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Multimedia & Accessibility

These guides and videos provide steps to help you spot inaccessible documents, create accessible documents, scan documents, and repair inaccessible documents. Make sure to review our Multimedia Resources guide to find the most accessible resources.

To Learn more Join us for a Video, Audio, & Accessibility Workshop. Our schedule can be found on our Events & Workshops area. 

if you have a question that is not answered below, please contact the Instructional Accessibility Group via email at

 The following steps explain how to edit the captions of a video that has been uploaded to Yuja making the captioning accurate and the video accessible.

  1. Login to Yuja
    • See the Yuja Tutorial to learn how to login and upload videos to Yuja.
  2. Click My Media
  3. Hover over the desired video and click More…
    • If your videos are in folders, open the desired folder and then follow the steps from above.
  4. Click Accessibility (second from the bottom in the right-hand list)
    • There will be a table with three columns and two rows. Captions are in the second row (under Type it should say SRT Caption File)
  5. Click the Download Button (arrow pointing down in the captions row under Actions).
    • Note: The first time you download captions, it will ask you what program to use.
      • Click More Apps and select Notepad
  6. A Notepad file will open. This is where you can edit the captions.
    • Note: Do not edit the time stamps.
    • To make your captions as accurate as possible, be sure to have the video playing so you can check your work as you go.
  7. Save your Notepad file when you are finished.
    • If you have multiple caption files, be sure to rename your files before sharing.
  8. Click Upload in
  9. Select Captions from the drop-down menu.
  10. Select English from the Please select a language drop-down menu
    • You will not be able to upload a file until you select a language
  11. Click Browse and select the appropriate caption file.
    • A warning will appear asking if you want to overwrite the current captions; click
  12. Click Save

Youtube hosts media and provides Auto-generated captions. These captions are inaccurate but the following guide will explain how to create and edit captions using the YouTube website.

  1. Login to your YouTube user account.
    • If you do not have an account, follow the steps on the website to create an account.
  2. Click the video camera icon in the top-right of the page and select Upload Video; this will open a new page.
  3. Click Select Files to Upload, or drag and drop the files onto the page.
  4. Select the appropriate video privacy setting.
    • Public videos are publicly searchable.
    • Unlisted videos are not listed in search results, but can be played by someone who has a URL link.
    • Private videos cannot be searched that can only be linked through URL.
    • Scheduled videos will post publicly at a predetermined time.
  5. Enter your title, description and tags.
  6. Click the Advanced Settings tab on the top of the page; set the video language to English and check the Community Contributions checkbox.
  7. Click Publish.
  8. Go to the Published Videos page and click the gear on the bottom of the video.
  9. Click ‘Subtitles/CC’ and selectAdd Subtitles/CC’. A new window will appear.
  10. ClickAdd new subtitles/CC’; select English. The page will refresh.
  11. Select Transcribe and auto-sync’.
  12. Add the appropriate text and once completed click 'Set Timings

This guide will show you how to create captions to make your videos accessible with the help of

  1. Go to   
  2. Clicksign up for free’ to create an account.  Be sure to stay logged in.
  3. Scroll down and Click Start Subtitling. This will take you to a new page.
  4. Click Begin under Subtitle for Free on Amara Public. On the new page Click Add Videos
  5. A new window will appear, in this window Click Upload and choose a file from your computer. When finished click Add to Amara Public
  6. The page will refresh and your video will appear in a new window.
    • If your video was processed from that URL previously, the video will appear with captions on this new page. An English-language label will be present on the left side to confirm the presence of English captions.
  7. Click the ‘Add/Edit subtitles!’ option to the right of the video to begin adding subtitles.
  8. Select the language of the subtitles and click the ‘Continue’ button.
    • This step cannot be undone, so be sure to select the correct language or there will be multiple English captions with varied accuracy and value.
  9. Follow the on-screen instructions to add captions to the video.
  10. Select Review and Complete option to complete the video. The page will refresh and show the video with a Subtitle menu on the right.
  11. Click Download to get a .srt file of the captions.
  12. Return to Canvas and Click Choose File.
  13. Select the caption .srt file and select the language.
  14. Click Upload.

This guide is dedicated to explaining how you can generate automatic captions in Microsoft Stream. See Recording Meetings in Microsoft Teams to see how to record your meeting/lecture in Teams.

Generating Captions: 

  1. Click My Content and find the video you are trying to caption (the videos are all labeled Meeting With… use the date and duration to distinguish similar videos).
  2. From My Content, click Update Video Details (it is a pencil button on the right end of the video row).
    1. If you have opened the video, the Update Video Details can be found by clicking onthe three dots to the right of the Like button.
  3. On the Video Details page go to the Video Language drop-down menu and select English.
    1. This should automatically check theAutogenerate a caption file box. If the box is not checked, you will have to do it manually. 
  4. Click Apply at the top of the screen to save the changes. 
    1. It may take a few minutes for the captions to load, but your video will now play with captions.
  5. Click Edit Transcript (it is the pencil in the upper right-hand corner of the transcript window.
    1. Note: editing the transcript will also edit the captions. You will have to refresh the page to see the change.

Otter Voice Meeting Notes is an application that will record and automatically transcribe oral content with a 90% accuracy. Otter is also intuitive, meaning it will learn to recognize your voice and tag you in the transcript automatically. This guide will introduce the basic functions of and detail instructions on how to use the program from a computer (the mobile app has some but not all of the features).

Disclaimer: has a basic version and an upgraded version. The basic version is free and has limited features. The upgraded version is subscription based, but education professionals get 50% off the price. This guide will only cover the features included in the basic package. 

Getting Started: 

  1. Sign up: Go to on your web browser or download the app in the Apple Store or Google Play and create your account. 
  2. Add your voiceprint: recording 
  3. On a computer, click the drop-down menu in the upper left-hand corner (this is where you can personalize your profile) 
  4. Click Account Settingsand click My Voiceprint. Follow the on-screen instructions and Otter will now start to pick up on your voice during recordings.


Recording, Uploading, and Tagging Conversations

  1. Once you have signed in, there are two buttons in the upper right-hand corner. 
    1. Click Record to start a live conversation
      • You can change the name of the file during the conversation by clicking Note
    2. Click Import audio/videoto upload an existing video or audio file. 
      • The file will have the same name as it does on your computer
  2. Once you have a conversation, it will appear in My Conversations and Recent Activity 
    1. Click the conversation to open it. 
    2. You can rename the file by clicking the file name at the top.
  3. Click the circle next to the text to tag known speakers 
    1. This circle may say Speaker 1, or it may be a grey human figure.
    2. Tagging speakers like this teachers Otter to recognize these voices later.

Playback and Editing

  1. Click the text to play the recorded audio from that point. 
    1. Keyboard shortcuts for audio playing: 
      • Ctrl-space or ESC = play/pause
      • Ctrl-R = rewind 5 seconds
      • Ctrl-3 or F3 = slow down
      • Ctrl-4 or F4 = speed up
  2. Click Edit to open the transcript for editing. 
    1. This is where you can make the necessary changes to the text, so your transcript is as accurate as possible. 
    2. Keyboard shortcuts for editing
      • Enter/Return = insert paragraph break
      • Backspace/delete = delete paragraph break and merge with previous paragraph
      • Ctrl-Z = undo
      • Ctrl-Y = redo
    3. Click Done when finished

Export Audio and Transcript: 

  1. Click on the three dots in the upper right-hand corner. This will create a dropdown menu where you can select Export Text or Export Audio.
    • The free version only allows you to Export to your clipboard or as TXT file. 
    • Exporting the audio file will automatically download it to your computer. 
  2. Once you have your exported files, you can put your transcript in an obvious location where it can be easily accessed by students. 

Multimedia Accessibility Guides

These documents below provide distributable content that covers the above guides as well as additional Presentation Accessibility Content.


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