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Welcome to Canvas! This new LMS has some special features and a new look that you may be unfamiliar with coming from Blackboard. As you venture into this new territory, take these tips and tricks with you to help you learn Canvas in no time.




What is a Sandbox?

A Sandbox is a private, unpublished Canvas course. It is called a “Sandbox” because it is a place for instructors to “play around” by building new things. Instructors can create content and test out settings in a Sandbox course without worrying about accidentally deleting or altering content in their live course.

What can I do with a Sandbox?

A Sandbox has all of the capabilities of a regular course shell; it just doesn’t have any students enrolled in it. Sandboxes can be used for creating course content such as modules, pages, assignments, discussions, and quizzes. A Sandbox is a great place to experiment with different settings, such as notification settings and module prerequisites and requirements, as well as advanced features, such as third-party app integrations. Also, if you are importing content from another platform (such as Blackboard) into Canvas, we highly recommend that you import the content into a Sandbox to clean it up before moving it into your published course.

All of the self-help tutorials on our Ready site apply to Sandboxes as well. The pages below will be especially helpful when building course content:

Can I move content from my Sandbox to my published course?

Yes! Many instructors choose to build their course in a Sandbox, then copy the content into their published course shell when it is ready. One benefit of this method is that the Sandbox serves as a “backup course” with copies of all content. Please refer to the Course Copy Guide for more information.

How can I get a Sandbox?

All MSU Denver instructors are automatically enrolled in five Sandbox courses. If your Sandboxes are not listed on your Canvas Dashboard:

  1. Click Courses in the global navigation menu on the left side of the screen.
  2. Select All Courses.
  3. Locate your Sandbox courses. They are called “Sandbox Course [#] - [Your Name].”
  4. If you would like to add Sandbox courses to your dashboard, please refer to the Edit Your Course Dashboard tutorial

Follow the steps below to log into Canvas:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.

This would be a good time to utilize one of the 5 sandbox courses you were given as part of your MSU Denver Canvas account. You can easily dedicate one of your sandbox courses as a working course and add other instructors to collaborate together in designing a course. Divide and conquer by designating workspaces to each other within the course so you don’t accidentally delete each other’s work. An example of this would be to designate one person build in module 1 and the other person in module 2.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click People on the course navigation menu.
  6. Click +People.
  7. Type the MSU Email Address(s) of the instructor(s) you would like to add in your course.
  8. Select Teacher for therole, a dropdown menu will appear.
  9. Click Next. 
  10. Click Add Users.
    • Note: The faculty member(s) you have added will have to accept their invitation to work in the course. Until the invitation is accepted their name will have “pending” next to it.

This guide will walk you through copying your course content. This process can be used to copy course content to a new course shell at the start of a new semester or to make a copy of your content for use in different sections.There is also a list of items to double-check in your course after copying the content.

Import Content to Your New Course

To prepare for the upcoming semester, you will need to copy your existing course content into your new course shell. You can also use the following steps to copy course content into multiple sections of the same course. Follow the steps below to copy your course content properly.

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Open your new course from the Dashboard.
  5. Click Settings on the Navigation menu to the left.
  6. Click Import Course Content from the menu to the right.
  7. Click the Content Type drop-down list.
  8. Select Copy a Canvas Course.
  9. Type the name of your existing course into the search bar.
  10. Select the name of the course you want to copy.
  11. Click the button next to Select Specific Content.
    • Note: Do not choose All Content as this will negatively affect the settings in your new course.
  12. (Optional Step) Check the box to Adjust events and due dates.
    1. To shift dates/year:
      1. Select Shift Dates.
      2. Enter the Beginning Date of the previous course.
      3. Enter the Beginning Date for the new Course.
      4. Enter the End Date of the previous course.
      5. Enter the End Date for the new Course.
      6. To adjust dates by day of the week:
        1. Click Substitution
        2. Adjust due dates by day of week.
    2. To remove all existing dates:
      1. Select Remove dates.
  13. Click Import.
  14. Click Select Content next to the Course Copy under Current Jobs.
  15. Select the following sections (it is important to select these specific options to avoid import complications):
    1. Syllabus Body
      • Note: Remember to check dates and schedules after the copy is complete.
    2. Modules
      • If listed, deselect the Course Information Module and Sample Module to avoid importing duplicates into your new course. Remember to update your new course’s Course Information module by copying and pasting content from your previous course.
    3. Assignments
    4. Quizzes
    5. Question Banks
    6. Discussion Topics
    7. (Optional) External Tools
      1. Note: Click the arrow next to this item and review what you would like to import. If nothing, leave it unchecked.
      2. Do Not select YuJa and Report an Accessibility issue as this will duplicate these tools in the new course with broken links.
    8. (Optional) Announcements
    9. Rubrics
    10. (Optional) Files
      • If you want to leave behind old, unused files from your previous course, leave files unchecked. Active files (those linked/used in assignments, announcements, quizzes, discussion, modules, pages etc.) will still be carried over to your new course even if you leave Files unchecked.
  16. Click Select Content.
    1. Your course copy job will take some time depending on the size of your course and the Canvas system. Your course may be noted as Queued for a while, but it will change to Running and then Completed once the copy job is finished. 
    2. If any issues are noted to the right of your completed course copy job, follow Step 1 in the Post Copy Guide to address them. 

 

Post Copy Guide

The following list will guide you through some items you should double-check in your new course after copying your content.

  1. Address any issues that occurred during the import.
    1. If there are any issues, the number of issues will show next to the completed import job.
    2. Click the number of issues to view the issue log.
    3. If you do not see any information regarding issues next to the completed job, you do not need to worry about this step.
  2. Update the Course Information module.
    1. Copy and pasteinformation to your new course’s Course Information module. Specifically consider the following pages that need your input:
      1. Overview (Read Me First)
      2. Grading Policy
      3. Instructor Introduction (Contact info, communication policy, bio, etc...)
      4. Course Alignment Map
  3. Update the Syllabus.
    1. The syllabus tool is most effective when there is a limited amount of information (this allows you to make the most of the course summary tool). Consider paring down your syllabus to the following sections:
      1. Course Description
      2. Prereqs/Coreqs
      3. Required Materials
      4. Citation Policy
      5. Schedule of Activities
  4. Review and update the following:
    1. Announcements
    2. Assignments
      1. Check rubrics.
      2. Check points, submission types, due dates, availability timeframes, and other associated information. 
      3. Check peer review/group assignment settings. 
    3. Quizzes/Tests
      1. Check questions.
      2. Check information such as points, due dates, and availability timeframes.
    4. Module Pages
      1. Check that the correct pages are published. Published pages will have a green checkmark to the right of the page title.
      2. Ensure that all pictures and videos show up.
      3. Check that links are not broken.
    5. Groups
      • Note: Groups do not copy over. New groups will need to be created after each course copy job.
    6. Wikis, Blogs, and Journals
      • Note: Wikis, blogs, and journals do not copy over. Delete references to old wikis, blogs, and journals. 
      • Recreate these items as discussions in Canvas. 
    7. External Tools
      1. Check that the links to external tools still work.
      2. Check that instructions for students to use external tools are still accurate.

 

Updated: 1/6/2021

You are able to manage notification settings in two ways. One way is to click Account in the global navigation menu and set preferences that affect all of your courses. The other method is to manage notification preferences for individual courses, as described below. For example, you could choose to mute all notifications for a particular course in which you are enrolled.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to adjust notifications for.
  5. Click Home in the course navigation menu at left.
  6. Click the View Course Notifications button in the menu at right.
  7. To turn off all notifications for the course:
    1. Click the Enable Notifications toggle button at the top of the page.
  8. To adjust notification preferences for the course:
    • Note: by default, course notification preferences are the same as the Notification Preferences set in the user’s account settings.
    • Check that the Enable Notifications toggle button at the top of the page shows a green check mark.
    • Click a symbol in the table below. Notice that each row contains a different event/item and each column contains a different notification method.
    • Select your notification preference from the drop-down menu.

When working on multiple courses, you can open multiple tabs in your browser and cut and paste between courses to save yourself some time.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to copy information from.
  5. Right-click the Canvas tab at the top of your browser window.
  6. Click Duplicate from the drop down menu that appears to create a new tab. 
  7. Click the new duplicated tab that appears at the top of your screen.
  8. Click Courses on the left side of the page.
  9. Click the course title for the course you’d like to paste information into.
    • Note: You will now have two tabs at the top of your screen. One is for the first course you previously opened, and one is for the second course you just opened. 
  10. Click the tab at the top of the screen for the first course you opened. 
  11. Locate the information you want to copy
  12. Highlight the information with your cursor.
  13. Press “Ctrl” and “C”simultaneously on your keyboard to copy the information. 
    • Note: If you use a Mac, press Command” and “C” simultaneously.
  14. Click the tab at the top of the screen with the course you want to paste information into.
  15. Locate the text box where you want to paste the information (e.g., in Pages, Assignments, Quizzes).
  16. Click into the text box where you want to paste the information.
  17. Press “Ctrl” and “V”simultaneously on your keyboard to copy the information. 
    • Note: If you use a Mac, press Command” and “V” simultaneously.

The Canvas Dashboard functions as a central hub, allowing you to view and make changes to all of your courses. This section allows you to publish/unpublish courses and provides quick links to each of your courses’ announcements, assignments, discussions, and files. For instructors teaching multiple courses, this section will likely be the easiest way to view all courses at once, and switch between courses and sections.

 

Access the Dashboard

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click Dashboard on the global navigation menu on the far left.
    • From here you may view all Published and Unpublished Courses

Dashboard Features

  • Click the Options Icon (3 vertical dots) in the upper right corner to change the Dashboard view.
    • Card View allows you to view each of your courses as an interactive card
    • Recent Activity allows you to view announcements, upcoming assignments, and due dates across all courses.
  • Click any Course Card to access this course.
  • Click Dashboard to return to the dashboard and select a new course to work in.
  • Click the Options icon (3 vertical dots) located at the top right of each course card toedit basic course information.
    • Click the Color tab to edit the course nickname and change the color of that course card.
    • Click the Move tab and select from options to reorganize course cards.
  • Click any of the four icons on the bottom of each card to access that section directly within the course. 
    • Note: If your course has not been fully built, you may not see all four icons.
    • Click the bullhorn icon to access announcements for that course.
    • Click the pencil and paper icon to access assignments for that course.
    • Click the chat box icon to access discussions for that course.
    • Click the folder icon to access files for that course.

Your course dashboard is a handy place to access all of your courses when you arrive in Canvas. However, too many courses can make navigation difficult. Thankfully, you can select what courses appear on your course dashboard.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click Courses from the global navigation menu on the left. A menu will appear on the left.
  5. Scroll down.
  6. Click All Courses. A list of all courses you are enrolled in currently and past enrollments will appear.
  7. Click on the star icon to the left of the course titles to select whether that course will appear in your dashboard.
    • Orange star: that course will appear in your dashboard.
    • White star: that course will not appear in your dashboard.
    • Note: Make sure to star all of the courses you wish to see on your Dashboard. Anything unstarred will not appear.

By default, you will be viewing your Canvas courses from the instructor view, which shows some options not visible to students including hidden pages, grading/feedback options, and content editing options. When building a course, you may find it useful or necessary to view your course as a student would see it to help alleviate issues with navigation, access, and your learners cognitive load.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Home in the course navigation menu to the left.
  6. Click Student View from the list of options on the far right side.
    • Note: This will put you in Student View, indicated by a pink border around the screen. You may then access various sections of the course as the student would see them. 
  7. Click Reset Student on the bottom right to clear browsing history and view the course as a new student.
  8. Click Leave Student View on the bottom right to return to instructor view.

The Rich Content Editor is used throughout Canvas; Announcements, Assignments, Discussions, Pages, Quizzes, and Syllabus all feature large text boxes with a tool bar across the top where text and media can be entered. This is the Rich Content Editor, and these instructions will work wherever the Rich Content Editor appears. The Editor allows you to easily modify text, share links, attach files, and connect apps. It also lets you add images and embed videos; see the “Insert Images Using the Rich Content Editor” and the “Embed Videos on a Page” tutorials for more information.

 

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the course navigation menu to the left.
  6. Scroll to the Module that contains the item you wish to edit.
  7. Click the name of the item you wish to edit.
  8. Click Edit.
  9. Click the large text box. This is the Rich Content Editor.

 

To modify text:

  1. Click and drag to highlight the text you wish to modify.
  2. Click one of the options above the text box to modify the text. Options:
    • Font size (e.g. 12 pt)
    • Text formatting (e.g. Paragraph, Heading 1)
    • Bold
    • Italic
    • Text color (must also be bold or italicized for accessibility purposes)
    • Highlight color
    • Subscript/Superscript
    • Text alignment (e.g. centered text)
    • List options (e.g. bullet points, numbered list)
    • Indentation
    • Directional text alignment: allows users to input text from right to left

 

To insert a link:

  1. Click the Hyperlink icon.
    • Note: If you do not see this icon, click the option icon (three vertical dots).
  2. Select the link type.
    • External links: link to a URL outside of Canvas.
      1. Type the text that will be displayed in Canvas (i.e., the title of the webpage or reading you are linking to).
      2. Type the URL that the text will link to.
      3. Click Done.
    • Course links: link to a page, assignment, or other item within your course.
      1. Click the arrow next to the type of item you wish to add.
      2. Click the name of the item.

 

To attach a document:

  1. Click the Document icon (it looks like a piece of paper).
    • Note: If you do not see this icon, click the option icon (three vertical dots).
  2. Select the document type.
    • Upload document: the file is on your computer.
    • Course document: the file is in your Canvas account.
    • User document: the file has been submitted by a student in your course.
  3. Follow the onscreen prompts to add your file.
  4. Click Submit (if applicable for your document type).
  5. Click Save.

You can also access the various features of apps through the Rich Content Editor. For example, you can access files from your Google Drive account using Google Apps, or you can insert a link to a Teams meeting using the Microsoft Teams app (see the “Integrate Microsoft Teams” tutorial for more information).

 

To connect an app:

  1. Click the options icon (three vertical dots).
  2. Click the Apps icon (it looks like an electrical plug).
  3. Click on the name of the App you wish to connect.
  4. Follow the on-screen prompts (they vary significantly by app).
  5. Click Save.

The Canvas Syllabus is a convenient location to provide a course description, materials list, and other important information. The Syllabus page also includes a calendar and a Course Summary section, which automatically lists assignments and due dates.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Syllabus on the course navigation menu to the left.
  6. Click Edit.
  7. Type in any course information you wish to provide to your students.
  8. Click Update Syllabus.

The Course Summary is an automatically generated list of assignments and events, organized chronologically by due date or to-do date (for ungraded items). Students can only see published items.

The Course Calendar in the sidebar also includes similar information. Days on which assignments or events are due are shown with a gray background. Clicking on a day will show the associated assignment or event in the Course Summary.

 

Add an item to the Course Summary and Course Calendar

  • For assignments (including quizzes and graded discussions):
    1. Publish the item.
    2. No further action necessary. The item will be added automatically, listed in order of due date. Items with no due date will appear at the bottom of the list.
  • For pages and ungraded discussions:
    1. Click Pages or Discussions on the course navigation menu to the left.
    2. Click the name of the Page or Discussion.
    3. Click Edit.
    4. Scroll down to Options.
    5. Check the box next to “Add to Student To-Do.”
    6. Select a “to-do date” from the calendar.
    7. Click Save.

The Attendance Tool is an integrated application that allows you to take attendance from within Canvas. This is helpful for both in-class and synchronous formats of classes. If you wish to use this application, you will need to enable it within each course.

Note: When you take attendance using Attendance (Roll Call), Canvas automatically adds Attendance as an assignment. The default point value for attendance is 100 points.To avoid Attendance calculation errors, never delete, rename, or unpublish the Attendance assignment.

Directions:

 

Enable the Attendance (Roll Call) Tool

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Settings on the course navigation menu on the left.
  6. Select the course navigation tab.
  7. Locate Attendance in the list of disabled navigation items.
  8. Click the three dots to the right of Attendance.
  9. Select +Enable from the menu.
  10. Click Save at the bottom of the page.

 

Use the Attendance (Roll Call) Tool

  1. Click Attendance in the course navigation menu on the left.
  2. Select the correct date in the upper right.
    • Click the forward or back arrows to move to the correct date.
  3. Click the circle with a diagonal line through it to the left of each student’s name.
    • Click once to mark as present and on time.
      • A green check mark appears in the circle.
    • Click twice to mark as not present.
      • A red x appears in the circle.
    • Click three times to mark as late.
      • A yellow clock appears in the circle.
    • Click four times to mark an excused absence.
      • A circle with a diagonal line through it appears in the circle.
  4. Click the Mark All Present button to mark all students as present and on time.

 

Attendance (Roll Call) Tool Settings

In addition to tracking attendance, the Attendance (Roll Call) Tool allows for automatic export of attendance data as points in an attendance assignment in the gradebook. You can change whether these points count towards the students final grade and how much a late penalty should affect those points. You can also run attendance reports to determine the attendance for a particular student over time.

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Attendance in the course navigation menu on the left.
  6. Click on the Settings buttons (gear icon) in the upper right.
  7. Select from the drop down menu:
    • Roll Call Settings
      1. Select whether attendance should be counted towards the students final grade.
        • Note: When you take attendance using Roll Call, Canvas automatically adds Attendance as an assignment. The default point value for attendance is 100 points.To avoid Attendance calculation errors, never delete, rename, or unpublish the Attendance assignment.
      2. Click and drag the slider to determine how much a lateness counts as what percent of a presence.
        • Note: By default, the value of being late is 80% of the present value. So if a student is late, the student will receive 80% for the day instead of the full 100%.
    • Attendance Report
      1. Select a start date.
      2. Select an end date.
      3. Type in SIS student ID.
      4. Confirm correct email address to send report to.
      5. Click the Run Report button.

New Analytics is a Canvas tool that allows you to easily analyze various types of course data. You can keep track of average course grades, weekly participation, individual student performance, and more! Use this tool to identify areas of strength and weakness in your course and communicate with students who are struggling (or thriving!).

Disclaimer: The New Analytics tool updates every 24 hours; you will not be able to see live or immediate results and data.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click New Analytics on the course navigation menu to the left.
  6. Click a tab at the top to determine what type of data you will view.
    • Course Grade: View average course grade data. The data shows the average grades (y-axis) for various assignments (x-axis) in the course.
    • Weekly Online Activity Tab: View average participation data. The data shows the page views and participation data (y-axis) per week (x-axis).
    • Students: View grade and participation data for each individual student.
  7. Try the following features:
    • Filter the data by student or section.
      1. Click the drop-down menu underneath the three tabs.
      2. Type or select a student, section, or assignment to display analytics for.
    • Click the check boxes next to the Assignments, Discussions, and Quizzes icons to filter by assignment type.
    • Click the Email icon to message students who fit certain grading criteria.
      1. Click a tab at the top of the pop-up box.
        • Score Range: message students whose grade falls within a certain range. Enter the range of grades then proceed with the instructions below.
        • Missing: message students with missing assignments.
        • Late: message students with late assignments.
      2. Click the [# of students] next to the pencil icon to edit the list of students you are messaging.
        • Note: If only one student is selected, you will send the message to just that one student.
      3. Type a title in the Subject box.
      4. Type additional information in the Message box.
      5. Click Send.
    • Click the Download CSV button to download the data.
    • Click the Menu button (three vertical dots).
      • Choose Data Table to view current grades and other data for each individual student.
      • Choose Display Shapes to differentiate data sets by shape instead of by color. 
      • Note: the Menu option is not available in the Students tab because the data is formatted as a table.

While the blueprint we have created in Canvas will automatically have some sections visible and others disabled by default, you can actually choose what navigation options students see in the course navigation menu. This allows for you to control how students view and navigate the course, removing unnecessary cognitive load associated with students trying to locate the appropriate sections. 

The Files section of the course is a good place to organize existing files and upload new files that you will later attach to student-facing modules using pages, assignments, quizzes, or discussions.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Settings in the course navigation menu on the left side.
  6. Click the Navigation tab at the top of the page
  7. Locate the section you would like to enable/disable
  8. Click the Options button (3 vertical dots) to the right of your selected page
  9. Click Enable or Disable.

Your Canvas profile lets you choose a profile picture and share a brief biography with your students. Setting up your Canvas profile will help your students get to know you as a person, which increases instructor presence, humanizes your course, and makes your course more engaging.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click Account on the global navigation bar at left.
  5. Select Profile.
  6. Click the profile picture icon.
  7. Click Choose a Picture.
  8. Select a photograph of yourself to upload from your computer.
  9. Click Open.
  10. Click and drag the circle to crop your photograph as desired.
  11. Click Save.
  12. Click Edit Profile.
  13. Add contact information as desired.
    • Note:If you would like to add third party apps such as Twitter and Skype, you can do so on the Settings page. Click settings under Contact. Select any of these services to add your contact information for students to contact you. Students can automatically contact you through Canvas messages.
  14. Type information into the Biography section.
  15. Add additional links as desired.
  16. Click Save Profile.

You can receive a variety of notifications on Canvas regarding course activities, due dates, submissions, interactions, and appointments. These notifications are entirely customizable by you and can even be sent to different email addresses and as text messages to allow you the communication and reminders that work for you.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click Account on the global navigation bar at left.
  5. Select Notifications.
    • Note: On the left will appear a list of all the types of notification that you can receive. At the top of the page is a key for the frequency of notification you can select.
  6. Select the frequency of notification by clicking on the appropriate icon next to the notification.
    • Note: The settings selected will apply to all of your courses. You cannot customize notifications to individual courses.To learn what each notification covers, hover over the notification title.
    • Note: You can select different settings for each email address or phone number registered within your Settings.

Adding Notification Methods

By default, Canvas notifications are sent to your MSU email. If you would like to have them sent to another email or even as a text message, you can easily do that within Canvas.

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click Account on the global navigation bar at left.
  5. Select Settings.

To add an email:

  1. Click + Email Address.
  2. Type an email address
  3. Click Register Email button.

To add a cell phone for SMS:

  1. Click + Email Address.
  2. Select Text (SMS) tab.
  3. Type cell phone number in Cell number box.
  4. Select Carrier from Carrier drop down box.
    • Note: Your SMS Email will auto-populate in the SMS email box. You will not be able to edit this email and that is normal.
  5. Click Register SMS.

The Dashboard feature allows you to view all of your courses in one place. Each course card provides quick links to various sections of the course and provides a visual aid to help you view and organize your courses. While cards are arranged alphabetically by default, you can rearrange the cards to fit your organizational method, making it even easier for you to find and access your courses.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click Dashboard in the global navigation menu on the left. 
  5. Locate the course you would like to move. 
  6. Click the Options icon (3 vertical dots) on the top right of the appropriate course card.
  7. Click the Move tab at the top of the dropdown.
  8. Click any of the Move options that appear.
    • Note: You may move a card up one space, down one space, to the beginning, or to the end.

Canvas’ native calendar will automatically update with due dates you have created for quizzes, assignments, and discussions. This is a helpful tool for tracking and viewing due dates all in one place. You may, however, prefer to use the outlook calendar, which automatically updates with all your Teams meetings and event invites sent through outlook. To view all assignments and meetings in one calendar, you will need to add the Canvas calendar feed to your Outlook calendar.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Click the Calendar button from the global navigation menu on the left.
  5. Click the Calendar Feed button below your calendar list on the right. 
  6. Copy the resulting link.
  7. In a separate tab open Outlook.com
  8. Log in to your Outlook account using your MSU credentials. 
  9. Click the Calendar icon on the bottom left. 
  10. Click the Add calendar button on the left, below the small calendar view.
  11. Click the Subscribe from web tabon the left hand navigation menu.
  12. Paste the link you copied from Canvas in the text input box.
  13. Type a Calendar name in the newly appeared text input box.
  14. Select a Color and a charm to identify this new calendar.
  15. In the Add to dropdown menu, select a folder to add this calendar to.
  16. Click Import.
  17. Note: your newly created calendar will appear under the small view calendar, click the checkbox next to your new calendar to view or hide this calendar.

Using Pages within Canvas is the best way to distribute material in this online setting. Pages are built to work with web browsers so they display better and cooperate with multiple platforms (different browsers, different device types, etc.) better than downloadable files. Another huge advantage is the capability to edit Pages right in Canvas. So if you need to update some information, you don’t have to worry about updating and uploading a new PowerPoint to replace the old one, you can just update the written notes in the page.

Important: For this tutorial, you will want to have a PowerPoint presentation, PDF document, or Word Document open to copy information from.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the navigation menu to the left
  6. Scroll to the module where you would like to create/edit a page
    • To edit an existing page skip to Step 12
  7. Click the Plus button to the right of the module title
  8. Select Page from the drop-down menu
  9. Click [New Page]
  10. Type a Title for the page
  11. Click Add Item
  12. Click the Title of the page to open it
  13. Click Edit in the upper right
  14. Open the file you’d like to copy information from (PowerPoint Presentation, PDF document, or Word Document)
  15. Highlight the text on the document that you want to copy
    • if you are copying a PowerPoint, you could do one slide at a time. With other files, you could select the whole document.
  16. Copy the text by right-clicking and selecting copy or by using the keyboard shortcut CTRL+C
  17. Paste the text in the Rich Content Editor textbox on Canvas by right-clicking and selecting Paste or with the keyboard shortcut CTRL+V
  18. Adjust formatting as necessary using the tools at the top of the Rich Content Editor
  19. Repeat Steps 14-17 until all the slides have been copied
  20. Click Save in the lower right to save the Page in Canvas

Recommendations to enhance your note Page even more: Consider recording your lecture as a video to give context to your notes. Many students find it helpful to be able to read the notes and have an explanation of the notes from you, their instructor. It also helps the course to flow and feel less disjointed. If you have images in your notes, please see the tutorial “Adding Alt Text in Canvas” in the Accessibility section of this site.

While the Rich Content Editor is a quick and easy way to edit content in Canvas, you have the option to edit the content using HTML, as well. To do so, follow the steps below.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Locate the item you want to edit (Page, Assignment, Discussion, etc)
  6. Click the title of the item.
  7. Click Edit in the top right corner of the page.
  8. Click the </> button near the bottom right of the Rich Content Editor to open the HTML view.
  9. Edit the HTML.
  10. Click Save.

OneDrive is a cloud storage service from Microsoft. It is available to all MSU Denver staff, faculty, and students. This platform can be used to create, upload, store, edit, and share single or multiple files such as Word documents, Excel spreadsheets, and PowerPoint presentations.

This tutorial describes how to upload multiple files from your computer to OneDrive and share them with MSU Denver students through Canvas.

We recommend the following steps as they will allow you the opportunity to introduce students to your resources and imbed your resources in context. Adding introductions and context in your words as the content expert also boosts your instructor presence in the course, very similarly to how you would introduce resources such as handouts or videos in your face to face courses.

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Log in to your Office365 email account.
  3. Click the Applications icon in the upper-left corner (looks like 9 dots in a square). 
  4. Click OneDrive.
  5. Click +New.
  6. Choose Folder from the drop-down menu.
  7. Type a folder name.
  8. Click Create.
  9. Click the title of the folder just created.
  10. Click Upload.
  11. Choose files (or folders).
  12. Choose the files or folders you want to upload from your computer.
  13. Repeat Steps 10-12 to upload any remaining files or folders.
  14. Click Share.
  15. Click the arrow to the right of “Anyone with the link can view.”
  16. Click People in MSU Denver with the link.
  17. Click the checkbox next to Allow Editing if you’d like for anyone you share the folder with to be able to edit the information in the folder, including any files.
  18. Click Apply.
  19. Click Copy.
  20. Add the link in Canvas. We recommend creating a new Page in Canvas that will contain the link to this folder. 

 

To create a new Page in Canvas, follow these steps:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the course navigation menu to the left.
  6. Scroll to the Module you’d like to add a Page to.
  7. Click the + (Plus) button next to the name of the Module.
  8. Select Page from the drop-down menu.
  9. Select [New Page].
  10. Type a name for the Page in the Page Name box.
  11. Click Add Item.
  12. Click the name of the Page you created in the module.
  13. Click Edit.
  14. Type a brief description of the link (tell students what it is and what they’ll use it for) in the second, larger box.
  15. Click the Link icon in the toolbar above the textbox.
    • If you don’t see the link icon (looks like two chain links), click the three-dots icon to expand the toolbar.
  16. Click External Links.
  17. Type a Text description of your link (e.g., OneDrive Folder with Module 1 Readings) in the Text box.
  18. Paste the link from your OneDrive folder into the Link box.
  19. Click Done.
  20. Select the desired options:
    • Select who can edit the page from the drop down menu (can be used to create pages that your students can collaborate on).
    • Select whether the page is included for student to-do (this will add the page to students’ to-do lists and to the Course Summary).
  21. Click Save.

 

Note: You can also share your OneDrive folder with people outside MSU Denver’s organization. However, people outside the organization cannot have edit access to the folder, and the shared link will only allow them to view the folder for a maximum of 15 days. To share the folder with anyone outside of MSU Denver’s organization, follow these steps:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Log in to your Office365 email account.
  3. Click the Applications icon in the upper-left corner (looks like 9 dots in a square). 
  4. Click OneDrive.
  5. Click +New.
  6. Choose Folder from the drop-down menu.
  7. Type a folder name.
  8. Click Create.
  9. Click the title of the folder just created.
  10. Click Share.
  11. Click the arrow to the right of “Anyone with the link can view.”
  12. Click Expires [Day Month Year].
  13. Choose the expiration date for the shared link (After this date, people outside of MSU Denver’s organization cannot view the folder). Links shared with anyone will expire by default after 15 days and new link will need to be created and sent.
  14. Click Apply.
  15. Click Copy.
  16. Send the linkto anyone who needs access to the folder outside of MSU Denver’s organization.

When your course is migrated through K-16’s company process, they generate a document called the Migration Exception Log. This document can help you identify and fix some errors/issues that occurred during the migration. This document could be helpful to you while you clean up your K-16 course.

Directions:

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Open the K16 course that you’d like to view the exception log for
  5. Click Pages on the course navigation menu to the left
  6. Scroll until you see the Migration Exception Log
  7. Click the title of the Migration Exception Log

 

Interpret the Log

To interpret the log, you will want to look at the “type”, “description”, “Target” link, and “Source” link for each item. The “type” indicates where in the course something is occurring (announcements, modules, quizzes, etc.). The “description” will provide some information about what is happening but it can be vague sometimes, so you may need to look for other information by clicking one of the provided links. The “Target” link will take you to the noted item in Canvas, whereas the “Source” link will take you to the item in Blackboard (if applicable). You will probably notice recurring issues, so mostly make note of the “type” indicator; you will usually be able to tell if you need to check all of the announcements, modules, quizzes, etc. based on how much it seems to come up in the exception log.

The link validator tool in Canvas is a very helpful feature that will check your course for broken links and provide an easy to use log for finding and fixing links.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Open the course where you’d like to validate links.
  5. Click Settings on the course navigation menu to the left.
  6. Click Validate Links in Content on the right side of the screen.
  7. Click Start Link Validation.

 

Fix broken Links

  1. View the log that appears on the Link Validator page.
  2. Click the title of an item to open it.
  3. Click Edit in the upper right.
  4. Find the link.
  5. Click the link to highlight it.
  6. Click Link Options when it appears.
  7. Update the URL in the “Link” textbox.
  8. Click Done in the lower right.
  9. Click Save at the bottom of the page.
  10. Return to the Link Validator in the course Settings.
  11. Repeat steps 2-10.

This tutorial describes how to create a PDF version of a Canvas page and save it to your computer. This process can be used to save and/or print important information from the Syllabus tool or from pages such as the Overview and Course Grading Policy pages. The first method described below is easier, but you have less control over the formatting. The second method has more steps, but you can edit the formatting and content, and you will have the option to save your file as either a Word document or a PDF.

Directions:


 

Method 1: Use Print Preview

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Navigate to the Syllabus or the Page you wish to save.
  6. Click File in the browser navigation menu in the upper-left corner of the screen.
  7. Select Print.
    • If you are using the Google Chrome browser:
      • Click the drop-down menu next to Destination.
      • Select Save as PDF.
      • Click Save.
    • If you are using the Firefox or Safari browser:
      • Click the drop-down menu next to the question mark in the lower-left.
      • Select Save as PDF.
      • Click Save.

 

Method 2: Use a Word Document

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Navigate to the Syllabus or the Page you wish to save.
  6. Click Edit.
  7. Click inside the Rich Content Editor (large text box).
  8. Click and drag to highlight all of the information in the large text box.
    • Note: Or, you could use control+A (on a PC) or command+A (on a Mac) instead.
  9. Copy the information using control+C (on a PC) or command+C (on a Mac).
  10. Open up a new Word document.
  11. Paste the information into the Word document using control+V (on a PC) or command+V (on a Mac).
  12. Edit the formatting and/or information as desired.
  13. Click File in the browser navigation menu in the upper-left corner of the screen.
  14. Select Save As.
    • To save the file as a Word document:
      • Click Save.
    • To save the file as a PDF:
      • Click the drop-down menu next to File Format.
      • Select PDF.
      • Click Save.

In Canvas, you have the opportunity to restore content or items that have been deleted from a course. Every course in Canvas has a unique URL, or link. By adding /undelete at the end of the URL, you will be brought to a list of recently deleted items which can be restored.

Directions:

 

  1. Open the Canvas course in which the items were deleted.
  2. Type /undelete at the end of the URL in your address bar. 
    • Example original course URL when you first open a course in Canvas: https://msudenver.instructure.com/courses/16564
    • Example restore course URL: https://msudenver.instructure.com/courses/16564/undelete
  3. Click Enter or Return on your keyboard to go to the new URL.
  4. Click restore next to the item you want to restore.


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