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Categories & Headings

There are some categories of information that should always be included in a resume, and other categories that are optional.

Required Categories


Personal Data

  • Name
  • Address (street, apartment #, city, state and zip)
  • Phone (may include home, work, cell, or message number)  Be sure you regularly check for messages at this number
  • E-mail address
  • Type of internship or position you are seeking
  • Long-range and/or internship goals
  • List with most recent first
  • Names of schools
  • City and state
  • Degree(s), year(s) received
  • Majors, minors
  • Relevant courses, if desired
  • Research or projects completed individually or as a member of a team that gave you experience relevant to the job you are seeking.
Work Experience
  • Put most recent first
  • Names of employers
  • City and state
  • Dates of employment (month and year)
  • Job title
  • Major responsibilities: Focus on accomplishments and duties that relate, as much as possible, toward your job/career objectives.
  • Identify equipment used if your area of study is equipment-oriented. This would include computers and computer programs with which you are familiar.
  • Internships or practicums are relevant work experience as are volunteer or community service work if directly related to job objective

Optional Categories

Military Service

  • Dates
  • Position title, if relevant, and rank
  • Branch of service
  • Relevant training
Volunteer Work, Community Activity
  • Names of organizations
  • Offices held, brief description of duties
  • If relevant, include volunteer work under work experience rather than here
Special Skills, Licenses
  • Computer skills (software, hardware, languages)
  • Foreign languages
  • Equipment skills
  • Certifications
  • Pilot ratings
Hobbies or Interests
  • Especially if they are related to the position you are applying for
  • Be careful not to overload this category
Presentations and Publications
  • List the conference where the presentation was made or the media where the publication appeared
  • List in reverse chronological order
  • If you have room you can state that they are available
  • A specific listing of your references (name, address and phone number) should be brought with you to an interview
  • Permission to list an individual as a reference should always be obtained

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