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Supervisor Specific Resources

Administrator Position Description
Description: Complete packet of all forms required to continue employment with an off campus agency. 

Affiliate Contract Procedures
Description: Procedures for issuing an Affiliate contract.
AHEC Online Directory (*External Link)
Description: Online campus directory.
Approved Temporary Agencies (*External Link)
Description: Listing of state approved temporary agencies for staffing external temporaries.
Banner Security Form
Description: Complete this form to request Banner Access to specific ORG(s).
Trustees Policy Manual 11/09/2007 - pdf
Description: Link to Trustee's manual.
C-SEAP (*External Link)
Description: Link to the Colorado State Employee Assistance Program web site.
Classified Hiring Manager's Guide (*External PDF)
Description: Supervisor link to state classified hiring guide.
Position Description Questionnaire (PDQ)
Description: Guide for writing position description questionnaire for classified employees.

Corrective Action Template
Description: Use this template to address corrective performance actions for classified staff.

Continuing Employment Packet
Description: Complete this packet for continuing on or off campus student employment. 

Eligibility and Need Assessment for the Federal Work Study Program
Description: Form required from off-campus agency to determine need and eligibility to participate in the Federal Work.

Emergency Procedures Guide
Description: Link to emergency procedures guidelines for campus and natural emergency situations.
Student Employment Exception Request Form
Description: Form requesting exception to number of hours that a student employee can work.
Handbook for Professional Personnel (Internal PDF)
Description: Link to the Handbook for Professional Personnel.
I-9 Instructions And Form
Description: Documents the employee eligibility and authorization to work in the United States.
Auraria Campus ID Authorization/Change Form 
The authorization form for a university issued ID card is available from AHEC.  
Manual Payment Request
Description: Manual check request form used to request manual check for wages.
MSU Denver Jobs (Internal Link)
Description: Link to MSU Denver online job announcement and application site.

Description: Complete packet of all forms required to hire a student to work at an off campus agency.

Description: Complete packet of all forms required to hire a student to work in a MSU Denver campus department. 
Handbook for Off-Campus Student Supervisors
Description: Off campus student employment handbook.
Off Campus Federal Work-study Program Information
Description: Information on off campus work-study program.
Office of Equal Opportunity (Internal Link)
Description: Link to MSU Denver Office of Equal Opportunity web site.

Performance Discussion Planner Template
Description: Template for use in focus discussions around performance management and performance issues.

Performance Documentation Template
Description: Template for use in documenting performance concerns, goals, and objectives outside of the official performance management document.

Performance Plan And Evaluation: Mid-Year
Description: Classified staff performance plan and mid-year evaluation. 

Personnel Action Form (PAF)
Description: Completion of this form is required to document and initiate Human Resources transactions.

Position Description Questionnaire (PDQ)
Description: The official job description for Classified employees.

Webtime Entry Security Access Form
Description: Requests access to Banner PHAHOUR for time entry responsibility.

Request Account Access for New and Temporary Employees (Internal Link)
Description: Supervisor link to request computing access for new and temporary employees.
Request Student Job Posting (Internal Link)
Description: Link to request student job posting on the student employment board.
Request Waiver Of Advertising
Description: Complete this form to request a waiver of advertising for a current vacancy.
Student Employment Form (SEF)
Description: Form documenting student employment information required for all newly hired and continuing student employees. Must accompany other documents as part of the payroll and hiring process.

Student Employment Forms Checklist
Description: Student employment paperwork checklist.

Student Employment Performance Evaluation
Description: Complete this form to document student employee performance.
Student Employment Separation Form
Description: Complete this form to separate a student employee from their employment.

Student Employment Warning Letter
Description: Completion of this form is required to document and initiate Human Resources transactions.

Student Position Description
Description: Complete this form to document student position responsibilities.
Handbook for Student Employee Supervisors
Description: Student employee supervisor handbook.
Temporary Classified Position Description
Description: Complete this form to document temporary employee responsibilities.
Time Entry Troubleshooting Guide
Description: Step by step instructions for entering employee time information in PHAHOUR.
Timesheet Procedure
Description: Instructions for completing and submitting timesheets.

Student FAQ

How do I get a job?

Are there deadlines for finding a work-study funded job?

Are there deadlines for finding a hourly position on campus?

Do all departments have hourly funding available to hire student employees?

Can I have more than one work-study job?

How many hours can I work?

How do I access my pay stubs?

What happens if I turn in my timesheet late?

What should I do if I didn't get paid?

How do I change my address?

Click on the following topics below for supervisor resources on training and mentoring student employees.


How do I get a job?

The primary resource for student employees is the Student Employment Opportunities webpage which can be accessed through the Human Resources Webpage:http://www.msudenver.edu/hr/careers/ Supervisors post job descriptions, rate of pay, and application processes on this website. Students may also contact individual departments about student employment opportunities.

Are there deadlines for finding a work-study funded job?

Yes. If you have not commenced working by the third week of the academic term, your work-study award will be canceled. Please contact the Office of Financial Aid if you plan on starting a job after the third week or if you want to defer your award until the following semester.

Are there deadlines for finding a hourly position on campus?

No. Students may accept hourly jobs on-campus any time during the year.

Do all departments have hourly funding available to hire student employees?

No. Many departments hire work-study awarded student employees only. Some departments do not have the resources available to hire hourly students.

Can I have more than one work-study job?

Yes. Please notify each supervisor that you have another job on campus in order for them to accurately track your award. Please be aware that you cannot work over the thirty hours a week maximum between all jobs while classes are in session.

How many hours can I work?

On average, students work between 15 and 16 hours a week. However, students are allowed to work up to 30 hours a week while classes are in session and 40 hours a week during campus breaks. International students are allowed to work up to 20 hours a week during the fall and spring semesters. If an international, non-resident, student is not enrolled in classes for the summer semester, they must follow the University hourly policy. (For work-study employees, please refer to the „Earnings Chart‟ to determine how many hours a week you can work while remaining within your Maximum Earnings Level for the semester.)

How do I access my pay stubs?

Click on the link below to view the guide to show you how to access your pay stubs


What happens if I turn in my timesheet late?

 

What should I do if I didn't get paid?

 

How do I change my address?

 

 

 

 

 

 


Supervisor FAQ

What happens if timesheets are late?

What if my student employees didn't get paid?

How do I make an address change?

What paperwork is needed for new or continue student employee?

Pay Matrix

How do I know what fund code or FOAP to use?

How do I post a job?

What should I do when supervisor is outand timesheets are due?

How do I handle conflicts from student employee vs student employee or student employee vs full time employee?

How do I discipline or fine a student employee?

What happens if timesheets are late?

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What if my student employees didn't get paid?

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Student Employees

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