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USING DIGITAL MEASURES FOR PORTFOLIO PREPARATION AND SUBMISSION
This webpage describes the basic steps for using Digital Measures (DM) for the MSU Denver faculty evaluation process. A printable PDF version of the process is also available: Using Digital Measures for Portfolio Preparation and Submission
The following are the basic steps for creating and submitting a Portfolio and ultimately accessing your reviews:
  1. Log into Digital Measures
  2. Create a Portfolio and Narrative Submission screen item
  3. Add your information to the various Digital Measures screens
  4. Submit your Narrative (if required for the type of review)
  5. Prepare your Portfolio for submission
  6. Submit your Portfolio
  7. Access your review letters
The sections below contain step-by-step instructions for each step of the process. Additionally, demonstrations of the various steps may be accessed by clicking the hyperlink located next to the description of each step.

Log into Digital Measures
  1. Go to the MSU Denver Digital Measures webpage using a Web browser.
  2. Click the Login to Digital Measures link.
  3. Enter your ConnectU Username and Password. This is the same password that you use to login to your office computer at MSU Denver.
Demo - Logging into Digital Measures

Create a Portfolio and Narrative Submission Screen Item
  1. Click the Portfolio and Narrative Submission link on the Activities Database Main Menu.
  2. Click the ADD A NEW ITEM button near the top of the screen.
  3. Under the Section I heading complete Step 1(on the screen):
    • Enter the date your Portfolio is due in the Date Due - Portfolio field.
    • Select the type of review (e.g., Year 1) you are completing from the Type of Review field drop-down list.
    • If you are a Category II faculty member, select the type of application you are submitting from the Type of Application field drop-down list.
  4. Click the SAVE AND RETURN button to save the screen item.
Demo - Creating a Portfolio and Narrative Submission Screen Item
Note: Only add ONE Portfolio and Narrative Submission screen item for your current type of review. You will return to this same screen item to upload your Narrative and completed Portfolio files. Please do not edit or delete your Portfolio and Narrative Submission screen items from previous reviews. 

Add Your Information to the Various Digital Measures Screens
The required materials for a Portfolio vary depending on the type of review. For detailed information about the required materials for each type of review, please see the “Guidebook for Portfolio Preparation” on the Division of Academic Affair’s website. The following table lists the various required materials and the respective screen in DM where the information is added:
Annotated CV Multiple screens will be used to produce your CV. For information about the type of information that is normally added to the various screens, please see the Quick Reference Guide to Digital Measures Screens .
Narrative  Portfolio and Narrative Submission screen created for this review
Previous Review Letters  If you used Digital Measures to submit your Portfolio for previous reviews, the letters submitted by the review levels were stored on your Portfolio Review screen item for that review and will be drawn into your Portfolio automatically when you run it. However, if (and only if) this is your first time using Digital Measures to submit a Portfolio, scan and store the committee review letters to the Comment Letter field in Section II of the Portfolio and Narrative Submission screen that you created for this review.
SRIs SRIs will be imported using Banner.  Faculty do not need to do anything.
Summative Peer Observation  Summative Peer Observation screen
Reassigned Time Evaluations and Reports Reassigned Time screen 
Additional Materials for Review Screens to use to store files with Additional Materials for Review in years 3 and 6 will depend on the type of material being stored. Most screens will have an area for you to store a file and select an item number 1 - 9 from a drop-down list. Files with the same item number selected will be reported together in the Portfolio.
Materials Addressing Previous Year’s Review Materials Addressing Previous Year’s Review (4th and 5th Year Faculty Only - as applicable) files can be added using the Portfolio and Narrative Submission screen item that you created for the current review year. A brief description may be added in the box labeled “Type of file”. 
Category II - Other documents as determined by the Department (course syllabi, exams, assignments, assessments, etc., evidence of scholarly activities or service) Documents not already uploaded to DM, may be uploaded to the Department Required Review Materials screen. Any documents already uploaded to DM may be designated for inclusion in the Portfolio by select a “1” in the “Include in Portfolio Additional Materials” field for the file.
Note: Your required materials should be added to the respective screens prior to running your final Portfolio.

How to Add Information into Digital Measures

To add an entry...

  1. Select the link from the Main Menu that best corresponds to the type of information you would like to enter.
  2. Click the ADD A NEW ITEM BUTTON.  This will create a screen item.
  3. Add your information into the data entry boxes.
Note: You only need to add information to the screens and data entry fields that pertain to you; you do not need enter information into every screen or field.
 

To upload a file...

  1. Click the Store file link to begin the file upload process.
  2. Click the Browse... button to access your file.
  3. Click on the document you want to upload and click the Open button.
  4. Verify that the path to your document is displayed in the File data entry box.
Note: When naming the files that you will be uploading to Digital Measures, avoid putting spaces in the filenames.
 

To save an entry...

  1. To save an entry and return to the Activities Database Main Menu, click the SAVE AND RETURN button.
  2. If you would like to add another entry to the same type of DM screen (e.g., Intellectual Contributions), click the SAVE AND ADD ANOTHER button.
Note: If you select the RETURN (CANCEL) or RETURN TO MAIN MENU buttons, your information will not be saved before you return to the Activities Database Main Menu.
 

Submit Your Narrative
If a Narrative is required for the type of review you are completing, it should be prepared using a word processing program (e.g., Microsoft Word) and then saved to your computer or a flash drive. Then, to submit your Narrative, upload it to the Portfolio and Narrative Submission screen item that you created for this review year using the process described below. 
  1. Click the Manage Your Activities link to return to the Activities Database Main Menu.
  2. Click the Portfolio and Narrative Submission link.
  3. Open the Portfolio and Narrative Submission screen item that you already created for this review year by clicking the EDIT icon next to its heading.
  4. Under the Section I heading complete Step 2:
    • Enter the date you are submitting your Narrative in the Date Submitted - Narrative field.
    • Click the Store file link next to the Narrative heading and follow the prompts to upload your Narrative file.
  5. Click the SAVE AND RETURN button.
 

Prepare Your Portfolio for Submission 

The Portfolio report will automatically draw the materials that are required for the “Type of Review” you selected on the Portfolio and Narrative Submission screen item that you created for the current review year.  You may run your Portfolio as often as you want, so that you can review it and edit it until you have it exactly the way you want it to be for submission.

  1. Click on the Run Custom Reports tool link. Select Portfolio from the drop-down list of reports. After running the Portfolio, you may open it or save it to your computer (e.g., to “My Documents” or to a flash drive).
  2. Verify Portfolio for completeness and accuracy. Make any necessary changes to the entries using the appropriate data entry screens.
  3. Repeat steps 1 and 2 as many times as necessary until all corrections and additions to finalize the Portfolio have been made.
  4. Save the final version of the Portfolio to your computer or a flash drive.
  5. Test the hyperlinks in the final version of your Portfolio. Please see the "Accessing Files Using the Hyperllinks in Digital Measures Reports" webpage, for detailed instructions about how to test the hyperlinks in your Portfolio.
 
Note: When you run your Portfolio (or any report using Digital Measures), it is best to leave the file in the format you selected when running the report..  For example, if you run the report as a Word document, saving it as a PDF will break all of the hyperlinks.  Additionally, when using a Mac computer, if the file is in a Rich Text Format (.rtf) and you save it as a Word document (.doc or .docx) all of the hyperlinks will break.

Submit Your Portfolio
To submit your Portfolio, upload it to the Portfolio and Narrative Submission screen item that you created for this review year using the process described below. 
 
  1. Click the Manage Your Activities link to return to the Activities Database Main Menu.
  2. Click the Portfolio and Narrative Submission link.
  3. Open the Portfolio and Narrative Submission screen item that you already created for this review year by clicking the EDIT icon next to its heading.
  4. Under the Section I heading complete Step 7:
    • Enter the date you are submitting your Portfolio in the Date Submitted - Portfolio field.
    • Click the Store file link next to the Portfolio heading and follow the prompts to upload your final Portfolio file.
  5. Click the SAVE AND RETURN button.
 
Note: Before submitting your final Portfolio, ensure that a link to your Narrative file is displaying as the first item in the Table of Contents of your Portfolio. Test the link to make sure it works for accessing the file.

Access Your Review Letters
After you have submitted your Portfolio, your Department Chair is responsible for creating your Portfolio Review screen item for the current review year and archiving your Narrative and Portfolio files to it. Additionally, the review letters and evaluation information that you receive from the various review levels will be uploaded to your Portfolio Review screen item by the various levels of review. To access the information:
  1. Select the Portfolio Review link on the Activities Database Main Menu.
  2. Open the screen item for your current review year by clicking the pencil icon under the EDIT heading.
  3. If necessary, you have 5 working days to post a response to each level of review.  The response letter should be uploaded to the “Faculty response to letter from Review Level” field within the data entry area for that specific level of review on your current Portfolio Review screen item.
  4. If you upload a file, remember to click the SAVE AND RETURN button. If you do not upload a file, simply click either the RETURN TO MAIN MENU or RETURN (CANCEL) button to exit the screen item.
 
Additional Information
For general information about using Digital Measures, please see the Activity Insight Overview at http://info.digitalmeasures.com/guide. For guidance regarding the content of your Portfolio, such as how to write a Narrative or where to enter and/or categorize specific types of activities in Digital Measures, please consult your Department Chair or Dean’s Office.

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