for Administrators staff.
Alternative Work Schedule
Request form regarding flex workplace and flex schedule arrangements.
Banner Security Form
Complete this form to request Banner Access to specific ORG(s).
Direct Deposit Authorization
Documents the bank location and account information for employee payroll deposits.
Employee Data Sheet
Documents confidential employee information.
Foreign National Information Form
For International Employees to document their visa status and activity
Auraria Campus ID Authorization/Change Form
The authorization form for a university issued ID card is available from AHEC.
I-9 Instructions And Form
Documents the employee eligibility and authorization to work in the United States.
Leave/Absence Request And Authorization
Documents the employee request for approved leave, including annual, sick, bereavement, and jury.
Mid Year Coaching Discussion Worksheet
Document to facilitate mid year performance discussion.
Name And Address Change Form
Changes your name and/or address on your payroll and personnel records.
Oath Of Allegiance
Board requirement for all Administrators and Faculty employees.
Denver Occupational Tax Withholding Form
Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.
Overtime Form
Employee form to claim overtime.
Performance Plan Development Worksheet
Document to facilitate Performance Plan Development discussions.
Webtime Entry Security Access Form
Request access to Webtime Entry for Timesheet and leave report approvals.
Reconciliation Act (PRWORA) Form
Documents newly hired employees for reporting purposes to Colorado Department of Human Services.
Salary Reduction Agreement-SRA(403B)
Authorizes payroll to withhold money for contribution to the 403(b) plan.
MSU Denver Salary Supplement Agreement
Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.
Social Security Coverage Statement
Documents employee knowledge of the university employment not being covered by Social Security.
State of Colorado Application for Announced Vacancy
Application for Classified employment, promotion, or transfer.
2021 W-4 Form
Establishes tax withholdings for payroll.
W9
Complete this form in accordance with vendor relationships with the university. Required for all 1099 relationships.
Workers Compensation First Report of Injury
Form to be completed in the event of an injury while working.
Volunteer Agreement and Release
Complete this form to volunteer you services.
Remote Onboarding Best Practices Professional Staff
A guide to assist you in remotely onboarding a new employee to your team.
Affiliate Faculty Form Names, Descriptions and Categories
ATTENTION: Due to campus closure, in-person affiliate intake sessions have been cancelled. Please instead reach out to Jordan Fernandes (jferna34@msudenver.edu) for instructions to proceed with affiliate onboarding.
Please DO NOT email any forms. Instead submit your paperwork securely through Liquid Files:
https://secureshare.msudenver.edu/filedrop/affiliatefacultydropbox
NOTE: If you need to update only your Direct deposit or W-4, please submit directly to our payroll department, through the secure link:
https://secureshare.msudenver.edu/filedrop/AccountingPDB
ONBOARDING:
Affiliate New Hire Packet 2021
Employment forms needed to hire Affiliate Faculty
Includes important and helpful information such as: our required employee trainings, ordering official transcripts, obtain your MSU Denver ID, and how to acknowledge your faculty workload, etc.
PAY INFORMATION:
Affiliate Pay Dates and Pay Rates 2021
2021 Affiliate Pay Dates and Pay Rates for Main-Campus affiliates
FORMS TO BE OCCASIONALLY UPDATED:
Applicable for the year 2021. You can update your W-4 at anytime. (Submit to payroll)
Direct Deposit Authorization
Documents the bank location and account information for employee payroll deposits. (Submit to payroll)
Name And Address Change Form
Change your name and/or address on your payroll and personal records. (This is an HR form, please submit to HR).
-----------------------SALARY SUPPLEMENT FORM---------------------------------------------
MSU Denver Salary Supplement Agreement
Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.
Do not use to process pay for teaching duties. Please contact HR Affiliate representative with questions: Jordan Fernandes at 303.605-7042 or jferna34@msudenver.edu.
NOTE: If the employee works in a differing department, the salary supplement form will need both departments' signatures approval for HR representative to process payment.
Denver Occupational Tax Withholding Form
Denver Occupational Tax Withholding form may be submitted to exempt Denver Occupational tax withholding at the University. To qualify, the employee has a primary employer, work location is within the city and county of Denver and receives $500.00 or more per moth in wages from the primary employer.
NOTE: The form must be completed by the primary employer and turned into Payroll Services:
Inter-office CB 098, fax 303.556.5010, drop-off at Student Success Building 320.
MSU Denver offers Affiliate Faculty paid sick leave. Leave is accrued at a rate of 1 hour for every 30 hours worked, not to exceed a maximum of 48 hours in a calendar year.
Affiliate Faculty Sick Leave (Effective January 1st 2021, per SB20-205)
Because Affiliate Faculty members do not complete timesheets, 48 hours of leave will be front loaded for active affiliate faculty members at the start of every calendar year, as long as there has not been a 6 month break in service.
- Employee may use accrued paid sick to be absent for work for the following purposes:
- The employee has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
- The employee needs to care for a family member who has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care. An employee may be required to provide documentation of the familial relationship
- The employee or family member has been the victim of domestic abuse, sexual assault, or harassment and needs to be absent from work for purposes related to such crime.
- A public official has ordered the closure of the school or place of care of the employee's child or of the employee's place of business due to a public health emergency, necessitating the employee's absence from work, not including inclement weather.
- Advance approval should be obtained to the extent possible. Sick leave may not be borrowed from future months. If the need for leave is unforeseeable, employee must provide notice as soon as possible.
How to view accrued hours: Navigate to the employee self-services tab through the employee services tab menu on the Faculty & Staff Hub. Once in the employee tab, click leave balances. Here employees can view what leave has been accrued and taken with each pay period.
How to report leave: Affiliate faculty members will notify their Department Chair of any sick leave use that is anticipated. If sick leave is used during the month, faculty will complete a Leave Request form with their Chair and submit it to HR. HR will then enter the hours used. Once the payroll has closed, the information will update and the employee will see their current balance.
Please use the following form to report leave: Sick Leave Request Form
Form Names & Descriptions
Application For Leave Without Pay
Leave without Pay form for Faculty and Chairs.
Application For Medical Leave Without Pay
Medical leave without pay form for Faculty and Chairs.
Banner Security Form
Complete this form to request Banner Access to specific ORG(s).
Direct Deposit Authorization
Documents the bank location and account information for employee payroll deposits.
Employee Data Sheet
Documents confidential employee information.
Faculty Annual Evaluation Form
Annual performance management form for tenured and tenure track faculty.
Foreign National Information Form
For International Employees to document their visa status and activity
Auraria Campus ID Authorization/Change Form
The authorization form for a university issued ID card is available from AHEC.
I-9 Instructions And Form
Documents the employee eligibility and authorization to work in the United States.
Name And Address Change Form
Changes your name and/or address on your payroll and personnel records.
Oath Of Allegiance
Board requirements for all Administrator and Faculty employees.
Opt_Td269
Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.
Webtime Entry Security Access Form
Requests access to Webtime Entry for Timesheet and Leave report approvals.
Reconciliation Act (PRWORA) Form
Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.
Salary Reduction Agreement-SRA(403B)
Authorizes payroll to withhold money for contribution to the 403(b) plan.
MSU Denver Salary Supplement Agreement
Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.
State of Colorado Application for Announced Vacancy
Application for Classified employment, promotion, or transfer.
Transitional Retirement Program Application and Agreement
Complete this form to request transitional retirement.
Volunteer Agreement and Release
Complete this form to volunteer your services.
W9
Complete this form in accordance with vendor relationship with the university. Required for all 1099 relationships.
Workers Compensation First Report of Injury
Form to be completed in the event of an injury while working.
Form Names & Descriptions
New Employee Hiring Packet - Classified Staff
Employment forms needed to hire Classified Staff
Alternative Work Schedule
Request form regarding flex workplace and flex schedule arrangements.
Banner Security Form
Complete this form to request Banner Access to specific ORG(s).
Corrective Action Template
Use this template to address corrective performance actions for classified staff.
Self Evaluation Form - Classified
Classified staff performance management self evaluation form.
Auraria Campus ID Authorization/Change Form
The authorization form for a university issued ID card is available from AHEC.
Consolidated Appeal & Dispute Form
Instructions for completing the Consolidated Appeal & Dispute Form
Foreign National Information Form
For International Employees to document their visa status and activity
Leave/Absence Request And Authorization
Documents the employee request for approved leave, including annual, sick, bereavement, and injury.
Opt_Td269
Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.
Overtime Form
Classified Employee form to claim overtime.
Name And Address Change Form
Change your name and/or address on your payroll and personal records.
Classified Performance Management Program
Guidelines for performance-based management of classified staff
Performance Documentation Template
Template for use in documenting performance concerns, goals, and objectives outside of the official performance management document.
Classified Performance Management Form
Classified staff annual performance management document
Performance Pay System Dispute Resolution Form
Dispute request form for classified staff performance review
Webtime Entry Security Access Form
Request access to Webtime Entry for Timesheet and Leave Reporting approvals.
Classified Position Description
The official job description for Classified employees.
Reconciliation Act (PRWORA) Form
Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.
MSU Denver Salary Supplement Agreement
Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.
Workers Compensation First Report of Injury
Form to be completed in the event of an injury while working.
Volunteer Agreement and Release
Complete this form to volunteer your services.
Form Names & Descriptions
New Employee Packet Administrator/Faculty 2021
Employment Forms to hire full time Faculty.
Application For Leave Without Pay
Leave without Pay form for Faculty and Chairs.
Direct Deposit Authorization
Documents the bank location and account information for employee payroll deposits.
Employee Data Sheet
Documents confidential employee information.
Faculty Annual Evaluation Form
Annual performance management form for tenured and tenure track faculty.
Faculty Appointment Recommendation Form
Recommendation form to appoint faculty members to announced positions. Must be completed by the Dean, Department Chair or appropriate delegate.
2020-2020 Faculty Pay Distribution Options
Faculty Pay Option Distribution Form for 12 month pay option.
Foreign National Information Form
For International Employees to document their visa status and activity
Auraria Campus ID Authorization/Change Form
The authorization form for a university issued ID card is available from AHEC.
I-9 Instructions And Form
Documents the employee eligibility and authorization to work in the United States.
Name And Address Change Form
Change your name and/or address on your payroll and personal records.
Oath Of Allegiance
Board requirements for all Administrator and Faculty employees.
Opt_Td269
Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.
Webtime Entry Security Access Form
Requests access to Webtime Entry for Timesheet and Leave report approvals.
Reconciliation Act (PRWORA) Form
Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.
MSU Denver Salary Supplement Agreement
Pre-Approval form for a Salary Supplement; An ePAF will need to be submitted to process the payment.
Salary Reduction Agreement-SRA(403B)
Authorizes payroll to withhold money for contribution to the 403(b) plan.
Social Security Coverage Statement
Documents employee knowledge of the university employment not being covered by Social Security.
Transitional Retirement Program Application and Agreement
Complete this form to request transitional retirement.
Workers Compensation First Report of Injury
Form to be completed in the event of an injury while working.
2021 W-4 Form
Establishes tax withholdings for payroll.
Sick Leave for Fee For Service Employees:
Since Fee for Service Employees do not complete a timesheet, sick leave will be accrued using the estimated completion hours in the Fee for Service Agreement. This agreement summarizes the project to be performed, estimated time of completion, compensation and approvals.
How to view accrued hours:
- Navigate to the employee self-services tab through the employee services tab menu on the Faculty & Staff Hub. Once in the employee tab, click Leave Balances. Here employees can view what leave has been accrued and taken with each pay period.
How to report leave:
- Fee for Service employees will notify their Department Chair of any sick leave use that is anticipated. If sick leave is used during the month, the employee will complete a Leave Request form with their Chair and submit it to HR. HR will then enter the hours used. Once the payroll has closed, the information will update and the employee will see their current balance.
Please use the following form to report leave: Sick Leave Request Form
Please visit Employment Forms on the Student Employment Portal for employement packets and other forms specifc to student employees.
Please visit Sick Leave on the Student Employment Portal for more details.
Onboarding Checklists
Supervisor Temporary Hourly Checklist - New Employee
Temporary Hourly Checklist -New Employee
Supervisor Temporary Hourly Checklist - Returning Employee
Temporary Hourly Checklist -Returning Employee
Employment Forms
Temporary Hourly Employee Packet
Temporary Hourly Position Description
Employment Support Documents
Foreign National Information Form - For International Employees to document their visa status and activity
Temporary Hourly Separation Form
Pay Information
Other Forms
Auraria Campus ID Authorization/Change Form
Opt_Td269 - Denver Occupational Tax withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.
Volunteer Agreement and Release
Sick Leave for Temporary Hourly Employees (Effective January 1st 2021, per SB20-205)
MSU Denver offers temporary, non-benefit eligible employees sick leave. The sick leave is accrued at a rate of 1 hour for every 30 hours worked, not to exceed a maximum of 48 hours in a calendar year.
Employee may use accrued paid sick to be absent for work for the following purposes:
- The employee has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
- The employee needs to care for a family member who has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care. An employee may be required to provide documentation of the familial relationship
- The employee or family member has been the victim of domestic abuse, sexual assault, or harassment and needs to be absent from work for purposes related to such crime.
- A public official has ordered the closure of the school or place of care of the employee's child or of the employee's place of business due to a public health emergency, necessitating the employee's absence from work, not including inclement weather.
Advance approval should be obtained to the extent possible. Sick leave may not be borrowed from future months. If the need for leave is unforeseeable, employee must provide notice as soon as possible to their supervisor before the start of their scheduled shift.
How to view accrued hours:
- Temporary Employees will need to go to the Employee Self-services Tab. Employees may navigate to the tab through the Employee Services Menu link on the Faculty & Staff Hub. Once you are on the employee tab, click on Leave Balances. Here employees can view what leave has been accrued and taken after each pay period is closed.
How to report leave:
- On their WebTime Entry online timesheet, the sick leave earnings code will be show under their regular earnings code and theywill be able enter hours taken on the appropriate days. Once the payroll has closed, the information will update and current balances will be available under Leave Balances.
Supervisor Responsibilities:
- Respond to an employee’s time off request as soon as possible.
- Employee does not need to find a replacement worker to cover the hours during which they are using paid sick time off.
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Address:
Office of Human Resources
890 Auraria Parkway, Suite 310
Denver, CO 80204?
Map & Directions
Office Hours:
Monday - Friday: 8am to 5pm
Phone: 303.615.0999
Fax: 720-778-5830
Quick Links
Payroll Contact Information
Phone: 303.615.0039
Timesheets Email
Student & Temporary Employees: