Resources

The Job Aids and Demos folder on SharePoint has helpful information for Workday reports and tasks organized by topic.

Worktag reports:

• Extract fund
• Extract cost centers
• Extract custom organizations – auxiliary, financing source (still being tested) and function
• Extract projects
• Extract ledger accounts
• Extract revenue categories
• Extract spend categories
• Data validation – programs
• View Integration Worktag Mapping – shows mapping from Banner to Workday

Budget vs Actual reports:

• MSU – Budget vs. Actuals by Ledger Account – Revenue and Expense
• MSU – Budget vs. Actuals by Ledger Account – Expense Only
• MSU – Budget vs. Actuals Rollup – Auxiliary
• MSU – Budget vs. Actuals Rollup – Fund
• MSU – Budget vs. Actuals Rollup – Projects
• MSU – Budget vs. Actuals Rollup – Cost Center

Trial Balance – accounting report, ties to budget vs actual reports

Fund balance reports: (typically used for auxiliaries, projects, ICRs, Program Fees, Summer Revenue)

• MSU – Fund Balance Summary
• MSU – Fund Balance Summary with Cost Center

Transaction level reports:

• MSU Find Journal Lines – actuals
• MSU Find Plan Lines – overall budget loaded as initial and total current budget. May want to use filter options:

• • Filter for only total current budget
  • Exclude revenue
  • Exclude one-time budget
  • Filter by fund and/or other worktags

Other Helpful Reports

MSU – Payroll Distribution Detail – For Company, MSU All Workers Costing Allocation, Find Purchase Order, Find Supplier Contracts, MSU – Purchase Order Lines and Line Splits by Company, Ledger Account Hierarchy

Adaptive Insights is a system that is used by the Budget Office and campus for analysis and budget planning purposes. Every morning the system pulls current budget and actuals data from Workday to be available for analysis and reporting and for reference in identifying the budget for the coming fiscal year.

• Budget vs actual reports are available in Adaptive and mirror those in Workday, but with a slightly different look and feel. Please see the training video for further instruction on these reports. (The budget vs actual reports in Workday are better suited for drilling into numbers.)
• Personnel reports are also available to provide information by level (cost center) including position information, employee worktags, salary, FTE, and funding splits.

Office Connect is an Excel Add-In program that is available to Adaptive users to design their own reports with custom layouts. These reports can be refreshed on demand with current information as of that day. To request access to Office Connect, please submit a request permissions ticket by clicking that red box on the right-hand side of the ITS Enterprise Application Services webpage. Office connect training videos are available here.

Updates

February 11, 2025

Fee Proposals – Effective Fall 2025 Semester If Approved 

Matriculation Fee – Fee Increase: 

There is a proposal to increase the one-time matriculation fee by $50 (from $100 to $150 for undergraduate students, and $75 to $125 for graduate students). 

Why?  

This fee is a one-time fee (i.e., not paid each year, only when the student matriculates to MSU) that is used to support Commencement, Orientation, and Student ID operations. It has not increased since Fall 2019. Due to inflationary pressures, venue requirements, event parking, and increased student employment, the costs to operate these programs have increased—and will continue to increase—over the years. This increase will help these programs provide better commencement, orientation, and student ID experiences, which serve the best interests of our students, guests, and volunteers.     

Biology Department – Fee Increase:  

The Biology department is proposing an increase of Biology course fees by $4 (from $6/credit hour to $10/credit hour).     

Why?  

These fees are used to purchase lab supplies, procure new technology, go on field trips, and to provide transportation for field courses. By increasing the fee rate, the department will be able to keep up with inflationary increases in lab supplies and provide students with a better educational experience so that students will be ready to enter the workforce as biologists.  

Music Department – Fee Increase:  

The Music department is proposing a fee increase of Music class fees by $8.05/credit hour (from $6.95/credit hour to $15/credit hour).   

Why?  

Music class fees are used for maintaining instruments (repair/piano tuning), purchasing new equipment and instruments that can be loaned to students, bringing in visiting guest artists, licensing for music, producing productions, and maintaining relevant spaces with current technology in the Music Technology Computer Lab. As costs have increased exponentially over the years, and budgets have remained stagnant, the department is proposing this increase to maintain equipment infrastructure, programming, offer current technologies, and provide educational supplies to students (including music composition and editing software).  

Physics Department – Fee Increase:  

The Physics department is proposing a fee increase of Physics and Astronomy course fees by $4.50 (from $4.50/credit hour to $9/credit hour).  

Why?  

These fees are used to purchase lab supplies and maintain equipment/instrumentation. The fee rate has not been increased in over 15 years, during which time the costs of equipment, instrumentation, and supplies have increased substantially. The department is proposing to increase the fee rate in order to manage these rising costs.  

Health Professions Department – Fee Deactivation:  

The Health Professions department is proposing to deactivate the Recreation Studies (RECR) program fee.   

Why?  

This program has been discontinued, so there is no need to charge this fee. 

Engineering Department – Fee Deactivation:  

The Engineering department is proposing that the Sustainable Systems Engineering (SSE) fee be deactivated.  

Why?  

This program has been discontinued, so there is no need to charge this fee. 

Earth and Atmospheric Sciences (EAS) Department – Fee Decrease:  

The EAS department is proposing to decrease the EAS course fee by $2.50 (from $5/credit hour to $2.50/credit hour).  

 Why?  

This fee is used to support the Geography (GEG), Geographic Information Science (GIS), Geology (GEL), Environmental Science (ENV) and Meteorology (MTR) programs. Program fees in these disciplines have traditionally funded computers, technology, teaching/lab supplies, equipment, instrumentation, student conference registration fees, and entrance fees to museums, parks, etc. The GEG, GIS, and MTR programs have recently received additional support from the university to cover the costs of some technologies (computers, standard software, maintenance, and tech support) used in teaching. Because of this extra financial support, the EAS department is proposing to decrease the fee rate.  

You can submit feedback on these fee proposals to the Student Fee Review Panel at this link: Survey by Wednesday, Feb. 19, at 5 PM.