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VII. Computer Technology Procurement Policy [Desktop Upgrades, Software and Hardware & Network Hardware & Software]

I. Purpose:

To provide the College administrative and academic departments with the most appropriate desktop hardware and software, based upon the college computer and network architecture, and on software licensing restrictions and to achieve cost-savings available through site licenses and volume purchases.

II. Policy:

Administrative and academic departments must obtain approval from the appropriate funding authority for any technology purchase. Requests will not be processed without the approval of the account authority. Check with the vice president's office for the budget approval process in your area.

All purchases of desktop computer upgrades, hardware and software as well as network hardware and software for Metro State administrative and academic departments must be reviewed and processed through Metro State Procurement and Deployment to ensure compatibility with college computer and network architecture and software licensing restrictions. An IT technician will review and analyze the desktop equipment for which the request is being made to insure the appropriate hardware or software is identified and that any software requested will not interfere with existing software or with the College system. Only software with the appropriate, official licensing will be installed on College desktop computers. Employees may not install software that is not authorized by the software license. [See Metro State Administrative Policy #3 "Copying Computer Software."]

Note: Equipment and software procurement for student laboratories is addressed in a separate policy.

Approved by President's Cabinet November 15, 2000

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