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MSU Denver Logo and Provost Policy Statement Heading

Grades and Notations

Academics and Research


PDF Version: AA Grades and Notations Policy


Contents

  1. Introduction
  2. Roles and Responsibilities
  3. Policy Statement
  4. Policy History

I. Introduction

  1. Authority: C.R.S. § 23-54-102, et seq. (2019) authorizes the Trustees of Metropolitan State University of Denver (MSU Denver) to establish rules and regulations to govern and operate the University and its programs. The Trustees authorize the President of MSU Denver, who subsequently authorizes the Provost, to approve, administer, and interpret policies pertaining to the academic functions of the University

  2. Purpose: This policy provides guidance on the University’s grading system. Grades and notations found on the student’s transcript are defined in this policy.

  3. Scope: This policy applies to MSU Denver undergraduate students.

II. Roles and Responsibilities

  1. Responsible Executive: Chief Academic Officer

  2. Responsible Administrator: Associate Vice President for Curriculum and Academic Effectiveness

  3. Responsible Office: Academic Affairs Office

  4. Policy Contact: Associate Vice President for Curriculum and Academic Effectiveness, 303-615-1900

III. Policy Statement

Faculty must assign a grade or notation for each student enrolled in a particular course. Faculty may, at their discretion, use the plus/minus system but are not required to do so. Faculty are required to notify students of the grading system used for an individual course via the course syllabus.

Certain grades and notations may impact a student’s financial aid or other benefits. Students who request a grade or notation that impacts their financial aid or benefits are encouraged to speak with a counselor in the Office of Financial Aid and Scholarships or the benefits provider prior to submitting the request.

Grades

Letter grades and status symbols are as follows: 

Grade

Quality Points Per
Semester Hour Attempted

A+

4.00

A

4.00

A-

3.67

B+

3.33

B

3.00

B-

2.67

C+

2.33

C

2.00

C-

1.67

D+

1.33

D

1.00

D-

0.67

F

0

Grade with # (Preparatory)

0

Notations

An explanation of each notation follows this list.

  • AP - Advanced Placement
  • AU - Audited Course
  • AW - Administrative Withdrawal
  • CC - Continuing Correspondence Course
  • CL - College Level Examination Program
  • EX - Credit by Examination
  • I - Incomplete
  • NR - Not Reported
  • P - Pass
  • PL - Portfolio Assessment
  • PP - PEP Exam
  • S - Satisfactory
  • SA - Study Abroad
  • SE - Satisfactory - Education or Music Recital Attendance
  • SN - Study Abroad - No Credit
  • U - Unsatisfactory
  • UE - Unsatisfactory - Education or Music Recital Attendance
  • W - Withdrawal

AP - Advanced Placement

The Advanced Placement (AP) notation is assigned when a student transfers credit for an Advanced Placement Examination conducted by the College Entrance Examination Board. The examination appears on the academic record with an “AP” notation. Credit for the examination does not count toward the student’s attempted hours, counts toward earned hours, and is not calculated in the GPA or quality points.

AU - Audited Course

The Audited Course (AU) notation is assigned when a student audits a course for informational purposes only. If space is available, students who meet MSU Denver admission requirements and are formally admitted to the University may audit a class with the permission of the instructor. Academic credit is not awarded for an audited course. The cost for auditing a course is based on applicable tuition and fees. The course appears on the academic record with an “AU” notation and does not count toward the student’s attempted hours. The course is not calculated in the GPA or quality points. Audit approval forms are available from the Office of the Registrar, Student Success Building, Suite 160 (#3).

AW - Administrative Withdrawal

The Administrative Withdrawal (AW) notation is assigned when a student, or representative, requests to be withdrawn from a course due to unforeseen or extenuating circumstances beyond the student’s control. When the “AW” notation is assigned, no academic credit is awarded. The course remains on the student’s academic record with an “AW” notation and counts toward the student’s attempted hours. The course is not calculated in the student’s GPA or quality points.

Students may request an administrative withdrawal from the Office of the Registrar after the drop deadline (census date) posted in the Academic Calendar. Deadlines differ proportionally for courses offered during part of a semester, including late-start and weekend courses. Students should refer to the Student Detail Schedule via the Student Hub to review drop deadlines for individual courses.

Although requests are evaluated on a case-by-case basis, examples include the death of an immediate family member, serious illness or medical emergency, or other life-altering event. The student must provide supporting documentation to substantiate the request.

Students who request an administrative withdrawal may also request a tuition refund by filing an Undergraduate Tuition and Fees Appeal through the Office of the Bursar.

CC - Continuing Correspondence Course

The Continuing Correspondence Course (CC) notation is assigned when a student does not complete a correspondence course within a given semester. No academic credit is awarded. The course counts toward the student’s attempted hours, does not count toward earned hours, and is not calculated in the GPA or quality points. If the course is not completed within the course’s designated timeframe, the “CC” notation will convert to a grade of “F.”

CL - College Level Examination Program (CLEP)

The College Level Examination Program (CL) notation is assigned when a student transfers credit for an examination completed through CLEP. Credit for the examination does not count toward the student’s attempted hours, counts toward earned hours, and is not calculated in the GPA or quality points.

EX - Departmental Credit by Examination

The Credit by Examination (EX) notation is assigned when an academic department grants a student credit for an existing MSU Denver course for which the student requests and passes an appropriate examination. Credit for the examination does not count toward the student’s attempted hours, counts toward earned hours, and is not calculated in the GPA or quality points.

I - Incomplete

The Incomplete (I) notation may be assigned when a student who is achieving satisfactory progress in a course and who has completed most class assignments is unable to take the final examination and/or does not complete all class assignments due to unusual circumstances, such as hospitalization or disability. Incomplete work denoted by the Incomplete “I” notation must be completed within one calendar year or earlier, at the discretion of the faculty member. If the incomplete work is not completed within one year, the “I” notation will convert to an “F.” Students must have completed at least 75% of the course work to qualify for consideration for an incomplete. The student must be passing the course in order to be granted an incomplete. The course counts toward the student’s attempted hours, does not count toward earned hours, and is not calculated in the GPA or quality points.

Determination of eligibility does not guarantee that an incomplete will be granted. Students who meet the qualifications may request an incomplete from the faculty member who is teaching the course. The decision to grant an incomplete is up to the faculty member or at the department chair’s discretion. The decision to grant an incomplete as an accommodation based on a student’s disability shall be made by the faculty member or the department chair, if the faculty member is not available, in consultation with the Director of the Access Center.

If an incomplete is granted, the student and instructor should fill out and sign an Incomplete Agreement form to clarify what the student needs to do to complete the course.

Graduating seniors may not graduate with an “I” on their MSU Denver academic record if:

The course in which the “I” was assigned is required for graduation, or a “D” or “F” assigned for that course would result in an overall GPA less than 2.00.

The “I” notation may not be given for a self-paced course. If a student does not complete a self-paced course within the semester that he or she enrolled in the course, he or she must re-enroll in the course in order to complete it.

If a student receives an “I” in an online class, the instructor should contact the Educational Technology Center, whose staff will add the student to the online course roster so that the student will be able to logon to the course. This step must be done by the instructor each semester that the student continues to work on the course.

In order for an “I” to be changed to a letter grade, the incomplete work must be completed for the course for which the student originally registered. The student should NOT re-enroll for the same course, unless intending to retake the entire course. In this case, the student will pay tuition and fees.

NR - Not Reported

The Not Reported (NR) notation indicates that no grade was reported by the faculty by the deadline to submit grades. Student must see faculty for an explanation or assignment of grade. Courses taken through interinstitutional registration are normally assigned the “NR” notation until grades are received and posted to the academic record. Students who receive an “NR” notation on their final grade report may be severely impacted. Financial aid, enrollment status, veterans’ status and probation/suspension depend on students receiving all of their grades. The course counts toward the student’s attempted hours, does not count toward earned hours, and is not calculated in the GPA or quality points.

P - Pass 

The Pass (P) notation is assigned when a student successfully completes a course for which the Pass/Fail Option has been requested. Course credit counts toward the student’s attempted and earned hours but is not calculated in the GPA or quality points.

PL - Portfolio Assessment 

The Portfolio Assessment (PL) notation is assigned when an academic department grants a student credit for an existing MSU Denver course for which the student submits a prior learning portfolio. Course credit does not count toward the student’s attempted hours, counts toward earned hours, and is not calculated in the GPA or quality points.

PP - PEP Exam

Course credit does not count toward the student’s attempted hours, counts in earned hours, and is not calculated in the GPA or quality points.

S/U - Satisfactory/Unsatisfactory

The Satisfactory (S) notation is equivalent to a grade of “C” or higher. Course credit counts toward the student’s attempted and earned hours but is not calculated in the GPA or quality points.

The Unsatisfactory (U) notation is equivalent to a grade of “F.” Course credit counts toward the student’s attempted hours, does not count toward earned hours, and is calculated in the GPA or quality points.

These notations are limited to internships, practica, field experience courses, and workshops.

SA/SN - Study Abroad/Study Abroad - No Credit

For the Study Abroad (SA) notation, course credit counts toward the student’s attempted and earned hours but is not calculated in the GPA or quality points.

For the Study Abroad - No Credit (SN) notation, course credit counts toward the student’s attempted hours, does not count toward earned hours, and is not calculated in the GPA or quality points.

SE/UE - Satisfactory/Unsatisfactory - Education or Music Recital

The Satisfactory Education or Musical Recital (SE) notation is equivalent to a grade of “B” or higher. Course credit counts toward the student’s attempted and earned hours but is not calculated in the GPA or quality points.

The Unsatisfactory Education or Musical Recital (UE) notation is equivalent to a grade of “F.” Course credit counts toward the student’s attempted hours, does not count toward earned hours, and is calculated in the GPA and quality points. These notations are limited to the following courses: ECE 4390, EDS 4290, EDU 4190, EDU 4590, SED 4190 and SED 4500; MUS 0020.

W - Withdrawal

The Withdrawal (W) notation is assigned when a student officially withdraws from a course via the Student Hub after the drop deadline (census date) and before the withdrawal deadline posted in the Academic Calendar. Deadlines differ proportionally for courses offered during part of a semester, including late-start and weekend courses. Students should refer to the Student Detail Schedule via the Student Hub to review drop and withdrawal deadlines for individual courses. When a student withdraws from a course, no academic credit is awarded. The course remains on the student’s academic record with a “W” notation and counts toward the student’s attempted hours. The course is not calculated in the student’s GPA or quality points. Students who withdraw from a course are responsible for the full tuition and fees for that course. After the withdrawal deadline, students may not withdraw from a course and will be assigned the grade earned based on the course syllabus. A student-initiated withdrawal will appear as an “F” on the student’s academic record in any case of academic misconduct resulting in a permanent “F”.


IV. Policy History

  1. Approved by: Provost

  2. Effective: July 1, 2019

  3. Revised: July 1, 2013

  4. Review: This policy will be reviewed every three years or as deemed necessary by University leadership.

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