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MSU Denver Logo and Provost Policy Statement Heading

Course Repeat and Grade Replacement

Academics and Research


PDF Version: AA Course Repeat and Grade Replacement Policy


Contents

  1. Introduction
  2. Roles and Responsibilities
  3. Policy Statement
  4. Policy History

I. Introduction

  1. Authority: C.R.S. § 23-54-102, et seq. (2019) authorizes the Trustees of Metropolitan State University of Denver (MSU Denver) to establish rules and regulations to govern and operate the University and its programs. The Trustees authorize the President of MSU Denver, who subsequently authorizes the Provost, to approve, administer, and interpret policies pertaining to the academic functions of the University.

  2. Purpose: This policy outlines when students may replace grades in their GPA calculations for repeated courses.

  3. Scope: This policy applies to MSU Denver undergraduate students.

II. Roles and Responsibilities

  1. Responsible Executive: Chief Academic Officer

  2. Responsible Administrator: Associate Vice President for Curriculum and Academic Effectiveness

  3. Responsible Office: Academic Affairs Office

  4. Policy Contact: Associate Vice President for Curriculum and Academic Effectiveness, 303-615-1900

III. Policy Statement

Students may enroll in an individual, MSU Denver course a maximum of two times, unless the course is designated as repeatable. The department offering the course may approve additional attempts. A course for which a student has received an administrative withdrawal (AW) does NOT count as an enrollment attempt. All other grades and notations count toward the maximum number of enrollment attempts.

A repeatable course is defined as a course taken for additional credit toward graduation requirements. Examples include field experiences, internships, music ensembles, and theater presentations. Some departments place limits on the total number of credits that students may earn in a repeatable course. If a limit applies, the maximum number of credits permitted is identified in the course notes in the catalog and class schedule.

A student’s grades for repeated courses will be removed from GPA calculations up to 18 semester hours, regardless of the original grade earned. If a student repeats more than 18 credit hours, the student may designate which of the course grades are removed from GPA calculations (up to 18 semester hours). Only the best grade and its associated credit will be calculated in the GPA and earned hours totals. Other attempts for the course will appear on the official academic record but will be annotated to indicate they do not count for academic credit or GPA calculation. This policy applies only to courses taken at MSU Denver, and it does not apply to courses designated as repeatable toward degree requirements.

To qualify for this policy, a repeated course must carry the same title, course number, and semester hours as the original course. Officially recognized course equivalencies will apply, excluding transfer course equivalencies. The determination of course equivalency will be made by the Office of the Registrar in consultation with the Office of Academic Affairs and the academic department offering the course.

A grade will not be removed from GPA calculations once a degree has been conferred if the course was required for the degree conferred. Students who have earned a degree at MSU Denver and subsequently take additional courses or work toward a second degree may use this policy for courses in which they are enrolled after the first degree is awarded.

A permanent “F” assigned as a result of academic dishonesty will not be removed from GPA calculations.


IV. Policy History

  1. Approved by: Provost

  2. Effective: July 1, 2019

  3. Revised: November 2015, October 2013

  4. Review: This policy will be reviewed every three years or as deemed necessary by University leadership.

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