Frequently Asked Questions for Student Employee Supervisors

You may post your job opportunity in PeopleAdmin and it will be available on the MSU Denver Jobs Career site. For more details on posting your position please refer to our “Creating Student Job Postings” user guide

All hiring packets are available under the “Getting Started” section or the “Employment Forms” section. For New Student Employees there’s two versions of the packet.

• Student Hourly and Work-study Employees
• International Student Employees

Daily Limits:

• Students may not work more than 8 hours in a day.
• If a student works a 4-hour block of time they get a 15 min. paid break.
• If a student works 5.0 hours or more for the day, they must take a 30 min. unpaid lunch break.

Fall/Spring Semesters:

• Students are limited to 30 hours a week when classes are in session (includes finals week). They can work up to 40 hours the week of Fall/Spring Break and between the semesters.

Summer:

• Students are limited to 30 hours a week when Summer classes are in session. They can work up to 40 hours during the breaks between Spring & Summer Classes and between Summer and Fall Classes.

If the student misses the time sheet deadline, the hours will need to be entered as “Past Time Hours” on the next payroll cycle. If the delay was on the supervisor/department or HR’s behalf, then the supervisor may request a manual payment.

There is a Manual Payment Request form available on the Employment Forms section. Manual Payments are due into the HR Office by 5pm on Thursdays for payment on the following Tuesday and on Mondays by 5pm for payment on the following Friday.

• On the request form make sure to complete the following:
  • Appropriate employee type
  • Employee Name and 900#
    Reason for the check request
  • If it’s for an upcoming payday or a past payday
  • Method of payment – Paper Check or Direct Deposit
• Attach the timesheet(s) for each employee listed with all signatures and FOAP’s listed.

• Levels 1: Require a Student Employee Performance Evaluation form
• Levels 2: Require the same as Levels 1 plus the following; an updated position description and a letter of justification/recommendation.
• Level 3: Requires the Pre‐approval Form* and would require the same as Levels 2, plus additional justification which may include proof of certification or grant documents.

Current student employees who are graduating are allowed to work one semester after graduation as a student hourly employee for the department they’ve been working in only, no transferring of departments. They may work up to 30 hours a week unless an exception is submitted.

• You will need to submit a “Separation Ticket” through the ITS Client Portal, this ensures that the following actions happen:
  • That the student’s employment record is properly closed out in Banner.
  • To assist with the IT process of turning off account access that is no longer needed.

The student can download the W-4 form from the Employment Forms section, and they would need to turn it in to Payroll Services in SSB 320 or email it to [email protected].

You would need to have the student apply for a Social Security Card. For them to do so, the student needs an offer letter of employment from you, describing what duties they will be performing and that they are limited to 20 hours a week during the semester. The student should then take this over to the International Student Advisor in Academic Advising. The advisor will make sure that the student has the necessary items and will complete the employment authorization for that HR needs. The student will not be eligible to start working until after they’ve received their Social Security Card and completed all the hiring paperwork for HR.

In the case of International Students on an F-1 visa, they cannot work on campus after they graduate unless they are on OPT and the position is in their major field of study.