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Below are the templates we commonly use to plan our events.
Considerations to make prior to beginning event planning
Rehearsal and Timing Considerations
Tear-down | Strike
It’s best to start with a marketing and promotions plan to initiate your event communications strategy. We highly suggest you consider promoting your event through these campus communication platforms:
Other effective promotional avenues can include:
Effective promotional materials should include the following information:
We highly suggest sending a post event survey to your RSVPs and attendees to gauge the success of the event. A post event survey can also inform how you can improve the event in the future.
Along with sending a post event survey, we suggest following up with any materials that were shared during the event, details on how to watch a recording from the event (if applicable), and details on similar events you’ll be hosting in the future.
As a best practice, you can internally document a post event report detailing what worked well, what didn’t work well, and opportunities for improvement. A post event report can be referenced to influence future event planning.
It’s important to note a hybrid event may affect your in person attendance.
Considerations for engagement
*In audio engineering, a mix-minus or clean feed is a particular setup of a mixing console or matrix mixer, such that an output of the mixer contains everything except a designated input. Mix-minus is often used to prevent echoes or feedback in broadcast or sound reinforcement systems.
Your venue plays an integral role in how you set-up your audio and visual components.
Ways to capture your event
It’s important to make sure all software and systems are updated prior to the event.
Post Event Resources
To book an AHEC space, you must contact the Auraria Campus Event Service team. You can book the following AHEC event venues:
ACES event services include:
Please note the following for the King Center inquiries.
The Kenneth King Academic and Performing Arts Center is only available for summer season rentals mid-May through mid-August. Once the fall semester begins, the facility returns to its intended purpose of supporting the campus’ Performing Arts departments as instructional, lab, and performance space. To that end, performance and support facilities may not be scheduled by any other programs for use during the fall and spring academic semesters. This includes use by any other on-campus departments, student organizations, or off-campus commercial clients. If you identify a date during our rental season that works for your purposes, please reach out so we can further discuss the details.
Contact Adam Popovich to discuss your individual needs, or to obtain more information on policies and space availability.
MSU Denver Facilities can book MSU Denver spaces, such as the Aerospace and Engineering Sciences Building (AES) or Jordan Student Success Building (JSSB). You can request to book an MSU Denver space here, which includes:
Please note, classrooms reservations are dependent on availability of classroom space and course schedules.
For catering in AHEC spaces, authorized campus caterers should be utilized for all events serving 35 guests or more. Please reference the AHEC catering guidelines here, and view the information for AHEC authorized caterer below.
(be sure to mention Auraria Campus)
For MSU Denver spaces, we also recommend using the following caterer along with the campus caterers outlined above.
For any space on campus, we recommend the following vendors for rentals.
Other miscellaneous vendors we use include:
720-927-5987 | 303-232-2673
Production Services International (PSI)
Paramount Convention Services
Twenty Twenty Designs
Sara Hertwig Photography
There are no current restrictions or mandatory public health protocols on University events or activities. For more information, visit the Roadrunner Covid-19 Updates page.