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Official Transcripts (Official Academic Record)

Student Affairs


PDF Version: Official Transcript Policy


Contents

  1. Introduction
  2. Roles and Responsibilities
  3. Policy Statement
  4. Policy History

I. Introduction

  1. Authority: C.R.S. ยง 23-54-102, et seq. (2019) authorizes the Trustees of Metropolitan State University of Denver (MSU Denver) to establish rules and regulations to govern and operate the University and its programs. The MSU Denver Trustees retain authority to approve, interpret, and administer policies pertaining to University governance. The MSU Denver Trustees authorize the MSU Denver President to approve, administer, and interpret policies pertaining to University operations.

  2. Purpose: This policy identifies the official transcript as the permanent academic record and includes procedures for a student to request a transcript from the Registrar's Office.

  3. Scope: This policy applies to MSU Denver students.

II. Roles and Responsibilities

  1. Responsible Executive: Chief Student Affairs Officer

  2. Responsible Administrator: Registrar

  3. Responsible Office: Registrar's Office

  4. Policy Contact: Registrar's Office, 303-556-3991

III. Policy Statement

The official transcript is a certified copy of the student's permanent academic record. It contains the official signature of the Registrar and the official seal of the University. Students may order transcripts by logging in to the Student Hub, msudenver.edu/studenthub. Requests may be delayed, depending on end-of-term grading and the posting of degrees. Transcripts will only be issued upon written request, which must include:

  • Student's full, legal name as recorded while attending MSU Denver;
  • Student's identification number;
  • Birth date;
  • Last term of attendance;
  • To whom and where the transcripts are to be sent;
  • Number of copies desired; and
  • Student signature authorizing the release of records.

Transcripts will be withheld due to indebtedness to the University or for other appropriate reasons. Students from other institutions taking MSU Denver courses under the state college system or interinstitutional registration programs must request transcripts from their home institution. 

Falsified Transcripts and Diplomas

Altering, modifying, tampering with, or in any way falsifying an official Metropolitan State University of Denver transcript or diploma is a crime. The University has implemented multiple measures to detect such conduct. To protect the integrity and value of an MSU Denver degree, the Attorney General will vigorously prosecute, through the criminal justice system, those who commit these crimes.

In addition, students found responsible for falsifying an official MSU Denver transcript or diploma will face a University judicial hearing and appropriate sanctions may be imposed, including suspension, dismissal, and loss of credit, which could affect the student's permanent record.


IV. Policy History

  1. Effective: July 1, 2019

  2. Revised: 2015, 2010

  3. Review: This policy will be reviewed every three years or as deemed necessary by University leadership.

  4. Approved By: President

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