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Develop the Timeline

 After assessing eligibility, the PI should develop a timeline that helps to identify, organize, and prioritize tasks, forms, and approvals that are needed to complete the proposal submission process, as well as identify responsible personnel (i.e. co-PIs, contractors, sub-awardees, etc.).

To go forward with the proposal submission process, the principal investigator should consider:

  • Is there sufficient time to develop the proposal?
  • Is there sufficient support to obtain authorizations?
  • Is there sufficient time to develop necessary partnerships?

If there is not sufficient time to develop the project, the PI should consider pursuing another source of funds or preparing for the next funding cycle for the chosen funding opportunity.

Timelines should include:

  • Addressing statements and criteria required.
  • Allowing for writing and editing time.
  • Developing relationships with third parties/project partners.
  • Allowing sufficient time before the deadline to undergo internal review (usually one week prior to submission date).
  • Scheduling adequate time to review issues and make potential recommended changes that result from the internal review process.

Sample Proposal Development Timeline (reproduced from UCD Office of Resource Development and Education)


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