Resources

The Job Aids and Demos folder on SharePoint has helpful information for Workday reports and tasks organized by topic.

Worktag reports:

• Extract fund
• Extract cost centers
• Extract custom organizations – auxiliary, financing source (still being tested) and function
• Extract projects
• Extract ledger accounts
• Extract revenue categories
• Extract spend categories
• Data validation – programs
• View Integration Worktag Mapping – shows mapping from Banner to Workday

Budget vs Actual reports:

• MSU – Budget vs. Actuals by Ledger Account – Revenue and Expense
• MSU – Budget vs. Actuals by Ledger Account – Expense Only
• MSU – Budget vs. Actuals Rollup – Auxiliary
• MSU – Budget vs. Actuals Rollup – Fund
• MSU – Budget vs. Actuals Rollup – Projects
• MSU – Budget vs. Actuals Rollup – Cost Center

Trial Balance – accounting report, ties to budget vs actual reports

Fund balance reports: (typically used for auxiliaries, projects, ICRs, Program Fees, Summer Revenue)

• MSU – Fund Balance Summary
• MSU – Fund Balance Summary with Cost Center

Transaction level reports:

• MSU Find Journal Lines – actuals
• MSU Find Plan Lines – overall budget loaded as initial and total current budget. May want to use filter options:

• • Filter for only total current budget
  • Exclude revenue
  • Exclude one-time budget
  • Filter by fund and/or other worktags

Other Helpful Reports

MSU – Payroll Distribution Detail – For Company, MSU All Workers Costing Allocation, Find Purchase Order, Find Supplier Contracts, MSU – Purchase Order Lines and Line Splits by Company, Ledger Account Hierarchy

Adaptive Insights is a system that is used by the Budget Office and campus for analysis and budget planning purposes. Every morning the system pulls current budget and actuals data from Workday to be available for analysis and reporting and for reference in identifying the budget for the coming fiscal year.

• Budget vs actual reports are available in Adaptive and mirror those in Workday, but with a slightly different look and feel. Please see the training video for further instruction on these reports. (The budget vs actual reports in Workday are better suited for drilling into numbers.)
• Personnel reports are also available to provide information by level (cost center) including position information, employee worktags, salary, FTE, and funding splits.

Office Connect is an Excel Add-In program that is available to Adaptive users to design their own reports with custom layouts. These reports can be refreshed on demand with current information as of that day. To request access to Office Connect, please submit a request permissions ticket by clicking that red box on the right-hand side of the ITS Enterprise Application Services webpage. Office connect training videos are available here.

Updates

Fee Proposals – Effective Fall 2026 Semester If Approved 

For more detail on these proposals, please visit the following link: FY27 Fee Proposals 

Fine and Performing Arts Activation Mandatory Fee 

PROPOSED RATE: $30 PER SEMESTER IN FALL 2026, $33 PER SEMESTER IN FALL 2027, $35 PER SEMESTER IN FALL 2028 

PROGRAM AREA(S): ART VISITING ARTISTS SERVICES, CENTER FOR VISUAL ARTS, DANCE PRODUCTION, MUSIC ACTIVITIES, THEATRE PRODUCTION 

 There is a proposal to implement a new ‘Fine and Performing Arts Activation’ mandatory fee to be charged at $30 per student per semester in the Fall 2026 semester, with stepped increases to $33/semester in the Fall 2027 semester and $35/semester in the Fall 2028 semester. 

 If approved, the revenue will be used for the following costs: 

 – Materials (lumber, paint, fabric) 

– Musical scores and licensing rights 

– Instrument repair and/or replacement 

– Guest artists 

– Costumes 

– Lighting supplies 

– Equipment upgrades 

– Student hourly employees 

– Event space 

– Improved safety standards 

– Other production expenses 

 Aging Services Leadership (AGE) Program Fee 

 PROPOSED RATE: $7 PER CREDIT HOUR 

PROGRAM AREA(S): AGING SERVICES LEADERSHIP (AGE) 

The Department of Health Professions is proposing a new program fee for the Aging Services Leadership program to be charged at $7 per credit hour beginning in the Fall 2026 semester.  

 If approved, the revenues will be used to purchase new equipment, first aid training for AGE students, dementia training, and professional development/travel. 

Public Health (PUB) Program Fee 

PROPOSED RATE: $7 PER CREDIT HOUR 

PROGRAM AREA(S): PUBLIC HEALTH (PUB) 

The Department of Health Professions is proposing a new program fee for the Public Health (PUB) program to be charged at $7 per credit hour beginning in the Fall 2026 semester. 

 If approved, the revenue from the fee will be used to pay for mandatory accreditation by the Council of Education for Public Health (CEPH), membership dues to the Colorado Public Health Association (CPHA), event sponsorships for Public Health in the Rockies/National Public Health Week, as well as professional development opportunities for PUB students.  

Hospitality Leadership (HLDR) Program Fee 

 PROPOSED RATE: $6 PER CREDIT HOUR 

PROGRAM AREA(S): HOSPITALITY LEADERSHIP (HLDR) 

The School of Hospitality is proposing a new Hospitality Leadership (HLDR) program fee to be charged at $6 per credit hour beginning in the Fall 2026 semester.  

If the fee is approved, the revenues will be used to cover shuttles to hotel and event site visits, student involvement in professional organization conferences, as well as networking opportunities and career development activities.  

Health Care Management (HCM) Program Fee Increase 

PROPOSED RATE INCREASE: INCREASE FROM $1 PER CREDIT HOUR TO $7 PER CREDIT HOUR ($6 INCREASE) 

PROGRAM AREA(S): HEALTH CARE MANAGEMENT (HCM) 

The Department of Health Professions is proposing to increase the existing Health Care Management (HCM) program fee from $1 per credit hour to $7 per credit hour. 

If approved, the additional revenue will be used for mandatory accreditation dues, assessment software for improving student learning outcomes, and electronic medical record training.  

Teacher’s Education Fee 

PROPOSED RATE INCREASE: INCREASE FROM $3 PER CREDIT HOUR TO $6 PER CREDIT HOUR ($3 INCREASE) 

PROGRAM AREA(S): CULTURALLY AND LINGUISTICALLY DIVERSE (CLD), EARLY CHILDHOOD EDUCATION (ECE), SECONDARY EDUCATION (EDS), ELEMENTARY EDUCATION (EDU), READING (RDG), SPECIAL EDUCATION (SED) PROGRAMS  

 The School of Education is proposing to increase the existing Teacher’s Education fee from $3 per credit hour to $6 per credit hour beginning in the Fall 2026 semester. 

If approved, the additional revenue will be used to purchase more materials for course instruction and field trip experiences, pay for travel to classrooms to supervise students on their teaching methods, and implement a video platform for recording and providing feedback on teaching practices.  

Hotel Management (HTL) Fee 

PROPOSED RATE INCREASE: INCREASE FROM $6 PER CREDIT HOUR TO $25 PER CREDIT HOUR ($19 INCREASE) 

PROGRAM AREA(S): HOTEL MANAGEMENT (HTL) 

The School of Hospitality is proposing to increase the Hotel Management (HTL) fee from $6 per credit hour to $25 per credit hour beginning in the Fall 2026 semester. 

 If approved, the additional revenue will be used to pay for students to take the Certification in Hotel Industry Analytics (CHIA) exam, which is a key exam that certifies proficiency in the field of Hotel Management and is a preferred requirement for funding from major donors.  

Restaurant Management (RST) Fee 

PROPOSED RATE INCREASE: INCREASE FROM $40 PER CREDIT HOUR TO $50 PER CREDIT HOUR ($10 INCREASE) 

PROGRAM AREA(S): RESTAURANT MANAGEMENT (RST) 

The School of Hospitality is proposing to increase the Restaurant Management (RST) fee from $40 per credit hour to $50 per credit hour. 

If approved, the additional revenue will be used to pay for ingredients and adjust for the rising cost of food. This will ensure that students can continue to work with quality ingredients in a safe culinary environment. 

You can submit feedback on these fee proposals to the Student Fee Review Panel at the following link: Survey Link by Thursday, Feb. 19, at 5 PM.