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Step-by-step Instruction Guides

In each section below are the step-by-step instruction guides by employee classification, actions for all employees and salary supplemental payments.  


Staff Salaried New Employee 

Used for a new employee who is a first time employee of the university; exempt from overtime 

Staff Salaried Transfer/Rehire (New Position)

Used for transferring an existing employee into a different position or to rehire a former employee into a new position; exempt from overtime 


Staff Hourly New Employee

Used for a new employee who is a first time employee of the university; eligible for overtime

Staff Hourly Transfer/Rehire (New Position)

Used for transferring an existing employee into a different position or to rehire a former employee into a new position; eligible for overtime


New Employee Checklist

Faculty New Employee (12 month)

Used for 12-month faculty member; someone that is brand new to the university and being placed into a job for the first time. 12month faculty work year-round and are leave eligible.  

Faculty Transfer/Rehire New Position (12 month)

Used for transferring an existing employee into a different position or to rehire a former employee into a new position. 


Faculty New Employee (Deferred Pay)

Used for a faculty member that will be on deferred pay; someone that is brand new to the university and being placed into a job for the first time. Deferred pay is where the university spreads their pay for their teaching contract over 12 months. 

Faculty Rehire Same Position (Deferred Pay)

Used for transferring an existing employee into a different position or to rehire a former employee into the same position held before. The faculty member will be placed into deferred pay. Deferred pay is where the university spreads their pay for their teaching contract over 12 months. 

Faculty Rehire New Position (Deferred Pay)

Used for Used for transferring an existing employee into a different position or to rehire a former employee into a new position. Deferred pay is where the university spreads their pay for their teaching contract over 12 months.


Temporary Faculty New Employee (No Deferred Pay)

Used for hiring a new temporary faculty member for one semester. They will not be in deferred pay but will be paid for one semester only. The Factors and Pays would need to be updated accordingly.  

Temporary Faculty Rehire/Transfer (No Deferred Pay)

Used for hiring a current or prior faculty member for one semester. They will not be in deferred pay but will be paid for one semester only. The Factors and Pays would need to be updated accordingly.

Salary Supplement (New Position)

Used for assigning an employee a salary supplement for the first time. 

Salary Supplement New Position Checklist


Salary Supplement (Same Position)

Used for assigning an employee a salary supplement after one has been entered via ePAF. 

Salary Supplement Same Position Checklist


MSU Denver Salary Supplement Agreement

Completed Agreement should be submitted to the Human Resources Office prior to the ePAF being submitted.  

Student New Employee Hourly

Used for the standard student new hire, either work-study, student hourly, international student; someone that is brand new to the university and being placed into a job for the first time

Student Rehire Hourly Same Position

Used for rehiring an existing employee into the same position or to rehire a former employee into an old position. 

Student Rehire Hourly New Position 

Used for rehiring an current employee into a new position who may be working a split assignment or to add in a work-study or hourly position.  


Student Service Stipend New Employee

Used for the service stipend student new hires; someone that is brand new to the university and receiving a stipend for the first time. 

Student Service Stipend Rehire Same Position

Used for the service stipend student rehire; someone that has received a stipend previously and receiving one again.   


Student Employment ePAF Cheat Sheet

Classified Hourly New Employee

Used for hiring a classified hourly temporary employee; someone that is brand new to the university and being placed into a job for the first time. 

Classified Hourly New Position

Used for hiring an existing employee; someone that has worked for the university before and being placed into this job category for the first time.  

Classified Hourly Rehire (Same Position)

Used Used for rehiring an existing employee into the same position or to rehire a former employee into an old position. 


Administrative Hourly New Employee

Used for hiring an administrative hourly temporary employee; someone that is brand new to the university and being placed into a job for the first time. 

Administrative Hourly New Position

Used for hiring an administrative hourly temporary employee; someone that has worked for the university before and being placed into this job category for the first time. 

Administrative Hourly Rehire

Used for rehiring an existing employee; someone that has worked for the university before and are being rehired in a position or the position is being extended. 

End Employee Job 

Used to end a an employee position to either hire into a different position or to separate employment. The standard separation process must be followed, and this will only stop payment on the position selected. 

FOAPAL Change

Use to modify the FOAPAL on a employee's current position.

Hourly Rate Change

Use to modify a non-exempt employee's hourly rate.

Title Change

Use to modify a current employee's job title with no pay changes. 

Supervisor Change

Use to modify a current employee's supervisor.

Promotion 

Use to promote an employee within their CURRENT position.

FTE Change

Use to update the Full Time Equivalency of a current employee.

Default Routing Queues

How to set up your default routing queue for each ePAF type. 

How to review the status of your ePAF

How to review the status under Originator Summary

How to Approve ePAFs

How to approve from Approver Summary

How to set up a Proxy

How to set up or remove a proxy

How to update LABOR Fields Appendix

How to update the Labor (FOAPAL) Information

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