The Families First Coronavirus Response Act (FFCRA) was signed into law March 18, 2020. This federal law increases funding for food assistance, Medicaid, unemployment assistance, and testing for COVID-19. It also requires that MSU Denver to provide eligible employees with job-protected, paid leave under the Emergency Paid Sick Leave Act and the Emergency Family and Medical Leave Expansion Act for specific reasons related to COVID-19. It is effective April 1, 2020 through December 31, 2020. Please note the Department of Labor has declared a non-enforcement period until April 17, however, leave will be backdated to April 1, 2020. These two Acts within the FFCRA create the following paid leave types:
- Emergency Paid Sick Leave Act: Emergency Paid Sick Leave (EPSL)
- Emergency Family and Medical Leave Expansion Act: Emergency Public Health Leave (EPHL)
The State has reviewed our classified employees leave policy and the Office of Human Resources at MSU Denver has reviewed administrator and faculty leave policies and determined the steps needed to comply, and developed tools to assist employee(s) with the new paid leave types.
Please see the following resources to help guide you through the implementation of the Acts:
- FFCRA: Employee Paid Leave Rights
- MSU Denver FFCRA Technical Guide
- FFCRA Employee FAQ
- Leave Request Form under the FFCRA
- State of Colorado Self-Certification For COVID-19-Like Symptoms
Mental Health: Our Colorado State Employee Assistance Program (CSEAP) is standing by to help employees navigate these uncertain times. They provided resources, both internal and external, that you may find helpful:
- Free, regularly-scheduled CSEAP webinars
- CSEAP video on managing stress and anxiety during uncertain times
- CSEAP counseling sessions transferred to teletherapy
- CDPHE online resources on reducing fear and taking care of yourself
- CDC online resources on managing stress and anxiety
- Tips and strategies for stress associated with quarantine
- Reach out to Colorado Crisis Services, if you need to talk
Please contact Amanda Berry in the Office of Human Resources with questions regarding this information at firstname.lastname@example.org.
Thank you for your support and patience during this time.
- All hiring decisions will be made at the Academic Dean or VP level. Approval will need to be obtained from the appropriate leader through email prior to an offer being made.
- Open faculty searches will pause immediately, and all new faculty vacancies will not be posted until the Academic Deans have approved.
- Open searches for professional and classified staff which have reached round one interviews or beyond will continue through hiring only with the VPs approval. Open searches for professional and classified staff which have not yet reached round one interviews will pause their search process and be re-assessed at the VP level. We encourage hiring managers and supervisors to be prepared to onboard and train new professional and classified staff from fully remote locations.
- Open searches for professional and classified staff which have not yet reached round one interviews are encouraged to pause their search process temporarily.
- Internal postings for professional staff will be assessed on a case-by-case basis.
- Posting vacant professional and classified staff positions will be temporarily paused.
- If there is an emergency need for a professional and classified staff position to be posted, approval from the area VP must be provided with the request, to Kate Ray (email@example.com), and the position must be entered in PeopleAdmin.
- Requests to review changes to positions will be addressed in the order in which they were received within PeopleAdmin. This includes requests for state classified staff, promotions, demotions, and lateral transfers for all professional staff. To see where positions are in the PeopleAdmin workflow hiring managers can log into their PeopleAdmin account and search the position, by position number, under the Administration Actions
- Re-organizations should be put on a temporary pause and should partner with the HR Compensation Team to ensure that positions are correctly placed in the structure and that new positions created through the re-organization are properly benchmarked.
- If there is an emergency need for a position to be reviewed, please have the designated rep from each VP area make that request directly to Jess Ward (firstname.lastname@example.org), and the position must be entered in PeopleAdmin. Please include position number and title when making these requests to expedite response time.
- The faculty compensation structure project is being briefly postponed. This project was scheduled to begin in April and will not begin tentatively until the fall of 2020.
- Individual Position and Base Pay Statements will be released based on a new timeline. If you are a supervisor, please anticipate receiving information regarding your direct reports in early to mid-April. If you do not supervise, please anticipate receiving your individual statement electronically, in mid to late April.
- Online Q& A Sessions on the individual Position and Base Pay Statements will be offered in early to mid-April.
- Please contact Jess Ward at email@example.com
- Classified Staff Annual Evaluations due to HR June 15 and due to the state by July 1
- Administrator Annual Evaluations are due to HR July 1 to align with state deadline for consistency
- Performance Management Best Practices Trainings will be offered virtually:
- April 2 – rescheduled for May 21, 12:00 to 3:00
- May 6 – rescheduled for June 11, 9:00 to 12:00
- If you already enrolled in the April 2 or May 6 class, please follow the link below to enroll in the May 21 or June 11 class: Click this link to enroll: https://www.msudenver.edu/hr/calendar/
- Important: If you are enrolled in the May 19 or June 4 class NO ACTION IS NEEDED
- Salary Supplements and Personnel Action Forms will be accepted with electronic signatures and approved by Associate Vice President of Administration/Chief Financial Officer
- HR is offering on-line student employee orientation
- New Hire packets will be converted into fillable PDFs
- Completed new hire packets and I-9 identification will be sent securely via LiquidFiles
- ITS will contact exiting employees to arrange for the pickup or check out MSU property
- Student employees are required to adhere to their normally scheduled working hours and work with their supervisors and departments for projects work
- The Student Employment Team, firstname.lastname@example.org, is working on new policy/guidelines for summer employment
- Standard due dates apply to timesheets and leave reports will continue
- New employees have 31 days from date of hire to submit benefit elections, which are to be submitted electronically via LiquidFiles
- Employees have 31 days from date of a life status change to notify HR and provide any supporting documentation. This includes marriage, divorce, birth, adoption, or loss of coverage.
- Leave balance information can be obtained by contacting Kristen Wall at email@example.com
- If there is a need to complete a workers’ compensation claim, please complete the First Report of Injury form by clicking this link workers’ compensation claim
- Contact Amanda Berry at firstname.lastname@example.org request information on Family Medical Leave
- All MSU Denver employees have access to free and confidential resources through the Colorado State Employee Assistance Program(CSEAP). CSEAP can also be reach by phone at (303) 866-4314. Office hours are Monday – Friday, 8:00 am – 5:00 pm. After hours, employees can contact Colorado Crisis Services at 1-844-493-8255 or http://coloradocrisisservices.org
- Employees with questions about COVID-19 should visit https://www.msudenver.edu/coronavirus-update/resource-documents/guidance-from-hr-for-employees/and/or contact Amanda Berry at email@example.com
- Please find some no-cost resources and social support tools to help navigate COVID-19 No Cost Resources and Support Tools
- New Employee Orientation will be moving online via Microsoft Teams with additional resources for supervisors to onboard online effectively
- IT will contact new employees with instructions to receive their hardware from campus before their first day of employment
- Essential documents, such as the New Hire packets, will be converted into fillable PDFs
- The Learning & Development site has built out resources for stress management, online learning, supervising and working remotely
- The Learning & Development newsletter and the Learning Nook will shift to online resources, reminders and tools for remote success
- The Employee Tuition Benefit is still operating and processing applications
- The PD Fund is no longer accepting applications and we are managing requests to switch in-person trainings to online trainings
In partnership with ITS, the HR department is researching the possibility of activating a module in banner called Electronic Personnel Action Form. The Ellucian consultant was originally scheduled to meet with the EPAF Implementation Team in early April but this has been postponed to May and June. End users will be involved once the team evaluates the possible actions for which this module will allow. The design and configuration will take place May 4th through May 8th, with testing and education taking place May 18th through the 29th. Deployment is anticipated for mid-June.