General Expense Transfer
Fill out and file a General Expense Transfer
The purpose of a “transfer” is to either reallocate financial resources among departments, or to move revenues or expenditures that were recorded incorrectly. The appropriate method must be determined on a case by case basis with a consideration of fund types, circumstances, as well as dollar amounts involved.
Below are the buttons to the different common usages for expense transfers. Please use the red “Grant Expense Transfer Request Form” if your expense transfer regards a grant fund. Use the “General Expense Transfer Request Form” for all other expense transfer requests that do not correspond with Student Media, Studen Orgs, Frosty’s Feast, Campus Rental, 8300 Accounts, or the MLK Peace Breakfast.
Be sure to check the FAQ section at the bottom of the page for any questions you may have, if you don’t find an answer: Please contact Accounting Services
Fill out and file a General Expense Transfer
Fill out, and file a General Expense Transfer
Fill out, and file a student media transfer requesst
Fill out, and file a Student Org Transfer request
Fill out, and file a Frosty's Feast transfer request
Fill out, and file a campus rental transfer form
Fill out, and file to transfer an 8300 account
View a list of frequently used account codes
An expense transfer refers to expenses that have posted in Banner Finance that need to be reallocated in total or split between multiple FOAPAL. Miskeys or split FOAPAL are just two examples for this type of transfer.
Note: If you have more than five transfers, please submit an excel sheet with all of the required backup and approvals to Accounting Services.
Note: You need approval from an authorized signor for each FOAPAL. If any transfers involve a Foundation Fund (48xxxx), any amounts over $5000.00 must go through the Foundation Office for approval.
Note: All transfer requests that involve Travel Advance accounts (7111, 7211, 7311) must be processed through Accounts Payable.
*Include activity and location codes, if applicable.
Description: 16RA0101 ABC Company
From: 1000-ACC-6700-1100 (this is where the original expenses reside)
To: 2xxxxx-ACC-7020-1100 (this is where the expenses are to be moved)
A Grant Expense Transfer refers to expenses that have posted in Banner Finance that need to be reallocated either onto or off of a grant fund (42XXXX-47XXXX). These expenses could be moved either in whole or split between multiple FOAPALs.
Necessary Information to Request a Grant Expense Transfer
Note: If you have more than five transfers, please submit an Excel spreadsheet with all of the required backup and approvals to Grant & Contract Accounting – [email protected], with “Expense Transfer Request” as the subject line.
Note: You need approval from an authorized signer for each FOAPAL. If any transfers involve a Foundation Fund (48xxxx), any amounts over $5000.00 must go through the Foundation Office for approval.
Note: All transfer requests that involve Travel Advance accounts (7111, 7211, 7311) must be processed through Accounts Payable.
For additional information or questions, please reach out to Grant & Contract accounting at [email protected]
Various departments run ads in different University outlets, which are invoiced through MSU Denver Student Media. Instead of wrtiting a check to itself, a transfer is processed to record the expense to the department and revenue for Student Media.
Note: Any Athletics or 48xxxx funds are required to use activity and/or location codes.
*Include activity and location codes, if applicable.
Description: MSU Denver Ads Inv 15985 05/22/15 (invoice number & date)
Debit: Fund-Organization-Account-Program-INTRNL-Location $25.00 (your department FOAPAL) this is where the expenses are to be moved)
Credit: 201630-SPUBL-5725-0510-INTRNL $25.00 (this is where the original expense resides)
This transfer is specific to the Student Organization Incentive Program ONLY.
Note: All the requirements must be met to receive this incentive. Contact Student Organization Association for more information about this program.
Description: Awarded incentive prog for 8xxxxx
Debit: 201040-SCLUB-66282-1500 $25.00 (this is the FOAP funding the charge)
Credit: 8XXXXX-SCLUB-5905-0999 $25.00 (this is the FOAP receiving the funds)
This transfer refers to Frosty’s Feast invoices. This fund-raising event is hosted by Rocky Mountain Profession Convention Management Association (RMPCMA). The departments who attend the event must remit payment/transfer for their entrance ticket and lunch.
Note: Receipt and list of attendees is required as backup documentation.
*Include activity and location codes, if applicable.
^Any Athletics or 48xxxx funds are required to use activity and/or location codes.
Description: Frosty’s Feast Inv 19658 (invoice number)
Debit: FUND-ORGANIZATION-7060-PROGRAM-INTRNL-LOCATION $50.00 (the FOAPAL to be charged)
Credit: 205555-HTE-5702-0510-INTRNL $50.00 (the FOAPAL to receive the funds)
This transfer refers to MSU Denver’s Campus Recreational rentals and services such as CPR/First Aid training, camping equipment or hiking & climbing trips.
*Include activity and location codes, if applicable.
^Any Athletics or 48xxxx funds are required to use activity and/or location codes.
Description: Renting Inv 19658 (invoice number)
Debit: FUND-ORGANIZATION-ACCOUNT-PROGRAM-INTRNL-LOCATION $50.00 (the FOAPAL to be charged)
Credit: 2007XX-SRECR-57XX-0510-INTRNL $50.00 (the FOAPAL to receive the funds)
This transfer is an 8300 account transfer which is a way to reallocate financial resources among department(s).
*Include activity and location codes, if applicable.
^Any Athletics or 48xxxx funds are required to use activity and/or location codes.
Description: Internal Transfer to 202510 (FUND receiving funding)
Debit: FUND-ORGANIZATION-8300-9100-ACTIVITY-LOCATION $50.00 (the FOAPAL providing the funding)
Credit: 202510-MUS-8300-9100- $50.00 (the FOAPAL to receive the funding)
This transfer is required for departments that are attending the MLK Peace Breakfast. It is the only way to pay for the tickets. This transfer is now being coordinated directly via the MLK Peace Breakfast web page.
Please note:
The acronym used for the account code structure in Banner Finance and represents the following:
FUND ORGANIZATION ACCOUNT PROGRAM ACTIVITY LOCATION
There are many different Banner forms that you can look at. FAIVNDH and FGITRND are two of the most common used forms for verifying document numbers and vendor names.
Moving budget from one FOAPAL to another FOAPAL within the same fund type. It can be for the allocation of funds for the year or for giving funds to different departments. There are base fund transfers which moves the budget permanently or one-time transfers which are only for the current year. For any questions or concerns, please contact the Budget Office.
Any salary transfers relating to a specific person and a specific pay period should be done as a payroll adjustment or payroll redistribution and it must originate from the Payroll Office. Please contact the Payroll Department from our staff directory.
A revenue transfer is moving cash that has already posted to another account within the same funding source. Revenue is rarely transferred from the original fund, unless an error must be corrected. Please speak to Director of Accounting Services ([email protected] or 303-556-4843) to confirm whether a particular revenue transfer is appropriate.