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One of the most important parts of your course is the content that lives within it. Sometimes the content will come from somewhere else, like a journal article or website. Other times, it will come directly from you in a Word document, pdf, or Powerpoint and could include anything from important documents, like your syllabus, to notes and instructions. Listed below are several tools and methods you can use to distribute course materials to your students.




Desktop Tutorials

If you're using a desktop PC or Mac, please browse through the tutorials below to find what you're looking for.


Canvas stores course files for easy access and deployment within Canvas. Files stored within courses can be linked and attached multiple times in many places throughout Canvas, from assignments to discussions to pages. Using the Files section in your Canvas course will help you keep your files organized and ready to be placed throughout the course.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Files in the course navigation menu on the left.
  6. Click Upload.
  7. Locate the files on your computer.
    • Note: You can select multiple files for upload at one time.
  8. Click Open. A green progress bar will appear for each upload until complete.
    • Note: Any file uploaded to your course through other means (assignment creation, attachment in a rich content field, etc.) will appear as a course file in this repository.

Pages within Canvas create a visually dynamic and editable place to present your lectures, videos, and content. If you currently have documents to direct students what to do within your course, consider creating a page instead. Pages within Canvas are an ideal solution to replace uploading document after document for students to view. Pages can be easily placed within modules to create an efficient and engaging interaction for students from page to page. They can also be assigned as a to-do item for students.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the course navigation menu to the left.
  6. Scroll to the Module you’d like to add a Page to.
  7. Click the + (Plus) button next to the name of the Module.
  8. Select Page from the drop-down menu.
  9. Select [New Page]”.
  10. Type a name for the Page in the Page Name box.
  11. Click Add Item.
  12. Click the name of the Page you created in the module.
  13. Click Edit.
  14. Type the text in the second, larger box.
    • Note: You can add images, video, links, and more to your page. See the Use Rich Content Editor tutorials for more.
  15. Select the desired options:
    • Select who can edit the page from the drop down menu (can be used to create pages that your students can collaborate on).
    • Select whether the page is included for student to-do (this will add the page to students’ to-do lists and to the Course Summary).
  16. Click Save.

You can always go back and edit a Page that was created in Canvas. This is especially helpful if you plan on making the most of the Sample module that is provided in your shell but is also good for updating information or correcting errors throughout the course Pages.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the course navigation menu to the left.
  6. Scroll to the Module where your Page is located.
  7. Click the title of the Page.
  8. Click Edit.
  9. Edit any text in the title and body of the page as necessary. 
    • Adjust the size, font, style, bullets, and numbering as necessary using the toolbar at the top of the Rich Content editor.
  10. Click the 3 vertical dots icon at the top-right of the Rich Content Editor to add links, images, vides, files, etc. to the page.
  11. Click Save and Publish to save your changes.

Pages within Canvas create a visually dynamic and editable place to present your lectures, videos, and content without losing any important context. Pages can be easily placed within modules to create an efficient movement for students from topic to topic. They can also be assigned as a to-do item for students. Typically, pages are static on the student’s end, allowing them to view the page and respond, but not edit. Canvas has, however, included an option for allowing students to edit a page, which could be useful in facilitating collaborative work in your course.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the course navigation menu to the left.
  6. Scroll to the Module you’d like to add a page to.
  7. Click the + (Plus) button next to the name of the Module.
  8. Select Page from the drop-down menu.
  9. Click[New Page].”
  10. Type a title for your page in the Page Name box.
  11. Click Add Item.
  12. Click the name of the page you created in the module.
  13. Click Edit.
  14. Type the text in the second, larger box.
    • Note: You can also add links, images, videos, and other resources in this section. To learn more, view the “Use the Rich Content Editor” tutorial.
  15. Click the dropdown menu next to Options.
  16. Click Students and Teachers can edit this page role section.
  17. Click Save.

When a course is imported from Blackboard to Canvas, the content is formatted as HTML files. Converting these HTML files to Canvas Pages increases the functionality and visual appeal of the content. For example, unlike an HTML file, a Page can easily be edited from within Canvas (no downloading and re-uploading necessary), and your content will automatically adopt the clean style Canvas provides.

Note: These instructions apply to the situation where HTML files are listed within a course Module after migration from Blackboard. However, the same idea could be applied to turning Word documents, PowerPoints, and other files into Canvas Pages (see the “Create a Page” tutorial for more).

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Click Modules on the course navigation menu to the left.
  6. Click the name of the HTML file.
  7. Click and drag to highlight all of the text in the file.
  8. Copy the text.
  9. Click Modules on the course navigation menu to the left.
  10. Scroll to the Module you’d like to add a page to.
  11. Click the + (Plus) button next to the name of the Module.
  12. Select Page from the drop-down menu.
  13. Click[New Page].”
  14. Type a title for your page in the Page Name box.
  15. Click Add Item.
  16. Click the name of the page you created in the module.
  17. Click Edit.
  18. Paste the text in the second, larger box.
  19. Read through your document. Notice the formatting and make any necessary changes.
  20. Click Save.
  21. Click Modules on the course navigation menu to the left.
  22. Scroll to the correct Module.
  23. Click the Options icon (three vertical dots) next to the HTML file you are replacing.
  24. Select Remove.

Images within a page, assignment, discussion, or quiz create a dynamic and engaging visual for students. Images are also a crucial component of visual learning.

Note: The Rich Content Editor is used throughout Canvas; Announcements, Assignments, Discussions, Pages, Quizzes, and Syllabus all feature large text boxes with a tool bar across the top where text and media can be entered. This is the Rich Content Editor and these instructions will work wherever the Rich Content Editor appears.

Directions:

 

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Click Canvas in the Teaching & Learning section.
  3. Log in to your Canvas account.
  4. Select the course you’d like to work in.
  5. Locate the Page, Assignment, Discussion, or Quiz you would like to edit in the modules.
  6. Click on the title of the Page, Assignment, Discussion, or Quiz.
  7. Click Edit.
  8. Click in the rich content editor box where you want the image to be located.
  9. Click the image button, seven buttons in from the right, above the box.
  10. Select from the drop down menu one of the following options:
    1. Upload image: the image is located on your computer.
      1. Locate the file.
      2. Click Open.
    2. Course image: the image is already in your course files.
      1. Add menu will appear at the right.
      2. Click on the desired image .
    3. User image: the image is already in a student’s files.
      1. Add menu will appear at the right.
      2. Click on the desired image.

 

Edit an Image in Rich Content Editor

You can easily resize or standardize the size of any image in the Rich Content Editor.

Directions:

  1. Click on the image.
    • A blue box surrounds the image with little squares at the corner.
  2. Click and drag the blue square at one corner of the image.
    • You can also choose specific dimensions by following these steps:
      1. Click the image.
      2. Click the Options box that appears.
        • The Image Options menu opens on the right.
      3. Click the Custom drop down menu.
      4. Select the standardized size you desire.

 

Add Alt Text to Images in Rich Content Editor

It is simple to quickly add alt text to your images. Adding alt text ensures that all students are able to interact and engage with the information in the Rich Content Editor.

Directions:

  1. Click on the image.
  2. Click on the Options caption that appears.
    • Image Options menu opens on the right.
  3. Type descriptive text of the image in the Alt Text box.
    • Select No Alt Text if the image is only decorative.
  4. Click Done.

Another way to keep your students updated and share important materials and links is through email. You can use your MSU Denver Outlook account to manage email correspondence with your students. Using the file attachment options outlined below, you can share important documents, powerpoints, readings and links.

Directions:

  1. Go to https://www.msudenver.edu/facstaff/
  2. Click Email (Office 365) below the “Email and Collaboration” header on this page. 
  3. Enter your MSU Denver login credentials, if prompted. You will now be logged in to your Outlook email. 
  4. Click the New Message button in the top-left corner of the screen. 
  5. Enter the recipients’ emails in the “To” field.
  6. Enter the subject of the email in the field that says “Add a subject.”
  7. Type your email message in the text box below the subject line
  8. Click the paperclip icon (below the text box and to the right of the “Discard” button). 
  9. Select Browse this computer from the drop-down menu that appears. 
  10. Select the file you wish to attach from the small window that appears. 
    • Note: You can click on “Desktop,” “Downloads,” “Documents,” “Pictures,” etc. on the left-side of this small window to look through different sets of your files. You can also type the name of the file in the search bar at the bottom of this window to search for the file. 
  11. Once you have selected the appropriate file, click the Open button at the bottom of the small window. The file will appear in the text box of your email. 
  12. Click Send at the bottom of the screen.
    • Note: You can add more than one file to an email by repeating Steps 8-11.


Mobile and Tablet Tutorials

If you're using a mobile device or tablet, please browse through the tutorials below to find what you're looking for.


This tutorial assumes you have already downloaded the OneDrive App on your Mobile. If you haven’t, see the “How to Download Outlook for Mobile” tutorial.

  1. Select the Outlook app icon on your phone
  2. Ensure you are on the email tab (the icons at the bottom let you toggle between email, search, and calendar)
  3. Select the Create New button in the lower right (this looks like a blue circle with a pencil and a square)
  4. Type the name or email address of a recipient
  5. Select the name of the recipient in the list that pops up to add them
  6. Repeat steps 4-5 to continue adding more recipients
  7. Select in the Subject line
  8. Type a Subject
  9. Tap in the message area
  10. Type a message (if you would like to send a link to a file or website, ensure the URL is copied. Press and hold in the message space with your finger and tap Paste when the option appears)
  11. Select the Paperclip icon in the lower left (above the keyboard if it is still open)
  12. Select Choose from Files
  13. Navigate to the file you’d like to share (You will be presented with options to find the file on OneDrive or other file apps you may have, or you can select Device near the bottom of the list to find files stored on your actual device)
  14. Select the file
  15. Ensure your email is ready to go
  16. Tap the Send button in the upper right (this looks like a paper airplane)

You can share links to videos and other web resources using your MSU Outlook email. If you prefer using your phone to record videos or find other web resources, you can easily share links with your students using the Outlook mobile app.

Note: Email services usually have a file size limit, so to send your own recorded videos, you will need to upload them to OneDrive, YuJa, or another cloud storage location. You can then get a URL to the video and share it through an email as outlined below.

Method 1 - Send an Email Directly via OneDrive

  1. Open the location of the video file on your mobile. For example, on a Samsung phone, videos recorded on the phone are located in the Gallery app.
  2. Press the thumbnail image of the video.
  3. Select the Share option.
  4. The Share window opens.
  5. Select the cloud storage location where you would like to save the video. These might include: Google Drive or OneDrive. Email is unable to send large files such as video files, so the video must first be added to a cloud storage location to receive a link. This example uses OneDrive.
  6. Selectthe Allow option for the popup notification Allow OneDrive to access photos, media, and files on your device? This notification only appears if you have not previously used OneDrive for video sharing.
  7. Select the checkmark next to Upload to OneDrive at the top of the screen.
  8. Select  More Options (the three stacked dots) next to the file name.
  9. Select Share.
  10. The Send Link window opens.
  11. Enter the email address in the Enter a name or email address textbox.
  12. Select Send.


Method 2 - Use the Outlook app

Follow Steps 1-9 above. If you are using OneDrive, continue to step 1. If you are using a different platform, copy the URL to the video on that platform (usually by pressing and holding or by tapping “more” or the three dots) and skip to step 5.

  1. Tap where it says Anyone with the link can edit to edit the share settings
  2. Select who you would like to grant access to (Anyone with the link, People in MSU Denver, People with existing access, or Specific people). This tutorial will use the People in MSU Denver option
  3. Check or Uncheck the box to Allow editing based on whether or not you would like to enable others to edit the file or folder
  4. Tap Copy Link
  5. Open the Outlook app
  6. Select the Create New button in the lower right (this looks like a blue circle with a pencil and a square)
  7. Type the name or email address of a recipient
  8. Select the name of the recipient in the list that pops up to add them
  9. Repeat steps 19-20 to continue adding more recipients
  10. Select in the Subject line
  11. Type a Subject
  12. Tap the message area
  13. Press and hold in the message space
  14. Tap Paste when the option appears
  15. Tap the Send button in the upper right (this looks like a paper airplane)

If you're looking for a quick and easy way to scan documents and get them into your course, have a look at the Adobe Scan app!

  1. Download the Adobe Scan Digital PDF Scanner app to your mobile device.
    1. Download it from the Google App Store.
    2. Download it from the Apple Store.
  2. Open Adobe PDF Scanner and grant access to your camera and photos. 
  3. Swiping on the Capture Screen will switch between Whiteboard, Form, Document, and Business Card.
    • Form will give you the ability to scan a document and fill it in Adobe Acrobat.
  4. Select your scan type and position your camera so the whole document is in the frame. 
    • Adobe PDF Scanner will automatically find the borders of the document and begin scanning (be sure to be as steady as possible to ensure a clear scan). 
  5. The next screen will show your document with the automatic borders. You can adjust them in this screen if you want to expand (cropping the image can be done on the Edit Screen). 
  6. Click Continue, if you are satisfied with your borders. This will take you back to the scan screen if you have multiple pages to scan as the same file. 
  7. When you are finished scanning, click the Blue Thumbnail Image in the bottom right-hand corner (there should be a number representing the number of pages you just scanned). This will take you to the Edit Screen
  8. In the edit screen, you can rotate, crop, and reorder your pages, so your file appears correctly.
  9. When you are finished editing, click Save as PDF in the upper right-hand corner. 
  10. Your file is saved under All Scans and Recent Scans. 
    1. If you are on the Capture Screen, click the home button in the upper left-hand corner (it looks like a little house). This will take you to your scans. 
    2. From anywhere else in the app, click the three dots in the upper right-hand corner and select View All Scans
  11. From the All Scans screen, click the three dots at the end of each scan row to open sharing options (i.e. Share Link, Email, Share a Copy).


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