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MSU Denver

Office of the Bursar and Cashiering

Cash Management Policies

Information below is to provide guidance on cash management policies for MSU Denver staff and faculty. If you have any questions regarding these policies, please feel free to contact us and we will be happy to assist you.

 

Deposit Transmittal Form

The Deposit Transmittal Form allows the Office of Cashiering to deposit money into specific FOAPAL accounts within Banner.

Please review the Cash Management Policies and deposit form instructions for guidance.

All student organizations should fill out the Deposit Form – Student Activities
(yellow tab). Call Student Activities at (303) 615-0606 for your fund number.

Departments who did not sell or rent items may fill out the Deposit Form for Non-Taxable Revenue (green tab).

Departments who sold food/beverages, sold tangible items or rented equipment OR have both taxable and non-taxable revenue should fill out the Deposit Form Taxable Revenue (blue tab). For tax related questions, please contact MSU Denver’s Tax Accountant at (303) 615-0039.

It is the policy of MSU Denver to be complaint with The Payment Card Industry Data Security Standards (PCI-DSS). PCI-DSS outlines data security standards to protect cardholder data from loss or misuse. Failure to comply with PCI-DSS standards could result in fines and/or the loss of credit card processing abilities. Due to the complexity of this standard, campus departments and organizations may no longer accept credit card payments unless they use a University approved cashiering system. Departments and organizations without a University approved cashiering system should contact the Office of Cashiering for information regarding an online storefront, called eMarket, to collect credit card payments.

If you need assistance filling out the deposit forms or would like more information about eMarket, please contact the Office of Cashiering at (303) 615-0071 or in SSB 140.

eMarket Storefronts

eMarket storefronts provide departments and student organizations with:

  • Secure, customizable online storefront
  • Storefront with its own URL to sell only the items you choose
  • Simple shopping environment with photos, descriptions and one click payment at checkout
  • 24/7 convenient access for your customers via a mobile-friendly eMarket website

New eMarket sites take approximately 4-6 weeks to build, test, and implement.

If you are interested in setting up an eMarket for your department or student organization, please complete the eMarket Questionnaire and email to [email protected]

PCI Training

It is the policy of MSU Denver to be complaint with The Payment Card Industry Data Security Standards (PCI-DSS). PCI-DSS outlines data security standards to protect cardholder data from loss or misuse. Failure to comply with PCI-DSS standards could result in fines and/or the loss of credit card processing abilities.

Departments who have been granted the permission to accept credit card payments from the Controller must assist the Office of Cashiering complete a Self-Assessment Questionnaire (SAQ) on an annual basis each September.

Any department employee accepting credit card information must go through the University’s Background Check process. Additionally, each cashier must complete a PCI and security training to receive a cashiering account and renew their training annually to maintain their account.