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You're Hired! Let's Get Started!

Congratulations on your new job with an MSU Denver department or an authorized Off-Campus Agency.

The first step is to fill out the proper paperwork and turning it in to the appropriate offices before you commence work. There are different procedures for turning in paperwork depending if you are hired on as work-study or student hourly position. Be aware that incomplete paperwork will delay your start date. 

New student employees or returning employees that have been gone for over 3 years must complete the new employee process.    

LET'S GET STARTED!


New Employees - Please complete the Following Steps


Please use Microsoft Lens to take pictures of your I-9 documentation, voided check or for other pertinent information. Please also remember to submit all new-hire documentation and accompanying information securely though Liquidfiles. Please Do Not Email. Thank you.   

PLEASE NOTE: Some documents will require that you have Adobe Reader installed on your computer. Download and install the FREE Adobe Reader for Macintosh or Windows.


Please take a look at our How-To instructions below:

Microsoft Lens 

Please see attached video on how to insert signatures in Adobe Reader DC:

How to insert signatures in Adobe Reader


1. Completion of the University's Background Check 

  • Once you have accepted the Offer Letter in PeopleAdmin, the SE Team will initiate an email from HireRight Customer Support using the email address provided.  
  • Follow the steps in the email to complete and submit the authorization form.  
  • Once the Background Check is completed we will update your status in PeopleAdmin.  

2. Complete the I-9 - Employment Verification Form 

3. Complete the employment paperwork 

  • Student Hourly or Work-Study Employees, please complete the New Employee packet
  • International Student Employees, please complete the International Student Employee Packet 

  4. Submit your completed packet via the SE Team Liquid Files Dropbox  - https://secureshare.msudenver.edu/filedrop/StudentEmploymentDropbox 

  • Include the following support documents 
    • Class Schedule - detailed view showing credit hours from Student Hub
      • During the Fall and Spring semesters, student employees must be enrolled in a minimum of 6 credit hours (unless it is the last semester before the student graduates).
      • During the the summer, student hourly employees may be below this requirement but must submit proof of registration for the fall.
        • Students who are below the minimum of 6 credits hours in the summer will be automatically be enrolled in the Student Employment Retirement Plan (SERP). (Exceptions are given to students taking less than 6 credit hours in the last semester before graduation. Please inform HR if this is the case.
    • Work-Study Award - Award information from the Aid by Year screen from the Student Hub
      • A WK(YY) or a WK(SUM) - Work-study Request Form must be submitted to Financial Aid to request/accept awards.  
    • Direct Deposit Enrollment 
        • A voided check or a letter from the bank with the routing and account numbers must be provided 
          • Bank statements or deposit slips are not valid
    • Provide the acceptable forms of identification to verify employment. 
      • To accommodate telecommuting and physical proximity precautions we are currently remotely verifying and accepting copies.   
      • Once campus reopens you will be required to bring the physical form of ID into the HR Office. 
      • Click below to view the list of acceptable documents.

5. You will recieve a confirmation email with your eligible start date. You may not start or attend any meetings or trainings until this has been received.  

Supervisors - Complete an ePAF

1. Complete and Submit the "Student New Hire Hourly" ePAF for your new employee

  • Please follow the payroll dates and submission deadlines outlined on the Semi-Monthly (SM) Payroll Schedule. 
  • For more information on ePAF and the training guides please visit the ePAF section of the Human Resources website
  • The SE Team will not approve and apply the ePAF until after we have received all of the employment paperwork and required supporting documents from the employee.  

2. A Confirmation Email will be sent once the ePAF has been applied and your new employee is active in the system.  

  • NOTE: Your new student employee may not start or attend any meetings or trainings until you receive the confirmation email with their eligible start date. 

1. Complete and Submit the SEF 2.0_Fall 2020-Spring 2021  to studentemployment@msudenver.edu

2. A Confirmation Email will be sent once your new employee is active in the system.  

  • NOTE: Your new student employee may not start or attend any meetings or trainings until you receive the confirmation email with their eligible start date. 

We are working on getting our off-campus employers in on our ePAF (electronic personnel action forms) and WebTime Entry Timesheets in early spring - please stay tuned for training dates.  

First Day of Work and Next Steps

After you have received the confirmation email with your eligible start date, you will need to set your work-schedule with your supervisor.

First day of work - please watch the following 3 videos regarding the timesheet process and key points in the Student Employment Handbook. 

  

 

 

 

After watching the videos please take our brief quiz and review your answers with your supervisor.  Video Quiz 

First week of work - familiarize yourself with the Student Employment Portal and the Student Resources and Timesheets sections.  

First 30 days of work - you will need to complete the "Required University Trainings".  The Office of Equal Opportuntity will send a notification when you have been given acces to the trainings.  

Continuing & Rehired Student Employees 

1. Student Employees, please check with your Supervisors to ensure that they have the necessary information to submit an ePAF

  • Student ID Number
  • Class Schedule 
  • Work-study Award 

2. MSU Denver Supervisors, please submit an ePAF for the following actions: 

  • To extend your current employees jobs for the next semester.
  • To activate an position for split assignments, transferring students, adding an hourly or work-study position. 
  • To reactivate a work-study position or an hourly position that the student had in a previous semester
  • LABOR - FOAPAL changes 
  • Supervisor Changes 
  • Pay Increases 

For more information and training guides please visit the ePAF section of the Human Resources website 

3. Off-Campus Supervisors, please submit the SEF 2.0_Fall 2020-Spring 2021

4. Please submit the following supporting documents to studentemployment@msudenver.edu for processing.  

  • Split Agreement Form
  • Employment Eligibility for International Students
  • Pay Increase Documents - Evaluation Forms, Position Descriptions and Letters of reasoning (as outlined in the Pay Matrix)
  • Exception Request Forms 
  • Separation Forms 

 

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