Tips for safeguarding confidential data
Protecting sensitive Personally Identifiable Information is a top priority at MSU Denver.
February 7, 2019
Many departments at Metropolitan State University of Denver routinely handle sensitive Personally Identifiable Information — data that can be used or combined with other information to uniquely identify, contact, locate or impersonate an individual.
Sensitive PII is always considered confidential, including:
- Social Security Number
- Educational records protected by FERPA
- Driver’s license number
- Passport number
- Alien registration number
- Financial-account numbers (bank, credit card, etc.)
- Biometric identifiers
- Protected Health Information, which is protected by HIPAA
Information Technology Services offers the following guidelines for safeguarding sensitive PII:
- Know what PII you have in your files and on your computers.
- Keep only what you need.
- Protect the information you keep. This includes physical and electronic security.
- Properly dispose of what you no longer need.
Share and store cautiously.
- Never send PII via email or store on cloud services, such as Dropbox or OneDrive.
- Immediately report all suspected or confirmed privacy incidents to the ITS Helpdesk at 303-352-7548 or support.msudenver.edu.
Additional information about PII may be found on the ITS Security webpage at www.msudenver.edu/technology/security.
MSU Denver is committed to protecting the PII of students, faculty, staff and other individuals associated with the University. Please do your part in protecting the PII entrusted to you.