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Workday Spring Update
Welcome to the fourth edition of Window on Workday! In this issue, we’ll cover exciting new features and enhancements in MSU Denver’s Workday environment. Here’s what you can expect:
- Featured Tip: Learn how to ensure that AHEC can efficiently deliver your mail.
- Quick Reminder: Get important information about the fiscal year-end.
- What’s New: Explore overviews of newly released and updated reports for Budget to Actual.
Stay tuned to the monthly Window on Workday for more updates, user experience tips, and essential announcements!
— Sam Aghbashian
April's Featured Tip
Remember to update your work mailing address to ensure AHEC is able to deliver your mail. Learn how to review and update your contact information, including personal and work, by reviewing the Employee Personal Information Manage Contact Information Job Aid.
Here’s a sample work address for mailing!
Address Line 1: Campus Box 096
City: Denver
Postal Code: 80204
Usage: Mailing
Quick Reminder
Be Prepared for Fiscal Year-End
The fiscal year-end is rapidly approaching! To ensure a successful organization year-end close, we recommend reviewing the Office of the Controller Year-End support page. This resource provides valuable information on navigating through the year-end processes, including important deadlines and procedures. Take advantage of this opportunity to enhance your understanding of the fiscal year-end closing process!
What new features were recently released?
New and Improved Budget vs. Actual Reports
- MSU – Budget vs. Actuals by Ledger Account – Revenue and Expense (new version)
- MSU – Budget vs. Actuals by Ledger Account – Expense Only (new report)
- Updated layouts for four Budget vs. Actual Reports (see details in the System Improvements section below)
- To learn more, review the April 19 updates on the Budget Office website.
SPAC Invoices
- This release allows for custom invoice layouts and supports the continued efforts to fully implement grants management.
Unpaid Time-Off Plans
- This release ensures the ability to correctly compensate and indicate when unpaid time off is recorded, when applicable to FMLA, FAMLI, or Long-Term Disability leaves.
What's recently been improved?
This allows all Faculty and Staff the ability to find student jobs and support students in exploring these opportunities.
This update ensures accurate data and allows applicants to view positions that are actively open.
- MSU – Budget vs. Actuals Rollup – Auxiliary (replaces MSU – Budget vs. Actuals by Ledger Account – Auxiliary)
- MSU – Budget vs. Actuals Rollup – Fund (replaces MSU – Budget vs. Actuals by Ledger Account – Fund)
- MSU – Budget vs. Actuals Rollup – Projects (replaces MSU – Budget vs. Actuals by Ledger Account – Projects)
- MSU – Budget vs. Actuals Rollup – Cost Center (replaces MSU – Budget vs. Actuals by Ledger Account – Cost Center)
- To learn more, review the April 19 updates on the Budget Office website.
This allows users with the MSU Finance Manager and MSU Finance Analyst roles to find and run the following reports:
- MSU – Budget vs. Actuals by Award
- MSU – Budget vs. Actuals by Ledger Account – Grant
- MSU – Budget vs. Actuals by Award/Grant/Object Class
Budget Manager and Budget Cost Center Specialists will no longer receive “Review Budget Check” notifications.
This ensures that MSU Denver positions can be found on the Higher Education Recruitment Consortium (HERC) job board.
Looking Ahead
What are the anticipated changes or plans for Workday in the near future?
- Workday Value Assessment facilitated by Workday to identify opportunities for maximizing the use of Workday at MSU Denver
- Selection of solutions partnering to optimize work-study payroll, Banner integrations and reporting for auditing, as well as student employee management
- Continued implementation of the Grants module
- Enhancements related to costing allocations
- Fiscal year-end activities, including budget year roll