MSU Denver

Welcome!

Welcome to the Workday webpage, your one-stop shop for information about Workday. We’re glad you’re here! Here, you’ll find the latest news about the project and much more!

MSU Denver officially launched Workday in early January 2023, and we’re excited that employees from across the University get to experience Workday firsthand!

What is Workday?

What is Workday?

 

Workday is a comprehensive human resources and financial management system that brings together a wide range of HR (Human Resources) and Finance functionality into one single and inclusive system. Watch a fun video to see what makes Workday so cool!

Empowering Employees

Workday enables process efficiencies across the University and empowers our community with access to powerful tools to make timely strategic decisions. Through Workday, employees can use a variety of self-service functionalities to customize their personal information and profile, as well as access job-related data to inform decisions. In Workday there are many tools at our fingertips that make us all more effective and improve how we operate as a higher-ed institution.

Resources & Support

Workday FAQ

Frequently Asked Questions

If you have a question about Workday, we’ve got an answer. Check out the FAQ webpage where you’ll find commonly asked questions about the project and Workday.

Find Answers
Workday Transformation Team

Workday Transformation Team

Visit the Workday Transformation Team in Microsoft Teams to access downloadable versions of Workday resources, like the FAQ document, job aids and other resources as they become available.

Visit the Workday Transformation Team
Workday Launch Support Service

Workday Launch Support Service

A collaborative team of HR, Finance, Payroll and ITS staff are available to help employees with any Workday system issues.

Submit a Workday Help Ticket

Training Resources

Workday Workshops Available – March Through May

Workday Workshops are instructor-led Workday training sessions that provide employees with additional targeted training specific to onboarding and offboarding activities. These sessions, both instructor-led and virtual, will provide employees with more in-depth information and hands-on opportunities to learn and execute tasks in Workday associated with the employee lifecycle.

There are a variety of Workday Workshops planned and targeted by audience, to include: managers, professional staff, faculty, student employees and temporary staff.

Register for a Workday Workshop today!

To register, please visit the MSU Denver Events Calendar and type “Workday” into the calendar search function to filter results. Each in-person session is limited to 20 participants, so register soon. Virtual sessions will also be available shortly if you’re not able to join in person.

Recruiting & Onboarding

Audiences:
Managers of Student and Temp Staff
Managers of Professional Staff

Information Covered:
Position Management
Standard and Evergreen Job Requisitions
Applicant Management
Onboarding

Employee Basics

Audiences:
Professional Staff and Faculty
Student Employees and Temp Staff

Information Covered:
Time and Absences
Pay Information and Payslips
Personal Information
Career
Learning

Team Management

Audience:
Managers of Student and Temp Staff

Information Covered:
Job Changes and Transfers
Secondary Jobs (Students)
Ending Jobs and Terminations (voluntary)

Team Management

Audience:
Managers of Professional Staff

Information Covered:
Job Changes and Transfers
Promotions
One-Time Pay and Period Activity Pay
Terminations (voluntary)

Job Aids, Videos and Demos

Employees have access to numerous training resources to help them learn to use the new Workday system. Workday training covers the tasks within and functionality of the system using a blended approach, including Job Aids, Demos, Videos, and Webinar recordings. All these resources are available in the Workday Transformation Team following this path:

Workday Transformation Team -> General channel -> Files tab -> Select the desired folder and file based on the type of training resource you are looking for. 

Job Aids and Related Demos

Documents with step-by-step instructions and screenshots explaining how to complete a task or process in Workday.

In the Job Aids and Related Demos folder

Videos and Demos

Short tutorial videos demonstrating how to use many Workday applications and how to complete a variety of tasks through Employee Self-Service (ESS) and Manager Self-Service (MSS) features and functionality.

In the Videos and Demos folder

Webinar Recordings

Recordings of the Workday Webinars are available in the Videos and Demos folder. These sessions were originally held throughout December 2022 and January 2023 and covered especially complex processes and/or tasks. Learn about the following topics by viewing the recordings:

Manager Self-Service

Participants will learn to utilize the MSU Denver Workday system as needed to complete daily job duties and applicable managerial tasks at go-live. Time Off/Absence, as well as staffing topics will be covered. Participants will learn about the Team Absence Application, Position Management, the Hiring and Termination processes, and Job Changes.

Expenses for Travel

Participants will learn to utilize the MSU Denver Workday system as needed to complete administrative financial tasks. In this session we will focus on how to create a Spend Authorization and how to create an Expense Report.

Requisitions & Receipts

Participants will learn to utilize the MSU Denver Workday system as needed to complete administrative financial tasks. In this session, we will focus on how to create a Finance Requisition, create a Receipt, and make a Receipt Adjustment.

Procurement

Participants will learn to utilize the MSU Denver Workday system as needed to complete administrative financial tasks. In this session we will focus on the Procurement Card Transaction Verification process.

Maximizing Workday

Learn how to maximize your Workday usage and experience with these helpful Workday Tips.

Early Bird Article Archive

As we head toward “go-live” in early 2023, the Workday project team will be communicating regularly through the Early Bird, keeping you updated on important need-to-know Workday information.

Background

The Workday Project is a major institution-wide initiative that was made possible by generous funding from the State of Colorado. Learn why and how MSU Denver decided to implement Workday as their new Enterprise Resource Planning system on the Workday Project Background webpage.