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Information for Faculty Interested in the Learning Assistant Program

Faculty new to the LA Program will create an account first on the Learning Assistant Alliance website.

Once that is complete, they will create Course Proposals and send their LAs an offer each semester through LA Campus.


Auraria Campus in summer

 


Starting a New Faculty Course Proposal (FCP)

  1. Log in to https://www.learningassistantalliance.org.
  2. Click on LA Campus in the primary menu at the top of the page.
  3. Click on the Course Proposals menu item in the secondary menu on the left hand side of the page. This will expand a new panel below and show a list of proposals you have access to as well as an option to start a new course proposal.
  4. Click on the Start Course Proposal link in the secondary menu under the Course Proposals panel. This will open the Create Course Proposal
    1. If you do not see the Start Course Proposal link in the secondary menu, you may not have access to start a new course proposal. The course proposal acceptance period must be open to start a new proposal, or you must be given access by your program coordinator (PC) to start an FCP after the deadline.
  5. On the Create Course Proposal page you have two (2) options for creating a course proposal.
    1. Option 1: Create new proposal - Creating a new proposal will start a new faculty course proposal for the application term.
      1. Select the Create new proposal.
      2. Click on the Start Course Proposal button at the bottom of the options.
      3. Note: The FCP will be attached to the department of the original author/creator. This is important to keep in mind as to which departmental coordinator (DC) it will be submitted to.
    2. Option 2: Use existing proposal to get started - The using an existing proposal will provide you a list of proposals that you have access to across all terms within the system. If you have no other proposals, you will not be able to use this option. If you need to duplicate a proposal from a past term for a course you are now teaching, please contact your department coordinator (DC) or program coordinator (PC) and they can duplicate the course and add you as a faculty member on the proposal.
      1. Select the Use existing proposal to get started.
      2. Select the Department that the course proposal you want to use was created in.
      3. Select the Course that you want to duplicate. This will present a list of all prior versions of the proposal that have been created for the selected course.
      4. Select the specific course proposal that you want to use. A view only version of the proposal will be shown to assist you in the selection process.
      5. Click on the Duplicate Course Proposal button at the bottom of the list of course proposals.
      6. NOTE: A duplicated FCP will be be attached to the department of the original FCP, and not the author/creator doing the duplication. This feature is intended for use by PCs to duplicate FCPs for new faculty teaching LA using courses.
  6. Once you are on the Faculty Course Proposal page you will need to add a course to the proposal, if one does not already exist, and save it. This new proposal will not exist within the system until you have done an initial save. The Save link can be located on the action bar in the bottom left the the FCP.

Send your LA an Offer

After Course Proposal:  Send your LA an Offer by the deadline:

Making an Offer
Making an offer for a Learning Assistant position using the LA Campus system can be done in bulk to many student applicants at once, or to one student applicant at a time.
1. Bulk action: Making an offer to one or more students using the Course Hiring page.

a. Open the Course Hiring page for the course you are interested in working within.
b. In the Course LA Applicants table, at the bottom of the Course Hiring page, you will see the collection of all student applicants that applied for the particular course. Using the checkboxes in the Course LA Applicants table, select the student(s) that you wish to make an offer.
c. With the student applicant(s) selected, click on the Send Offer button below the Course LA Applicants table. This will open a pop-up showing the recipients and a message template for making offers.

d. Modify the message as you may need.
e. Set an offer expiration deadline. The student will no longer be able to accept the offer after the inputted date, meaning 11 of the date provided.
f. Click on the Show Sample button below the message input text box to verify what will be sent to the student(s).
g. Select/unselect whether you want to be BCC'd on the email that will be sent using the checkbox at the top of the pop-up.
h. Click on the Confirm button at the bottom of the pop-up to send the message and record the status change. The system will send an email to the recipient(s) with the message you have provided, as well as store the message to use as a template for any future offer messages for the active course.
Verify that the status of the selected student application(s) has changed to Offer Sent in the Course LA Applicants table.


2. Single action: Making an offer from the Student Application page.
a. Open the Course Hiring page for the course you are interested in working within.
b. In the Course LA Applicants table, at the bottom of the Course Hiring page, you will see the collection of all student applicants that applied for the particular. course. Click on the name of a student you want to view the student application for. This will open the Student Application page for that student.
c. In the Student Application page you will see the actions that can be taken on that application at the bottom of the page. Click on the Send Offer link at the bottom of the Student Application page. This will open a pop-up showing the recipient and a message template for making offers.



LA Campus Guide

LA Campus provides a tool that your institution can use to manage course proposals, reviewers for hiring, Learning Assistant assignments, communication and much more.


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