Hosting an Event on Campus
Events are a common way of educating others, bringing together individuals with shared interests, or otherwise calling attention to an important issue. In the context of the University and on the Auraria campus, there are several key considerations and steps to take in order to support an event’s success – regardless of the cause/purpose.
We are situated on a unique college campus that calls for special considerations for events and activities on campus. The Auraria Campus is a dynamic academic environment shared by three separate and distinct institutions of higher learning that are all designated Hispanic Serving Institutions:
- Community College of Denver
- Metropolitan State University of Denver
- University of Colorado Denver
The Auraria Higher Education Center (AHEC) is a separate state entity whose role is to provide and manage shared services, facilities, and property to support these prominent institutions in achieving their goals. The collective student population is nearly 38,000, with approximately 5,000 faculty and staff.
The Auraria Campus acknowledges and respects the rights of individuals or groups to gather on public property for the purpose of peaceful assembly. Peaceful assembly is defined as any purposeful gathering on campus common exterior property by one or more persons whose conduct is peaceful and is in accordance with the campus rules, policies, procedures and laws including the Campus Weapons Policy, State of Colorado laws and rules with respect to weapons, and other policies outlined in this and other campus policies. Peaceful assembly includes but is not limited to; meetings, speeches, debates, demonstrations, marches, vigils, rallies, protests and similar meetings or gatherings that do not threaten or violate policies and rules, interfere with the administration or conduct of campus business or normal campus functions, regular schedules, or events, infringe on the rights of others, endanger the health or safety of others, or damage or destroy property.
An act by persons engaged in such assemblies which interferes with the rights of others, disrupts the normal functioning of the campus, damages property, or endangers health or safety is grounds for suspension or dismissal from the campus and/or removal from campus property. In addition, such actions may also be the basis for criminal charges by law enforcement authorities. Such assemblies are prohibited inside any campus building, classroom facility, or in any instance which interferes with educational functions or other scheduled activities. Persons refusing to vacate premises upon request are subject to immediate suspension of activities, and arrest under applicable municipal and state laws. Students or student organizations will be held to the standard of the Code of Conduct at their respective institutions if any standards in the code are violated during the assembly.
Recognized student organizations or campus community members at large should work with their Student Activities/Student Life Offices and the Auraria Campus Events Services Office (ACES) to ensure proper coordination. Other persons or organizations planning assemblies on the Auraria Campus are strongly encouraged to work with a campus entity, either a student organization or a recognized institutional department. Further, other persons or organizations are strongly encouraged to coordinate their activities and plans in advance through the Auraria Campus Events Services Office (ACES). This coordination is requested so as to prevent disruption of normal campus activities and avoid endangering the health or safety of persons or damage to property. Non-campus community members should register with ACES prior to engaging in peaceful assembly type activities and to assure that other activities will not be impacted.